Employee Service Manual

Preface

The policies and procedures that are included in this manual have been developed by Albion College for its employees. This manual is strictly for informational purposes and is not intended to be and is not to be construed as a contract of employment. The College reserves the right to add to, subtract from, or modify the policies and procedures in this manual as it deems appropriate. Any change in College policy must be approved, in writing, by the President’s Administrative Council or by the President.

A copy of this Employee Services Manual Including Policies and Procedures will be located in all campus departments and will be made available to all employees who will be notified of revisions as policies or procedures change. Notices will be distributed through the campus mail system (including email) and posted on bulletin boards. This manual can also be accessed online.

Any recommendations for change in College policies or procedure must be submitted in writing to the Director of Human Resources (hr@albion.edu).

ScopeDefinition
* Full-time employeesNormally, 32 or more hours per week
* Part-time employeesNormally, fewer than 30 hours per week
Union employeesEmployees represented by either of the Collective Bargaining Agreements (Secretarial/Clerical or Trades)
Administrative employeesSalaried employees
FacultyInstructional employees
Regular employeesFull-time and part-time employees
StaffSalaried administrative employees, full-time hourly employees, and part-time hourly employees
* hours per week refer to administrative employees, Union employees are defined by the Collective Bargaining Agreement.

Albion College is committed to a policy of equal opportunity and non-discrimination on the basis of sexual orientation and of race, color, national origin, religion, sex, age or disability as protected by law, in all educational programs and activities, admission of students and conditions of employment. Questions or concerns about this College policy should be directed to the Title IX Coordinator.

Albion College’s title IX Coordinator is:

  • Kelly Finn

    Assistant Dean for Student Development

    Title IX Coordinator

    Office: Ferguson Hall 216
    Email: kfinn@albion.edu
    Phone: 517/629-0195

Alcohol/Drugs (See - Substance Abuse)
Amorous Relationships
At-Will Employment and Renewable Appointment Policy
Bereavement Leave
Conflict of Interest (COI)
Credential Policy Regarding Transcripts, Licenses, and Certificates
Dental Insurance
Disability – Long Term
Disability – Short Term
Dress Code
Drugs in the Workplace
Employee Assistance Program (EAP)
Exit Interview/Sign Out Visit
Family and Medical Leave (FMLA)
Flowers and Gifts
Health Insurance
Holidays
Hours of Work
Identification Cards
Illness/Injury (See – Disability)
Inclement Weather Policy
Information Technology (Acceptable Usage)
Job Descriptions (See – Position Descriptions)
Judicial Obligations
Jury Duty (See – Judicial Obligations)
Keys
Life Insurance
Limited Operations Policy
Lost and Found
Maternity or Medical Leave (See – Disability or Family and Medical Leave)
Mobile Phone Usage Policy
Motor Pool – Automotive
Motor Pool – Vans and Buses
Moving Expenses
Nepotism
Office Hours (See- Hours of Work)
Paid Community Engagement Leave Policy
Parental and Family Leave
Parking
Paydays
Pension (See – Retirement Program)
Pets and Other Animals
Political Events and Rallies
Position Changes
Position Descriptions
Position Vacancies
Prescriptions
Protecting of Minors on Campus
Remote and Flexible Work Arrangements Policy
Retirement Privileges for Staff Members
Retirement Program – Premium Waiver
Retirement Program – Supplemental Retirement Annuities
Retirement Program – TIAA Retirement Annuity
Salary Continuation
Sexual Harassment Policy
Sexual Misconduct Involving Minors Reporting Procedure
Sick Leave (See- Disability – Short Term)
Smoking
Social Media Policy
Social Security Number Privacy Policy
Solicitations
Status Change
Student Payroll
Substance Abuse (See – Drugs in the Workplace)
Summer Employment
Supplemental Retirement Annuities (See – Retirement Program)
Surplus Goods
Telephone Calls
Title IX Grievance Procedure
Tobacco Products
Travel Reimbursement
Tuition Remission and Exchange Programs
Vacation
Weapons
Whistleblower Policy
Workers’ Compensation