Authorizations Procedure

Provision of card key access to students and staff is an interdepartmental function, requiring the efforts of Campus Safety, Helpdesk, and Facilities Operations. In an effort to minimize the confusion inherent in this arrangement, the email address has been created. This address is monitored by all 3 departments, and issues sent there will be addressed by the appropriate department.

Helpdesk – Issuance and encoding of Albion College ID cards

Facilities Operations – Maintenance of hardware and software of locking system, oversight of access control.

Campus Safety – Emergency card issuance and access control


The following procedure is to be utilized by faculty and staff for authorizing students to have card key access to buildings and rooms after hours:

  1. Faculty/staff member e-mails request to authorizing student access. A signed copy of the request must also be sent to Campus Safety.

  2. The authorization must include: name and student number for each student, room/office numbers into which student has access, and duration of authorization. Unless otherwise specified, authorization will expire at the end of the current semester.

  3. Facilities staff will complete the necessary data entries for each authorization, normally within five business days. Due to the volume of requests, this may take longer at the beginning of the semester.

  4. The requesting faculty or staff member will be sent an e-mail confirmation when the work has been completed.

***Students are not authorized to have access to the exterior of academic buildings under any circumstances, and are asked to arrange for such access through Campus Safety


Only Vice-Presidents or Department Heads may authorize staff members to have access to areas with key card locks. An e-mail detailing the name of the staff member needing access and the buildings and room numbers for which the particular staff member is to have access should be sent to . The request will then be handled as above.