Purchasing

Our Mission

Purchasing supports academic and operational excellence by working with on-campus constituents and developing external partnerships in the purchase of materials, supplies and services for the College.


Purchasing Policies

We are located in the Facilities Operations building. Please feel free to contact us at facdocs@albion.edu.

The purchase of computer equipment and computer supplies should be directed to the IT Department.

Several college departments are members of associations that offer discounts with certain vendors. If there is an item that is also sold from a vendor that provides additional savings to the college, Purchasing will contact the department and discuss changing vendors.

A current vendor listing is available in Banner, screen FTMVEND. If you do not find a person or company in this listing please contact Purchasing for assistance. If you know that this is the first-time use of a vendor, a W-9 is required before a requisition can be completed. Please ask that W-9’s be sent or faxed directly to Purchasing, fax number is 517-629-0598.

Staples is the primary vendor for ordering office supplies. Please contact facdocs@albion.edu for access to online ordering.

Purchase Requisition

A purchase requisition is a departmental request to purchase goods and services. Purchase requisitions must be processed online through ACIS, which is located on the college home page. An approved requisition authorizes Purchasing to buy goods and services against a specific college budget.

Please contact facdocs@albion.edu to request access to ACIS for requisition posting. This requisition module is a product of Banner.

Purchase Order

A purchase order is a contract between the college and the vendor. Purchasing will process an approved purchase requisition to a purchase order after the necessary approvals. The purchase order will be sent to the vendor unless specified otherwise by the department requestor.

A purchase order is needed when purchasing any goods or services and is the only means for payment to a vendor other than direct pay. Guidelines for using direct pay are available in the Accounting folder on the college W drive.

Storage Inventory

There are items that the college stores as surplus inventory. This is generally furniture and office supplies (trash cans, bulletin boards, etc). If you or your department has a need for this type of item, please contact the purchasing office to see if it is available as a surplus item.

Property Disposal

Policy: Purchasing is responsible for the disposal of surplus, obsolete and worn-out equipment. All items acquired by the college, regardless of the department funding source, are generally considered college property and subject to disposal procedures. Contact facdocs@albion.edu to request removal of property or equipment.

*Computers and related equipment are the responsibility of IT.

Sale

Items that have a redeemable value, but are no longer needed by the college, may be sold. Purchasing will coordinate this activity, including advertising. The sale price will be determined by Purchasing. All sales are final, cash and carry and with no guarantee or warranty. Proceeds for any sale of surplus property will be deposited in a general revenue fund.