Authorizations and Key Policy

Scope

All regular faculty and staff.

Policy

Access to College facilities may be granted by issuance of keys and/or card access to designated individuals. Use, security and control of such items remain the responsibility of the designated individual until such time as they are returned. Administrative personnel will be given the necessary keys and/or card access to their assigned office and support service area. All faculty members will be issued keys and/or card access to their assigned office, laboratories and classrooms. Union employees will be issued keys and/or card access as needed to carry out their work assignments.

Any individual who is authorized by his or her supervisor to be in an assigned office, laboratory or classroom outside of normal working hours is entitled to one key and/or card access to open the exterior door of that building.

Campus Safety will normally open and close facilities for special functions. The issuing of keys and/or card access on a temporary basis to an employee for this purpose will require authorization from the appropriate President’s Administrative Council officer.

In general, students may not possess exterior door keys and/or card access to any academic or administrative building.  Exceptions to this must have approval from Campus Safety and the appropriate President’s Administrative Council officer.

The Facilities Operations department will have the responsibility to install, repair, maintain, and service locks, and well as creation of physical keys.  Information Technology will review and approve all key requests as appropriate, distribute keys, and keep inventory records of issued keys.

Residence hall keys will remain under the control of the Residential Life department. The Director of Residential Life will request keys as necessary using the "Key Request" form.

Departmental and individual mailbox keys are issued/monitored at the Campus Post Office.

Procedure

Request for keys and/or card access shall be submitted to .  Such requests must be initiated by the Department Chair in academic areas or a Director level administrator in non-academic areas unless additional authorization is required by the responsible Vice President. The person to whom the keys are issued must visit the Helpdesk to sign for the keys.

Department chairs or director-level administrators may only approve access for their assigned building or area.

All keys issued must be returned to Human Resources at the time employment ends, or in the case of a departmental transfer.  New keys for the replacement person or transferred employee will be provided upon receipt of a fresh submission of a key request to .

The Human Resources office shall provide these recovered keys back to Helpdesk in a timely manner.

Sub-contracted employees, such as ABM or Bon Appetit employees, who have been issued keys must turn those keys into the Director level administrator or Department Chair to whom their company reports.  That administrator or chair must then return the keys to Helpdesk in a timely manner.

Mailbox keys are issued at the Campus Post Office and are subject to a fee for lost/replacement keys.

Approved by President’s Administrative Council – February 2012

Albion 1Card

All students, faculty and staff of Albion College are issued an Albion College ID card.  These cards are created and managed by the Helpdesk This card provides several important functions.

  • Identify's the user as a member of the Albion College community
  • Card-key access to doors
  • Dining privileges
  • One-Card function
  • Access to various activities in the Albion College community

Replacement cards are available at the Albion Helpdesk during normal business hours..  Damaged cards are replaced at no charge, lost or stolen cards may be subject to a $5.00 fee. If you need replacement after hours or on weekends, please visit the Campus Safety office.

Information Security

ASAP Awareness

ASAP, the Albion Security Awareness Program is tasked with making Information Security Awareness training and resources available to all Albion College information users. The primary component of our Security Awareness Program is our required annual security awareness video training program. Additionally, we run occasional phishing awareness campaigns to assist our users in identifying phishing emails. 

Information Security Policies

SANS Training Videos

SANS Ouch! Newsletters

Acceptable Use Policy

 

Phishing

What is Phishing?

How to Identify a Phishing Attack

 

HIPAA, FERPA, and PII

Telephones & Cable TV

Faculty/Staff Telephone and Voicemail

Cisco Telephone Guides

FacOps-Cisco7941

alt Quick Reference Guide Rev. 4 (PDF Document) 59.33 Kb

alt Meet Me Conference Guide (PDF Document) 51.53 Kb

alt Cisco Phone Features (PDF Document) 421.11 Kb

Voice Mail Guides

alt Unity Phone Features (PDF Document) 687.08 Kb

 

Cable TV Channels

  • FOX (WXMI) 2
  • CBS (WWMT) 3
  • ABC (WZZM) 4
  • The CW (WWMT) 5             
  • MyNetworkTV (WXSP) 7             
  • NBC (WOOD) 8             
  • PBS (WKAR) 9             
  • ABC (WOTV) 10          
  • QVC 11          
  • ION (WZPX) 14          
  • C-SPAN 16          
  • HSN 426
  • Evine Live 19                          
  • PBS (WGVU) 21                          
  • WLLA 22                          
  • National Geographic 23          
  • Food Network 24          
  • Disney Jr. 25          
  • TV Land 26          
  • Oxygen 27          
  • Nickelodeon 28          
  • Lifetime 29          
  • Disney Channel 30          
  • Cartoon Network 31          
  • ESPN 32          
  • ESPN 2 33          
  • FOX Sports Detroit 34          
  • FX 35          
  • CNN 36          
  • CNN Headline News 37          
  • FOX News Channel 38          
  • CNBC 39          
  • The Weather Channel 40          
  • MSNBC 41          
  • truTV 42          
  • Spike TV 43          
  • VH1 44          
  • CMT 45          
  • MTV 46          
  • E! 47          
  • USA 48          
  • TNT 49          
  • TBS 50          
  • Travel Channel 51          
  • Freeform 52          
  • AMC 53          
  • A&E 54          
  • Big Ten Network 55          
  • FS1 56          
  • History Channel 57          
  • HGTV 58          
  • Discovery Channel 59          
  • TLC 60          
  • Animal Planet 61          
  • WE TV 63          
  • Lifetime Movie 65          
  • Comedy Central 70          
  • BET 73          
  • NBC Sports Network 74          
  • WGN America 75          
  • Investigation Discovery 103
  • FXX 121        
  • Bravo 124        
  • SyFy 139        
  • Cozi (WXSP) 150
  • Bounce TV (WOOD) 151        
  • LAFF (WOOD) 152        
  • WZZM Doppler 153        
  • Antenna TV 154        
  • PBS Create (WKAR) 155        
  • PBS World (WKAR) 157        
  • This TV (WXMI) 159        
  • Escape (WXSP) 160        
  • JTV - Jackson Television 161        
  • C-SPAN2 162        
  • IFC 163        
  • Sundance 164        
  • GET TV (WOTV) D2 165        
  • COZI TV (WMAQ) 165       

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