What is Albion Today?
Albion Today is a daily electronic communication tool that allows students, faculty and staff to communicate information to other students, faculty and staff thru a daily distribution of information utilizing the Albion College e-mail system. The concept behind Albion Today is to compile information and send just one e-mail per day on announcement topics.
How do I submit items to Albion Today?
You may submit your information utilizing a Web form. To add an announcement, simply click the “Submit Item” box located at the bottom of this section. Fill in all of the information boxes and hit the “Submit Event” box when complete. After hitting the submit button you will get a summary of your submission, you must hit the Submit Event button a second time in order for you message to post to the database.
Keep in mind; the name of the contact person along with his/her e-mail address will accompany the event or announcement information. A message will not be sent without a contact name and e-mail address.
Please be brief and concise in your submission of information. One message will be sent daily and will include all messages for faulty, staff and students. Unfortunately, Albion Today cannot accept pictures, clip art, or file attachments. Please be sure to double-check your submission to make sure your information is complete. In the case of events, Who, What, Where, and When are important pieces for each entry. Also you should check spelling and grammar, as your message will appear just as you submit it.
Note: First time users will most likely encounter a security certificate warning. Those users using Mozilla Firefox as an internet browser may experience an error similar to “connection is Untrusted.” To continue to use the Firefox browser, you must install the certificate exemption.
If you are using Internet Explorer you will get a message that says “There is a problem with this website’s security certificate.” All you need to do is click “Continue to this Website.” Once you click that option you will be directed to the Albion Today submission page. Keep in mind you will need to do this process each time you shut down Internet Explorer and restart.
If you are using another browser or if you need further assistance with the installing of the exemption certificate, please contact the Information Technology Helpdesk at 517/629-0479.
What are the deadlines for submitting information?
Announcements will be sent daily at 10:00 AM. In order to get your announcement included in the e-mail you must have your announcement item(s) submitted by 8:00 AM the day the information is to be sent. Keep in mind you can submit items several days in advance so you don’t have to wait until the day before or day of to submit.
Albion Today now has the ability to send messages on Saturday and Sunday. However, in order for a message to be sent on Saturday or Sunday, you must submit your item prior to 8:00 AM on Friday (the Friday before the weekend you want your message sent). No one will be available to approve messages on Saturday or Sunday which is why you must have your item submitted by Friday morning, 8:00 AM.
Please know that the Albion Today will be compiled and distributed only once each day. It is important you plan ahead to make sure you meet the appropriate deadline. If you forget to add an announcement or make an error, you will have to wait until the following day to make the correction. Only one Albion Today e-mail message will be sent per day.
*Utilizing electronic media, certain situations may occur outside the control of the Campus Programs and Organizations Office. If for any reason technology or other issues prevent the distribution from occurring at 10:00 a.m., the information will be sent as quickly as possible once the problem(s) have been rectified.
What if the information I submitted has a mistake?
You cannot correct mistakes in the announcement through the web site. To make a correction please call the Office of Campus Programs at 517-629-0433 and ask for an Albion Today editor. The Albion Today Editor will be able to delete the message(s) with the incorrect information. The person who submitted the information will then have to re-submit a new entry with the corrected copy/information.
Who can use Albion Today?
Albion Today is an internal communication vehicle and is not intended for use by members outside of the Albion College community. All items must be submitted by a current Albion College Student, Faculty, or Staff member.
Albion Today is not to be used for advertisements of external businesses or organizations. There are only two exceptions to this guideline. The first exception is when a department/program/student organization is sponsoring an event or activity that takes place at a business location. The second exception is when the event or activity is a co-sponsored initiative with an external organization. Even in those cases, the campus department/program/student organization must be featured prominently in the activity and listed as the event or activity sponsor. If you are not sure that an entry meets the above guidelines, please call the Campus Programs and Organization Office.
What are the guidelines for Albion Today?
Albion Today should be used to advertise upcoming events and forward announcements that the general population would find helpful. As with any other posting on campus, submitted items must be in good taste and conform to the expectations Albion College holds as an academic institution. No mention of alcohol may occur in postings advertising any event. Personal notices in general, and especially those listing “For Sale” as well as “Lost and Found” items, will not be approved.
Notices intended for a small population or to a particular group should also not be placed in the Albion Today. Organizations should not use Albion today to post weekly and/or routine meeting times. Please take the time to establish organizational distribution lists to communicate with other club and organizational members.
The Campus Programs and Organizations Office has the right to approve or deny submissions based upon acceptable use of the Albion Today information distribution and expectations of Albion College.
Is Albion Today the same as the campus calendar?
The Albion Today is intended to be a reminder of events and listings of up-to-date information. The Albion Today does not replace the campus calendar in any way. For a complete listing of events on a particular day, please view the campus calendar at http://www.albion.edu/calendar.