New Hire

Welcome to Albion College!

We are excited you’re here and hope you find your association with the College to be an enriching and engaging work experience.

A number of documents are needed to finalize the hiring process as well as an in-person meeting with a member of the Human Resources Team. If that meeting has not been scheduled yet, please contact Human Resources at 517-629-0205. This meeting should occur on or before your first day of work.

At this meeting please bring the following:

For All Positions:

Acceptable identification documents for the federal “Employment Eligibility Verification” form (I-9). An example of acceptable ID is a current passport or the combination of a valid driver’s license and social security card. A list of all acceptable documents is available within the I-9 link below.
Direct deposit banking information including routing number and account number
Federal, state, and city tax exemptions
Emergency contact information

For Benefit-Eligible Positions:

Beneficiary(s) Information: Social security number(s), date(s) of birth, and address(es)
Social security number and date of birth for individual(s) to be covered under College health, dental, and vision insurance plans

Please do not hesitate to contact Human Resources with any questions at 517-629-0205 or hr@albion.edu

General Forms and Information

Benefit Forms and Information

Salaried Employees Health/Rx, Dental, and Vision Insurance and Enrollment Form
- Employees in union-represented positions will complete a different form provided by HR
Life Insurance Beneficiary Designation Form
Retirement Information and Salary Reduction Agreement – Salaried Employees
Aflac Information and Enrollment Forms
Flexible Spending Arrangement (FSA) Information and Enrollment Forms

New Hire Resources

Basics

You won’t sound new for long if you study these Albion-isms to learn College acronyms and slang
Get to know the Mission, Vision, and Consumer Information
Understand College priorities and align your performance goals with the Strategic Plan
The Employee Service Manual is the online employee handbook including College policies and procedures
Printable and 3D interactive Campus Maps will help your navigate campus and all the combined buildings in the science complex!

Responsible Employee / Mandatory Reporter

Counseling Services staff, and Sexual Assault Advocates (SAAs) are sources of confidential support for persons affected by relationship violence, sexual assault, and sexual harassment. All other Albion College employees are considered Responsible Employees, and are required to report allegations of relationship violence, sexual assault, and sexual harassment involving students, faculty or staff to Kelly Finn, Assistant Dean of Student Development and Title IX Coordinator. More information can be found on the Title IX at Albion College webpage, Relationship Violence and Sexual Assault webpage and the Responsible Employee Guide.

Identification Cards

Your Identification Card does more than display a photo of you. You can load your Albion 1Card with money to use like a debit card on campus at places like the Bookstore and cafeteria. ID photos are taken and your ID card is printed at Help Desk located on the lower level of the Ferguson Hall.

Parking

All employees are offered free parking on campus. You must register your vehicle with Campus Safety (bring your vehicle make, model, and license plate number). Permits should be placed on the lower left side of your vehicle’s back bumper. Visitors should request a visitor’s permit from Campus Safety.

Employee Resource Groups (ERGs)

Find your people! Albion College supports several Employee Resource Groups (ERGs) on campus. ERGs are volunteer, employee-led groups composed of professionals from across the College who come together based on shared interests, experiences and/or identities.

Technology Resources

“New To Albion” Technology Resources offers tutorials, guides, and set-up information on phones, voicemail, computer equipment, and other technology used on campus. Start with the Getting Started with Technology Resource. Request temporary technology and/or audio visual equipment for campus events. Help Desk is located on the lower level of Ferguson Hall or available by phone (x0479) or email (helpdesk@albion.edu)

Campus Directory

The Employee and Student Campus Directory includes the campus contact information, office location, and email address for employees and students. Login required (use your network username and password).

Union Resources

These Union Resources are specific to employees in union-represented positions. Resources include collective bargaining agreements and job postings.

Faculty Resources

Faculty resources are largely supported by Academic Affairs: Course Webs, Registrar, Academic Catalog, FERPA Policy, and the Faculty Handbook.

Supervisor Resources

Supervisor Resources are specific resources available to supervisors including checklists, forms, and templates.

My.Albion

View electronic pay stubs and tax forms (W2, 1095) on my.albion.edu. My.Albion is also used by hourly employees to log their time on the online time clock.

Calendars

Holiday Schedule

View the College Holiday Schedule including information about when specific holidays are observed. Don’t forget to add the College Holidays and Closed Days g-calendar to your work calendar.

Academic Calendar

View important dates in the Academic Calendar including academic breaks, grade deadlines, and residence hall openings/closures.

Athletics Calendar

Cheer on your favorite Britons with free access to most athletics events on campus. Go Brits!

Amenities

Dow Recreation and Wellness Center

The Dow Recreation and Wellness Center supports individual and group sport activities, physical conditioning, and health/wellness programs. Employees enjoy free access to this facility including an indoor track, basketball courts, racquetball courts, tennis courts, cardio equipment, weights, pool, and jacuzzi.

Events

Employees enjoy free access to most campus events including athletic competitions, speakers, musical concerts, and theatre performances. Some events may require tickets or limit attendance; review details with the event organizer before attending.

Bookstore

Employees receive a 10% discount with ID at the campus Bookstore, operated by Barnes & Noble on the 1st floor of the Kellogg Center (KC).

Campus Post Office

Mail a letter, package, or pick up stamps at the fully functioning Campus Post Office. Located on the 1st Floor of the Kellogg Center (KC).

Library

Enjoy the Library, where you’ll find everything from books to bagels.

Eating On Campus

There are several Dining Options On Campus. Employees receive a discount off the regular meal price when dining in Baldwin Dining Hall. Employees can also purchase a reusable to-go container from Baldwin Dining Hall to enjoy their buffet-style meals anywhere.

Need Cash?

Checks up to $50.00 can be cashed at the Accounting Office (located on the 1st Floor of the Ferguson Building) with valid College ID.

More Resources

Updating Your Information

You can update your address, phone number, and emergency contract through the Update Address Online Form.

Submit A Work Order

Submit A Work Order for Facilities or Information Technology.

Social Media

We post cool stuff! Follow The College on Social Media.

Job Opportunities

Don’t miss your next job opportunity at the College; Sign up for Job Alerts.

Refer A Student

The more time you spend on campus, the more you want to share this experience with prospective students. Refer A Student to Albion College to share the life-changing opportunities that an Albion education provides.

Emergency Information

Campus Safety establishes emergency procedures regarding personal safety, fire safety, emergency preparedness, inclement weather, and active shooter. To report an emergency dial x1234 or x0911 from a campus phone. Employees will receive important alerts/information from Campus Safety by email, phone call, and text message (if you’ve opted into the text message system with your new hire paperwork).