Motor Pool – Automotive


All faculty and administrative employees


College-owned or leased automobiles are available for reservation on a first-come, first served basis for College-related business.

All drivers of College-owned vehicles must have the appropriate driver’s license. Albion College staff and student driver names must appear on the “Approved Driver List” maintained by Campus Safety. An annual review of driving records will be conducted and kept on file. Drivers are responsible for the safe operation of the vehicles and are responsible to comply with all applicable laws. Seat belt use is required.

Departments will be charged, on a monthly basis, for gasoline expenses incurred while using a College-owned vehicle. Vehicles are to be maintained in a clean condition. Departments or individuals to whom vehicles are assigned are responsible for routine service and repairs.

All vehicles leased or owned by the college are to be used exclusively for College business.

Smoking and the use of other tobacco products is prohibited in College-owned or leased vehicles.

Drivers of College-owned or leased automobiles are to be drug and alcohol free. They are not to possess or use or have detectible levels of drugs (controlled substances) or alcohol in their systems while on duty for the College. Passengers are not permitted to possess or use any drugs (controlled substances) or alcohol while in transit.


Vehicles are assigned to the using department or individual by the Vice President for Finance and Management.

Some routine maintenance services are available through Facilities Operations-Grounds.

Employees needing to use a vehicle should contact the appropriate cabinet officer.

To become an approved driver complete the College Vehicle Driver Registration form.

To schedule use of a motor pool vehicle refer to the Campus Service Motor Pool procedures.

Revised 6/2015