Important Information

Who Can Participate in Room Selection

Eligibility to Participate in Room Selection

Graduating seniors, students intending to withdraw, students planning to take a leave of absence during Fall Semester 2018, or students approved for an Off-Campus Study Program for the Fall Semester 2018 may not participate in Room Selection. Room Selection is ONLY for those students currently enrolled for Spring Semester 2018 classes. Students who are not enrolled (transfer students, first year students, and students being readmitted to the College) will be placed in available housing during the summer and their assignments will be sent to their Albion College email address. Students approved to be on a Leave of Absence for the Spring 2018 are eligible to participate in the room selection process. In addition, members of fraternities are required to live in their designated house. Fraternity room selection will occur internally and separately from the other phases of Room Selection. Fraternity Presidents will have information regarding fraternity room selection.

Class Registration for Fall Semester 2018

Any Student who is assigned to a room during Room Selection but is not registered for Fall 2017 classes by May 1, 2017 may be removed from their selected room and placed on a wait list. The remaining roommate(s) will subsequently be assigned a new roommate by the Office of Residential Life.

New Incoming Students (Fall 2018 Transfer Students & First Year Students):

Once a new student has made their deposit, they will complete a Housing Request Form on their Student Portal. The completion of this form is required to receive a housing assignment. It is also required for students that have been approved to commute. For more details on where to get this link, students should contact their Admissions Counselor. 

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Understanding Room Selection

General Procedures

Albion College's Room Selection is primarily based on the individual's lottery number. Students will receive an email with their assigned lottery number on Wednesday, February 21, 2018. This lottery number will be used no matter which process within Room Selection the student is participating in.

Lottery numbers are randomly assigned and are based on the cumulative number of units earned (as of the end of Fall Semester 2017, reported from the Registrar's Office) with lower numbers having priority. Lottery numbers range from 0 through 1750. ALL currently enrolled students for Spring Semester 2018 receive lottery numbers. This includes graduating seniors and fraternity men. Please take this into consideration when looking at the number assigned.

For most phases of Room Selection, individuals trying to live together will have their lottery numbers added together in order to create one lottery number, their Group Lottery Number:

Example: 4 individuals are applying for a SUITE in Whitehouse. The first person's lottery number is 900, second is 975, third is 1003 and the other person's number is 1101. The lottery number for this group is 3979. This combined number will be used during the selection process. In order to sign-up for a room during Room Selection, the number of people signing up MUST equal the capacity of the room (Example: double room = 2 people).

If a group encounters problems and is unable to fill the room or apartment to required capacity or in need of a roommate, the Office of Residential Life will keep a listing of students who are looking for a roommate. The Office of Residential Life staff will do their best to assist students with identifying individuals who may be possible roommate options. 

General Room Selection

The General Room Selection phase of Room Selection is the final phase of the process. The rooms available for selection during this phase are determined at the completion of all other phases and are based on the remaining students' need for housing assignments balanced with the need for space to assign housing to the incoming first-year class. Most General Room Selection Applicants will be assigned to Seaton Hall. However, a selected number of returning students may be assigned to Wesley Hall during this process.

Fraternity Housing

Male students with active membership in an Albion College Fraternity are required to reside in their respective Fraternity House. The Office of Residential Life will work with the Associate Director for Greek Life and Student Organizations and the Presidents of each Fraternity House to determine room assignments in each Fraternity House. All rooms in fraternity houses are double occupancy and assignments are made by room, not by suite.

Fraternities must abide by the Statement of Relationship Appendix 16 Fall Semester Housing Clause #2 when submitting their housing roster.

**Note: Students approved to be on a Leave of Absence for the Spring of 2018 are eligible to participate in the room selection process.

Room Selection Timeline

November

 Nov. 1              Wed.                     Proposals for Munger Apartment Community Intellectually Coherent LLCs due Available Everyone                                           

January

 Jan. 19              Friday                    Proposals for Munger Apartment Community Intellectually Coherent LLCs due, 4pm  Everyone                                           

February

 Feb. 5  Monday  Notification of Acceptance for Munger Apartment Community Munger Applicants
 Feb. 15   Thursday  Fiske House Special Interest Housing Application Live (2/15-3/2) Sophomore - Seniors
 Feb. 15 Thursday Dean Hall Cooperative Housing Application Live (2/15-3/2) Sophomore - Senior Women
Feb. 16 Friday Deadline to accept Munger appointment Munger Applicants
 Feb. 21  Wednesday  Lottery Number Emailed Everyone
 Feb. 22  Thursday  All Room Selection Applications Available Online Everyone

 

