Recent Facilites Operations Projects:
Albion College offers four-year tuition, room and board to as many as 10 first-year students who are Albion residents and attended Albion Public Schools in grades 6-8. Learn about the Build Albion Fellows Program
President Ditzler talks about the initiative on WBCK-FM
Reopening the Bohm: Read about a landmark internship for Andrea Walles, '15
Albion College's Sister City efforts earn a national award
Watch an expert panel discuss "Albion Tomorrow"
Listen to the Town & Gown podcast series
Recent Facilites Operations Projects:
Albion College made history on October 29 as the first college in the State of Michigan to become certified in the Michigan Turfgrass Environmental Stewardship Program (MTESP).
The Michigan Turfgrass Environmental Stewardship Program is intended to organize efforts of the turfgrass industry, state agencies, Michigan State University (MSU), and environmental advocacy groups to advance the environmental stewardship of the turfgrass industry and to recognize environmental achievements. The program was developed at MSU with support from the Michigan Turfgrass Foundation, Golf Association of Michigan, Michigan Department of Environmental Quality and Michigan Department of Agriculture. Over the past seven years, the Michigan Groundwater Stewardship Program has provided the base funding to develop the program.
Albion College motor pool vehicles are to be used strictly for College-related business and employees are encouraged to use these vehicles if available. The Vice President for Finance and Administration must approve any use other than for College-related business before vehicles may be scheduled.
Approval by your division VP is required for the use of vehicles (except as noted below). VPs may provide to Campus Services a roster of employees in their areas who have authorization to use vehicles on a regular basis without specific approval for each trip. The Residential Life director must approve requests for all Residential Life functions. The CPO director must approve all requests for student groups/organizations. Requests for First Year Experience must be approved by FYE/Registrar’s Office. Driving records of all drivers will be checked before they may use a vehicle and may be checked periodically in future years. Safety training recommended by our insurance carrier may also be required periodically.
Reservations can be made by calling or sending an e-mail to Laura Ward-McDowell in Campus Services. An E-form (four part form available through central stores) should be sent to Campus Services to complete the reservation. The following information is required when making a reservation: name of driver, date(s) and time vehicle is needed, type of vehicle needed, purpose of trip, destination, department to be charged (name and number), contact person (if other than driver, ex. department secretary) and his/her extension.
The charge for using a Motor Pool car or minivan is currently $.10/mile. Gas cards are not provided with Motor Pool vehicles; your department will also be responsible for gas purchased relative to your use. Please return vehicles with a full tank of gas.
Please notify Laura Ward-McDowell of any cancellations or changes in dates or numbers of vehicles needed so they can be managed appropriately.
Keys may be signed out by/for the driver Monday through Friday from 9 a.m. - 4:30 p.m. in the Facilities Building. Keys for weekend travel need to be signed out on Friday. Please make every effort to pick up keys before 4:30 p.m.. If that is not possible, please call 517/629-0260 so other arrangements can be made.
Monday through Friday all vehicles will be ready by 9 a.m. on the day they are reserved. If you need the vehicle before 9 a.m., let us know as special arrangements will have to be made.
Motor Pool vehicles are parked in the west end of the Ferguson parking lot. Please return vehicles to this location. If you return after hours place the keys and the travel information (checklist) from your trip in the key drop box located next to the door to the Campus Services Office on the west end of the Facilities Operations building.
When you sign out the keys you will be given an envelope with a checklist. When you return a vehicle, completely fill out the check list as well as the travel log on the clipboard located inside of the vehicle. Remember to remove loose trash and personal items and to secure the vehicle. Trash may be deposited in the garbage can located next to the Campus Services Office. The College is not responsible for items left in vehicles. The checklist includes a section to report damage to the vehicle while in your possession (including vandalism). Also please note any mechanical concerns in the comment section. The envelope containing the completed checklist and keys should be placed in the drop box next to the Central Receiving door on the west end of the building. DO NOT leave keys in the vehicle.
Vehicles must be returned with a full tank of gas. The gas pump at the west end of the Facilities building is generally available Monday through Friday from 7 a.m. to 4:30 p.m. (the pump is not available on days when the College is closed, and may be locked at 3:30 if Laura is on vacation). Whenever possible, please use this pump to fill up; it is more cost effective for the College. Record the number of gallons on the "unleaded gas" log on the counter outside the Campus Services office and write your department name in the "department" space.
