Common Procedures and Processes

Drop & Add

Drop & Add Forms and timelines can be found on our website and completed online.

Students may drop and/or add classes during the designated add/drop period (first week of classes). After forms are submitted, a copy will be sent to any instructors who must approve the change. If approved, changes will be finalized on your behalf. After the end of the Drop/Add Period, students must provide a Petition Form along with their request to Add or Drop classes.

Credit/No Credit

Students may elect to receive Credit/No Credit rather than a numeric grade for a maximum of 1 Unit per semester. A CR is equivalent to a grade of 2.00 or better. The purpose is to allow a student to explore new areas of study outside their majors with no risk to their grade point average. Credit/No Credit Request Forms are available online. The deadline for Credit/No Credit is the last day of classes for the semester. A Petition Form must be used for any Credit/No Credit request after the deadline.

Classes taken credit/ no credit can not be used to fill major or minor requirements.

NOTE: Courses with a final grade of 0.0 are automatically converted to a grade of NC — no form is needed in this case.

Course Withdrawals

Course Withdrawal Forms are available online and must be submitted prior to the deadline indicated in the Academic Calendar. The petition process must be utilized for any late requests. The withdrawal process is designed to aid students in unforeseen circumstances – including medical – by offering the option to withdraw from courses that may have suffered due to disruptions. A grade of “W” is recorded on the academic transcript for all withdrawn courses.

Petition Process

The Petition Process is used to seek permission to alter/waive academic requirements, such as core requirement substitutions, late Drop & Adds, and late Credit/No Credit requests. Petition Forms are available online. The Petition Form provides an option to attach additional supporting documentation that can help the committee determine whether to approve your request. The committee meets weekly during the academic year. Note: changes and/or waivers in major requirements are not handled by the petitions process, but are determined by individual departments. Such requests should be directed to the department chairperson.

Directed Studies

Only Juniors and Seniors are eligible for directed studies. A Directed Study Form must be completed and returned to the Registrar’s Office before a student is allowed to register for the directed study. Forms are available in the Registrar’s Office and online.

Internships and Practicums

Before registering for the internship, an internship application must be completed and returned to the Registrar’s Office. These applications are available at the Registrar’s Office and online. Students must have a minimum 2.7 cumulative grade point average to apply for in internship. Students not meeting this minimum GPA should contact the Registrar’s Office for details on the process an exception to this requirement. Internships are graded on a Credit/No Credit basis, and only 4.00 units of internship may be included in the 30.00 units required for graduation from Albion College.

Advisor Changes

Change of Advisor Forms are available online. Change of Advisor forms require the approval of the new advisor. Completed forms will be routed, on students’ behalf, to the new advisor to request their approval.

Major / Minor Declaration

Declaration of Major/Minor Forms are available online. Students should declare a major by the end of their sophomore year.

Repeated Courses

Special Registration Forms are available online. Students may need to submit this form for one of the following reasons:

Repeat a Course: Students may repeat a course once without the approval of their advisor if the original earned grade was below 2.0; a second repeat may only be completed with the permission of the student’s advisor. Forms must be submitted for all repeats, including those in which the student originally received grades of 0.0 or NC (students will not be able to register themselves for a repeat course).

Add a Closed Course: For students wishing to register for a course after the maximum enrollment for that course has been reached. The instructor will need to approve your request.

Audit a Course: In few situations, students may need to audit some courses, such as Music ensembles. Audits can be requested by submitting a Special Registration Form and indicating a need for an audit.

Waive a Prerequisite: Prerequisite requirements must be followed. In extremely rare circumstances, and with the approval of the course instructor, students may take a course having not completed the prerequisite (e.g. The student is currently enrolled in, but has not completed, the prerequisite; The student plans to take the prerequisite during the summer and then take the next course during the Fall). In general, prerequisites cannot be waived and this should not be considered a common request.

Add a Course with a Time Conflict: To add a course that conflicts in time with another course, students may submit a Special Registration Request, explaining how the conflict will be overcome. Students must speak with all involved course instructors to develop a plan prior to submitting this form.

Application for Degree

The Application for Degree Form must be completed and submitted to the Registrar’s Office the year prior to graduation. The form is available online and at the Registrar’s Office.