March

Mar. 2  Friday  Lottery Number Dispute Petitions Due by 4 PM Everyone (If  Applicable)
Mar. 2  Friday  Dean Hall Applications Due by 4 PM Sophomore - Senior  Women
Mar. 2  Friday  Fiske House Special Interest Housing Application Due by 4 PM Sophomore - Seniors
Mar. 2-11  Mon.-Fri.  Spring Break Everyone
Mar. 7 Wednesday  Lottery Number Dispute Petition Notifications Emailed
Everyone (If  Applicable)
Mar. 13 Tuesday Special Housing Accommodation/Residency Exemption Petitions Due by 4 PM
Everyone (If Applicable)
Mar. 12-16  Mon.-Fri.  Dean Hall Interviews Dean Hall Applicants
 Mar. 19  Monday  Dean Hall Notifications Emailed Dean Hall Applicants
 Mar. 20  Tuesday Fiske House Notifications Emailed; Deadline to Accept 3/29 Special Interest Applicants
Mar. 21 Wednesday  Room Selection Info Session: Seaton Hall @ 7-9 PM Everyone
Mar. 22 Thursday Room Selection Info Session: Wesley Hall @ 7-9 PM Everyone
Mar. 23 Friday  Special Housing Accommodation/Residency Exemption Petitions Notifications emailed to students
If Applicable
Mar. 29  Thursday  Apartment/Ingham Applications Due by 4 PM
Juniors & Seniors

 

April

 Apr. 2  Monday  Apartment/Ingham Notifications Emailed Apartment/Ingham Applicants
Apr. 4 Wednesday Apartment/Ingham Selection Forum: Upper Baldwin 5-6:30 PM Apartment/Ingham Awardees
Apr. 5  Thursday  Suite Applications Due by 4 PM
Sophomore - Seniors
Apr. 9 Monday Suite Notifications Emailed Suite Applicants
Apr. 11 Wednesday Suite Selection Forum: Norris 101 5-7 PM Suite Awardees
Apr. 13 Friday General Room Selection Applications Due by 4 PM Sophomore - Seniors
Apr. 16 Monday General Room Selection Notifications Emailed
General Room Selection Applicants
Apr. 17-20   General Room Selection Forum: ResLife Office based on lottery number/schedule
General Room Selection Awardees

Room Selection Eligibility

Who can apply for what?

Seniors

21.50 Units or more (earned by start of Fall 2018 semester)

  • 416 Erie Street Apartments
  • 507 Erie Street Apartment
  • Briton House Apartments
  • Burns Street Apartments
  • Ingham Hall
  • The Mae Harrison Karro Residential Village
  • Mitchell Towers
  • Munger House
  • Dean Hall
  • Fiske House
  • Whitehouse Hall
  • General Room Selection

Juniors

14.00 - 21.49 Units (earned by start of Fall 2018 semester)

  • Burns Street Apartments (automatic waitlist)
  • Ingham Hall
  • Mitchell Towers
  • Dean Hall
  • Fiske House
  • Whitehouse Hall
  • General Room Selection

Sophomores

6.00 - 13.99 Units (earned by start of Fall 2018semester)

  • Mitchell Towers
  • Dean Hall
  • Fiske House
  • Whitehouse Hall
  • Wesley Hall - 3rd Floor Suites
  • General Room Selection

Residency Requirement and Residency Exemption

Albion College affirms the educational benefits inherent in the residential aspect of the undergraduate experience, and as such requires all students to reside and board within the College residential system. As a residential campus, students are expected to reside in College housing for the duration of their enrollment. The Office of Residential Life is committed to helping students make a housing decision that will best meet their individual needs. Albion College's housing options are designed for students to have the opportunity during their 4 years to progress from a traditional housing option as first and second year students to housing options which provide opportunities for greater responsibility and independence to their assigned residential community as seniors.

Student Residence and Board Policies

Exemptions to the residence policy are granted to students who fall under one or more of the following categories:

  1. Commuters, defined as students who reside with their parents or legal guardians not more than 25 miles from the Albion College campus. The residence must be with parents or guardians, not other relatives. The application must be accompanied by evidence that the address given is the bona fide principal residence* of the parents or guardians and has been for at least five years. That should include, at a minimum, a copy of an assessment notice showing that the property is assessed as the principal residence of the owner, and evidence of ownership for the required time. If parents or guardians have changed their principal residence within the five-year period, there must also be evidence of sale of the previous residence. If the parents or guardians rent, and do not own their residence, copies of leases reflecting the necessary continuous period of occupancy must be provided. Further corroborating information may be required at the discretion of the Residential Life staff.
  2. Married students.
  3. Students with legal dependents currently living with them.
  4. Students age 23 or older (housing can be provided if desired).
  5. United States military veterans.

Application to apply for one of the exemptions must be made on a form available at the Office of Residential Life, with supporting documentation as required in the instructions with that form.

*“Principal residence” means the one place where an owner of the property has his or her true, fixed, and permanent home to which, whenever absent, he or she intends to return and that shall continue as a principal residence until another principal residence is established.