This information is also in the glove box of every vehicle with the insurance information. If you have a motor pool emergency Monday through Friday, 8 a.m. - 5 p.m., dial: 517/629-0260, for Laura McDowell, if you get voice mail, hang up and dial 517/629-0230, for the Facilities Office.
After 5 p.m. and on weekends, dial 517/629-5610 for Campus Safety and let them know you have a motor pool emergency. They will contact the Facilities Supervisor on call. Make sure to give them your location, the nature of the problem, and a contact number where you can be reached.
In the event that a College vehicle is involved in an accident, the authorized driver is responsible to ensure that the steps listed below are taken:
If you incur expenses for minor maintenance or repair (ex. windshield wiper replacement), make sure to save your receipts so you can be reimbursed for these expenses and/or report them correctly on your P-Card.
Per the PET AND OTHER ANIMAL policy for Albion College, animals (exception for service animals) are not to be transported in motor pool vehicles.
An E-form (four part form available through central stores) is necessary to schedule a 12 or 15 passenger van. The following information must appear on the E-form: account number for charges, group/class name, contact person and their extension, number of vans needed, purpose of trip, destination, date(s) and time van is needed, name(s) of approved driver(s), and signature(s) of approval.
Residential Life must approve requests for Residential Life functions. CPO must approve requests for student groups/organizations. Requests for First Year Experience must be approved by Drew Dunham, Registrar's Office. Albion College motor pool 12 and 15 passenger vans are to be used only for College-related business, the Business Office must approve any exception before vehicles can be scheduled. Per the PET AND OTHER ANIMAL policy for Albion College, animals (with the exception of service animals) are not to be transported in motor pool vehicles.
It is the responsibility of the department/group/organization to find approved drivers. Albion College staff and student driver names must appear on the "Approved Driver List" to drive a motor pool 12 or 15 passenger van. The process for applying to become an approved driver is now electronic, and is described below:
The charge for using a 12 or 15 passenger van is currently $.40/mile. The per mile charge includes gas. If you are travelling a distance you will be provided with gas cards to use. Please place gas slips in the envelope with the checklist and keys.
Please notify us of any changes in dates or numbers of vehicles needed so we can check on availability. Please notify us of any cancellations ASAP. If the cancellation policy is abused you may be charged $25/vehicle reserved.
Keys can be signed out by the approved driver Monday through Friday from 9 a.m. - 5 p.m. in the Facilities Building. Keys for weekend travel need to be signed out on Friday; HOWEVER, you must not take the vehicle until the date and time scheduled.
Groups traveling overnight must provide Campus Safety with the following information PRIOR to departure:
These forms can be obtained in the CPO office or online on the Student Organization Resources website.
If you are traveling with luggage, no more than 12 people can be transported in a van.
Monday through Friday all vehicles are ready by 9 a.m. on the day they are reserved for. If you need the vehicle(s) before 9 a.m., let us know so arrangements can be made to have it ready.
When you sign out the keys you will be given an envelope with the key(s) and checklist(s). Please remember to check the gas gauge prior to leaving town.
When you return the vehicle(s), completely fill out the check list(s). It serves as a reminder to clean out loose trash and personal items and to secure the vehicle(s). A garbage can is located next to the gas pump for trash, if excessive trash or other items are left in the vehicle you may be charged $25 cleaning fee. We are not responsible for any items left in the vehicle. On the checklist there is a section to report any damage to the vehicle while in your possession (even vandalism). List any mechanical concerns in the comment section. The envelope containing the completed checklist, keys and gas cards (if applicable) should be placed in the drop box next to the Central Receiving door on the west end of the building. DO NOT leave van keys in the van.
**If you were in an accident completely fill out an accident report (in the glove box with the insurance and registration information and emergency contact information). Attach a copy of the police report (or the officer's card with the department's phone number), and turn it in with the keys. We will contact the insurance company to file a claim if necessary.
This information is also in the glove box with the insurance information. If you have a motor pool emergency Monday through Friday, 8 a.m. - 5 p.m., call: 517/629-0260 Laura McDowell, if you get voice mail, hang up and call 517/629-0230 Facilities Office.
After 5 p.m. and on the weekends, call Campus Safety at 517/629-1234 and let them know you have a motor pool emergency. They will contact the Facilities Supervisor on call. Make sure to leave your location, nature of the problem, and contact number with the Campus Safety dispatcher.
If you spend cash, or charge minor repairs to a personal card, make sure to save all receipts so we can reimburse expenses.
In the event that a College van is involved in an accident, the driver is responsible for ensuring that the steps listed below are taken: