Overnight Group Travel Timeline (CIE)

Faculty/ Staff-Led Group Travel Policy

3-4 Months Prior Toggle Accordion

Obtain Group Travel Program Pre-Approval: 

Reserve Spaces (flights, hotels, etc.) for Program Purchases

If the Program Charges a Student Fee, Arrange for Billing

Make Program Purchases

1 Month Prior Toggle Accordion

Final Details:

Double-Check Trip Details

  • Confirm fees have been assessed by the Student Accounting Office
  • Confirm all students have completed their electronic risk and safety travel forms
  • Conduct a pre-departure orientation
  • Remind students on international programs about Albion’s free UnitedHealthCare Global Network Insurance. Coverage is free and automatic.

During Travel Toggle Accordion


  • Email Campus Safety ([email protected]) to confirm the group has arrived safely
  • Contact Campus Safety at 517-629-1234 and your sponsoring department with any emergencies or itinerary changes
  • Use the Concur Solutions App to take photos of any receipts for reimbursement