Student employees must complete tax forms (W-4 Withholding Allowance Certificates) and proof of work eligibility (I-9) before beginning work as an Albion College Student Employee.
You may print the required forms from the following link(s) but you must turn them in personally (bringing the required documentation) in the Human Resources Office which is located at 611 E. Porter St. 2nd Floor in Ferguson Hall within the Business Office Suite. All forms should be completed in ink, not pencil and students should use the permanent address on all forms unless the permanent address is an international address.
Employee Withholding Allowance Certificates
It is your responsibility to decide how you want to complete the W-4 Form and withhold taxes. You may wish to speak with whoever does your taxes in order to best determine how much you would expect to owe and how much you would therefore want to have withheld from your paychecks. Please use your permanent address when completing all tax forms.
The U.S. government has strict requirements regarding the acceptability of documents for establishing work eligibility that varies with each person’s circumstance. Page 3 of the I-9 Eligibility Form includes a full list of acceptable documents; for U.S. citizens, the most common documentation provided is either a U.S. passport or the combination of a driver’s license plus a social security card. Eligible documents must be unexpired, originals, or a certified copy, photocopies are not acceptable. Please use your permanent address when completing your I-9 form.
Completing the form is only the first step, you will then need to report in person to HR staff with your ORIGINAL document(s) that prove you can legally work in the US. International students should report to the Human Resources Office to complete this form. Failure to present your documents BEFORE your first day of work will result in suspension and/or termination from your position.
Students are encouraged to have their paycheck deposited directly into their savings or checking account. This allows a student to be away from campus on payday and still receive their paycheck. This also eliminates the possibility of lost or misplaced paychecks.
To prevent fraud, direct deposit forms are available by request only (via email firstname.lastname@example.org or in-person from the Human Resources Office located on the 2nd floor of Ferguson. A voided check or other verification of Routing and Account numbers must accompany the Direct Deposit form.