Finance and Administration


Our Mission

Purchasing supports academic and operational excellence by working with on-campus constituents and developing external partnerships in the purchase of materials, supplies and services for the College.

We are located in the Facilities Operations building. Please feel free to contact us at extension 0289 or via email to .

The purchase of computer equipment and computer supplies should be directed to the IT Department.

Several college departments are members of associations that offer discounts with certain vendors. If there is an item that is also sold from a vendor that provides additional savings to the college, Purchasing will contact the department and discuss changing vendors.

A current vendor listing is available in Banner, screen FTMVEND. If you do not find a person or company in this listing please contact Purchasing for assistance. If you know that this is a first time use of a vendor, a W-9 is required before a requisition can be completed. Please ask that W-9’s be sent or faxed directly to Purchasing, fax number is 517/629-0598.

Office Max as the primary vendor for ordering office supplies. Please contact purchasing for access to online ordering.

Purchase Requisition

A purchase requisition is the departmental request to purchase goods and services. Purchase requisitions must be processed on line through ACIS, which is located on the college home page. An approved requisition authorizes Purchasing to buy goods and services against a specific college budget.

Please contact the Purchasing department to request access to ACIS for requisition posting. This requisition module is a product of Banner.

Purchase Order

A purchase order is the contract between the college and vendor. Purchasing will process an approved purchase requisition to a purchase order after the necessary approvals. The purchase order will be sent to the vendor unless specified otherwise by the department requestor.

A purchase order is needed when purchasing any goods or services and is the only means for payment to a vendor other than a direct pay. For guidelines for using direct pay is available in the Accounting folder on the college W drive.

Storage Inventory

There are items that the college stores as surplus inventory. This is generally furniture and office type supplies (trash cans, bulletin boards etc). If you or your department has a need for this type of item, please contact the purchasing office to see if it is available as a surplus item.

Property Disposal

Policy: The Purchasing office is responsible for the disposal of surplus, obsolete and worn out equipment. All items acquired by the college, regardless of the department funding source, are generally considered college property and subject to the disposal procedures. Contact Purchasing to request removal of property or equipment.

*Computers and related equipment is the responsibility of IT.


Items that have a redeemable value, but are no longer needed by the college, may be sold. Purchasing will coordinate this activity, including advertising. The sale price will be determined by Purchasing. All sales are final, cash and carry and with no guarantee or warranty. Proceeds for any sale of surplus property will be deposited in a general revenue fund.

Computer Sale

The college will have a separate sale for computers that have been deemed obsolete by the IT Department. This sale will also be coordinated by the Purchasing Department. The same conditions apply as in the surplus sale. As approved by the Office of the President, 10% of the available computers for sale will be donated to The Albion Economic Development office and appropriated to a non-profit organization.

Campus Post Office

The mission of the Campus Post Office is to provide a broad range of mail services to all members of the Albion College community, including intra-campus mail, incoming and outgoing U.S. mail, postage stamps, and shipping and receiving of expedited mail.


The Campus Post Office, located on the main floor of the Kellogg Center, has the following window hours:

Monday-Friday: 8:30 a.m.-5:00 p.m.

Saturday and Sunday: Closed


Campus mail or outgoing U.S. mail may be dropped off at the Campus Post Office. Services provided at the Campus Post Office include:

  • Postage stamps
  • Shipping and Receiving of Overnight/Expedited services including U. S. Express Mail, Federal Express and Priority mail.

Note: In addition, outgoing mail and packages can be shipped via United Parcel Service (UPS) at the Albion College Bookstore, also located in the Kellogg Center.

Students should report all lost mailbox keys to the Campus Post Office. The first replacement key costs $30.00, and the second replacement key costs $40.00.

For further information, contact the Campus Post Office, ext. 0201.

Campus Mail System

The campus mail system is a service to aid in the communication among College community members. Official College mailings (e.g., administrative mailings that deal with a person’s enrollment or status as a student), individually addressed inter-office mail to faculty, staff and students, or individually addressed U.S. mail are handled by the Campus Post Office.

Correspondence to students must be addressed with the person’s full name and campus mailbox number for example:

Jane Briton
Albion College
1234 Kellogg Center
Albion, MI 49224-0000

Individuals on campus and recognized groups may use the campus mail system for all-campus mailings to faculty and staff.

Written communication with campus residents, faculty or staff from individuals or groups not affiliated with the College must be sent through the U.S. mail.

Password Reset Instructions

Resetting your network password

Your network password expires every 365 days and is used to access the following services:  Albion College Lab & Faculty/Staff Computers, Cisco NAC Agent, Wireless Internet Authentication, Albion Website Access, and Moodle Course Webs.  It is likely different from your Albion Gmail password unless you have purposely set them as the same.

For new users, email and network password are intially set the same.  Albion Gmail passwords can be changed within the Gmail interface by selecting "Mail Settings" from the gear-shaped icon in the upper right-hand corner of the window. 

You will receive email notifications 30, 14, 7, 3, 2, & 1 day(s) prior to your network password expiring.

If you are off campus, or do not have access to an Albion Computer Lab or Faculty/Staff computer, you can use the Reset Network Password Web Application by clicking on the following link.

Resetting your network password from a campus machine

You can change your network password by logging into a computer lab or faculty/staff machine.  Click Ctrl+Alt+Delete and select the “Change a password” option.  You will have to enter your current network password once and your new network password twice.  The same network password character minimums listed below apply.

Please keep in mind that your password must be at least thirteen (13) characters long and contain three of the following four:

  • Uppercase (A – Z)
  • Lowercase (a – z)
  • Digits (0 – 9)
  • Non-alphanumeric (!, @, #, %, etc.)

As always, please contact the help desk at 517-629-0479 or if you have any problems with your Albion network password. 


This is an independent job posting. The posting is listed on the Albion College Student Employment site to assist students searching for employment in the local community. These employers have not been screened in any way so students are encouraged to research potential employers before considering applying for a position. Albion College is not involved in the hiring process or any employer/employee relationship that may develop.

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