Automatic exemptions to the board policy are granted to students who fall under one of the following categories:

  1. Apartment residents (Briton House Apartments, Burns Street Apartments, Erie Street Apartments, Mae Harrison Karro Residential Village, and Munger Apartments).
  2. Fraternity members.
  3. Students not residing in College owned housing.
    1. Students who do not qualify for the exemption listed above may submit a Petition for Special Housing Accommodation or Board Exemption Petition based on extreme or unusual circumstances. Petitions should be submitted to the Director for Residential Life during the room selection process for the following academic year. These petitions will be reviewed by the Residential Life Petitions Review Committee. Board petitions are usually granted for medical purposes only. Such petitions must be supported by the Residential Life Petitions Review Committee.

There will be no refund of the room fee once the semester begins, including the room fee charged to students who are granted an exemption to the residence policy.

To Petition for Residency Exemption, students must complete a Petition through the Office of Residential Life by Tuesday, March 13, 2018 by 4:00 PM. These students must fall into one or more of the 5 categories listed above. Petitions can be obtained online as well as from the Office of Residential Life (Ferguson 124).

Please note that the Petitions Committee only meets once annually. All decisions being rendered are for the 2018-2019 Academic Year. Therefore, if a student is interested in Petitioning for Residency Exemption for Spring 2019, they should submit their Petition durng the Spring 2018 Room Selection Process. Students should plan accordingly.

Petition for Special Housing Accommodation

While the classroom is at the heart of the educational mission of Albion College, as a residential college, Albion also believes strongly in the personal growth and learning that comes when students share living space with roommates on campus. Therefore, most student rooms are double occupancy. Living in a single occupancy room or living in housing not owned by Albion College is an exception to the expectations of Albion College.

Medical Single Room Petitions

A limited number of rooms (27) have been designated as single occupancy (based on square footage) and these single rooms are only available in Ingham (3), Seaton (8), Wesley (4 for first-year students, 10 for returning students), Dean (1), and Whitehouse (1) Halls. Approval of petitions for these rooms will be based on the Medical Single Room Petition Committee’s ruling on the establishment of need. Priority is given to students who need a room based on a medical condition, an emotional or psychological reason, and/or a learning disability. 

***If requests exceed the number of available rooms designated as medical singles, students will be wait-listed based on need priority deemed by the Medical Room Petition Committee. These singles, if available, will not be awarded until late summer and some may be offered following the 10th day of the fall semester.***

Students who were approved for a medical single room for the 2017-2018 academic year in the form of a single occupancy (based on square footage) room are not guaranteed approval for a special housing accommodation from one academic year to the next. Students must reapply every year for a medical single. Students who regularly participate in Albion College’s support services may sign a release of information form with the appropriate department in which the student is a regular client (for example, Student Health Services, Counseling Services, Learning Support Services) so that the College staff who serve on the Petition Committee may discuss the applicant’s request with the support service Director familiar with a student’s situation.

There may be an additional cost per semester for a medical single. Because of the limited number of single occupancy rooms (27), students are strongly encouraged to find a roommate(s) and participate in Room Selection while waiting to learn if they will be assigned a medical single room. Applicants will be notified of decisions by email.

To obtain a Petition for a Special Housing Accommodation, please visit the Documents Page. Petitions including required documentation for Medical Single rooms are due Tuesday, March 13, 2018 by 4:00 PM. Petitions received after the deadline will not be accepted.

**Please note that the Petitions Committee only meets once annually. All decisions being rendered are for the 2018-2019 Academic Year. Therefore, if a student is interested in Petitioning for a Special Housing Accommodation for Spring 2019, they should submit their Petition during the Spring 2018 Room Selection Process. Students should plan accordingly. 

Petition to Reside in Non-College Owned Housing

If a student has specific conditions that require a special housing accommodation that cannot be met by the College, the student must complete a Petition to Reside in Non-College Owned Housing. Through this petition process, students must describe the specific details for the type of housing accommodation the students needs and the reasons for the special housing accommodation. Students who regularly participate in Albion College's suppor t services may sign a release of information form with the approriate department in which the studnet is a regular client (i.e. Student Health Services, Counseling Services, Learning Support Services) so that the College staff who servce on the Petitions Committee may discuss the applicant's request with the support service Director familiar with a student's situation.

Please Note: Students who were approved for a special housing accommodation for 2017-2018 to reside in Non-College Owned housing are not guaranteed approval from one academic year to the next. A petition to reside in Non-College Owned housing must be reviewed through the Office of Residential Life on an annual basis.

The opportunity to live in housing not owned by Albion College is an exception to the requirement that all students reside in College housing. Students are advised not to enter into a lease agreement unless they first receive notification that their petition has been approved.

Students are strongly encouraged to find a roommate(s) and participate in another phase of Room Selection while waiting to learn if their petition has been approved. Applicants will be notified of decisions by email.

