***Note***
In order to add a student employee the student must have completed tax
forms in the Student Employment Office.
Only the primary or alternate supervisor can enter new
employees. Every student should have both a primary and alternate
supervisor. The role of the alternate supervisor is to verify time
sheets in the event that the primary supervisor is not available when
the time cards are due to the Student Employment Office.
The first screen brings up your department name.
You must enter the organization budget number that this employee will be
charged to. Select yourself and another supervisor in your
department as primary and alternate supervisor.
Department:Enter Student Employment Budget account orgn code:
* I am the
*
Select the other supervisor for
your students **
Click the Continue button to add new employees. Existing employees
will appear first. Changes cannot be made to existing employees.
If you need to make a change to a student - please contact the
SEO.
To add a new employee, the student must have completed
their tax forms in the Student Employment Office (SEO). If these
forms have not been completed, the supervisor will not be able to add
the student to the Online Time Clock System.
Enter the student's full student number (9 digits).
If the student has tax forms their name will appear in the field next
to the student number.
Enter the 3 digit position number (this number is
provided to the primary supervisor from the SEO and will charge the
wages to your budget).
Enter the position description (such as Desk worker,
Office help, Tour guide).
Enter the authorized rate of pay.
If the position is a summer position (biweekly pay
schedule), check Summer
Click the Add button.
Repeat steps for each student employee to be paid from
the budget indicated above. When finished, click Notify SEO that
new student employees have been entered. This will send an e-mail
message to Student Employment for processing of the student employee.
ID
Name
Posn Code
Position Description
Rate
Start Date
Summer
Add
Edit
*
*
*
***Note***
If a new employee is added and works hours in the last 7 days of a
pay period, they will not be paid on the pay date associated with
that pay period. The hours for that pay period will be paid on the
following pay date.