To obtain a petition, please please visit the Documents Page

Petitions including required documentation to reside in Non-College Owned housing are due Tuesday, March 13, 2018 by 4:00 PM. Petitions received after the deadline will not be considered.

**Please note that the Petitions Committee only meets once annually. All decisions being rendered are for the 2018-2019 Academic Year. Therefore, if a student is interested in Petitioning for a Special Housing Accommodation for Spring 2019, they should submit their Petition during the Spring 2018 Room Selection Process. Students should plan accordingly. 

Special Interest Housing

Dean Hall

Dean Hall is a women's cooperative housing unit open to sophomore through senior-status students. As a cooperative, Dean offers a unique community living experience. This includes regular community gatherings, shared meals, and other responsibilities as determined by the women living in the hall. All residents are required to be on the Dean Hall board plan.

Dean Hall Applications are due Friday, March 2, 2018 by 4:00 p.m..

For more information and to access the application, visit the Dean Hall page.

Fiske House

Fiske House is the living-learning component of the Modern Languages and Cultures curriculum. Language students have the opportunity to hone their language skills by residing with native speakers and other students in their major or minor. Residents also participate in cultural activities open to the campus community. Residents of the Fiske House are required to be on the College Board Plan.

Special Interest Housing Applications are due Friday, March 2, 2018 by 4:00 p.m..

For more information and to access the application, visit the Fiske House page.

Gender Neutral Housing

If you are interested in Gender Neutral Housing, please email to set up a meeting with the Director for Residential Life, Julie McMahon. The deadline for this meeting is Friday, March 16, 2018.

Internships & Student Teachers

Housing Requirement When Students are on Internships

Students participating in an Internship required by an academic program of study or for academic credit when the Internship site is within the United States must abide by the following residency requirements:

  1. If the Internship site is located within a 50 mile radius of Albion College, the student must reside in a residential facility owned by Albion College.
  2. If the Internship will occur during the Fall 2018Semester, the student must participate in the Office of Residential Life's Room Selection Process in order to secure a room assignment for the 2018-2019 academic year.
  3. When the student has secured a confirmed Internship site, and the Internship site is greater than a 50 mile radius from Albion College, the Office of Residential Life will remove the student's name from the room assignment and re-assign the space to another student.
  4. If a student's Internship assignment begins after the start of an Albion College Semester, the student registered for the Internship cannot reside in College owned housing prior to the start of the Internship assignment.
  5. If a student completes an Internship assignment prior to the completion of the semester at Albion College, the student cannot return to College owned housing during that academic term.
  6. Students cannot store personal belongings on College property during any academic semester if the student is not residing in College housing during that academic semester.

Housing Requirement for Education Majors when Student Teaching

Students completing Student Teaching requirements in the Education Department must abide by the following residency requirements.

  1. If the Student Teaching site is located within a 50 mile radius of Albion College, the student must reside in a residential facility owned by Albion College.
  2. If the Student Teaching will occur during the Fall Semester, the student must participate in the Office of Residential Life's Room Selection in order to secure a room assignment for the Fall Semester.
  3. Students cannot store personal belongings on College property during any academic semester if the student is not residing in College housing during that academic semester.

Student Built Lofts

Student built Lofts are NOT permitted in any College-owned residential unit.

For further information about Room Personalization, please see page 90 in our 2017-2018 Student Handbook.

Smoke-Free Housing Options

The following buildings will be Smoke Free Buildings during the 2018-2019 academic year:

  • Dean Hall
  • Fiske House
  • Ingham Hall
  • Mitchell Towers
  • Seaton Hall
  • Wesley Hall
  • Whitehouse Hall

For more information on the Use of Tobacco Products, please see page 82 in our 2017-2018 Student Handbook

Window Air-Conditioners

Students should note the following information before deciding which phase of Room Selection to participate in. Due to safety restrictions and electrical load limitations, student provided window air-conditioners (A/C units) are permitted on a limited basis, and must be approved by the Petition Committee prior to installation. Students must complete a Window Air-Conditioner Petition. Petitions are available through the Office of Residential Life.

Air-conditioned residences are:

  • 416 Erie Street Apartments
  • 507 Erie Street Apartment
  • The Mae Apartments
  • Munger Apartments
  • Munger House

Approved A/C units are permitted in the following residential units if a student has received approval from the Petition Committee:

  • Burns Street Apartments
  • Fraternities
  • Mitchell Towers
  • Seaton Hall
  • Wesley Hall
  • Whitehouse Hall

 

A/C units are not permitted in the following residential units:

  • Briton House Apartments
  • Dean Hall
  • Fiske House
  • Ingham Hall

For more information on Window Air Conditioner Approval, please see page 95-96 in our 2017-2018 Student Handbook..