Important Information

Who Can Participate in Room Selection

Eligibility to Participate in Room Selection

Graduating seniors, students intending to withdraw, students planning to take a leave of absence during Fall Semester 2016, or students approved for an Off-Campus Study Program for the Fall Semester 2016 may not participate in Room Selection. Room Selection is ONLY for those students currently enrolled for Spring Semester 2016 classes. Students who are not enrolled (transfer students, first year students, and students being readmitted to the College) will be placed in available housing during the summer and their assignments will be sent to their Albion College email address. Students approved to be on a Leave of Absence for the Spring 2016 are eligible to participate in the room selection process. In addition, members of fraternities are required to live in their designated house. Fraternity room selection will occur internally and separately from the other phases of Room Selection. Fraternity Presidents will have information regarding fraternity room selection.

Class Registration for Fall Semester 2016

Any Student who is assigned to a room during Room Selection but is not registered for Fall 2016 classes by May 1, 2016 may be removed from their selected room and placed on a wait list. The remaining roommate(s) will subsequently be assigned a new roommate by the Office of Residential Life.

 Transfer Students (Students Transferring to Albion College for Fall 2016):

Once a transfer student completes the enrollment process, he/she will be contacted by the Office of Residential Life to discuss housing options.

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Understanding Room Selection

General Procedures

Albion College's Room Selection is primarily based on the individual's lottery number. Students will receive an email with their assigned lottery number on Wednesday, February 24, 2016. This lottery number will be used no matter which process within Room Selection the student is participating in.

Lottery numbers are randomly assigned and are based on the cumulative number of units earned (as of the end of Fall Semester 2015, reported from the Registrar's Office) with lower numbers having priority. Lottery numbers range from 0 through 1750. ALL currently enrolled students for Spring Semester 2016 receive lottery numbers. This includes graduating seniors and fraternity men. Please take this into consideration when looking at the number assigned.

For most phases of Room Selection, individuals trying to live together will have their lottery numbers added together in order to create one lottery number, their Group Lottery Number:

Example: 4 individuals are applying for a SUITE in Whitehouse. The first person's lottery number is 900, second is 975, third is 1003 and the other person's number is 1101. The lottery number for this group is 3979. This combined number will be used during the selection process. In order to sign-up for a room during Room Selection, the number of people signing up MUST equal the capacity of the room (Example: double room = 2 people).

If a group encounters problems and is unable to fill the room or apartment to required capacity or in need of a roommate, the Office of Residential Life will keep a listing of students who are looking for a roommate. The Office of Residential Life staff will do their best to assist students with identifying individuals who may be possible roommate options. Room Selection is ONLY for those students CURRENTLY ENROLLED for Spring Semester 2016 classes. Students who are not enrolled (transfer students, first year students, and students being readmitted to the College) will be placed in available housing during the summer and their assignment will be sent to their Albion College email address. Students approved to be on a Leave of Absence for the Spring of 2016 are eligible to participate in the room selection process.

General Room Selection

The General Room Selection phase of Room Selection is the final phase of the process. The rooms available for selection during this phase are determined at the completion of all other phases and are based on the remaining students' need for housing assignments balanced with the need for space to assign housing to the incoming first-year class. A selected number of returning students may be assigned to Wesley Hall during this process.

Fraternity Housing

Male students with active membership in an Albion College Fraternity are required to reside in their respective Fraternity House. The Office of Residential Life will work with the Assistant Director for Greek Life and Student Organizations and the Presidents of each Fraternity House to determine room assignments in each Fraternity House. All rooms in fraternity houses are double occupancy and assignments are made by room, not by suite.

Students with three or less in a fraternity suite are required to sign a Fraternity Housing Agreement Form with the Office of Residential Life--renewed each semester. Three-person suites will sign this to decide whether they will PowerSuite (extra cost of a single room divided 3 ways) or if one individual will pay the single rate. Any student in a room by themself will also have to sign this form in agreement that they will be paying the Double as a Single rate. Forms must be signed by the deadline given by the Office of Residential Life--failure to comply may result in Quad Housing (four to a suite--no single rooms) for that entire house.

**Note: Students approved to be on a Leave of Absence for the Spring of 2016 are eligible to participate in the room selection process.

Room Selection Timeline

February

 Feb. 10  Wednesday  Proposals for Munger Apartment Community Intellectually  Coherent LLCs due;sent to committee for review Feb 12  Everyone
 Feb. 19  Friday  Selection Committee Meets to Discuss Munger proposals  Committee
 Feb. 22  Monday  Notification of Acceptance for Munger Apartment Community   Munger Applicants
 Feb. 24  Wednesday  Lottery Number Emailed  Everyone
 Feb. 24  Wednesday  All Room Selection Applications Available Online  Everyone
 Feb. 26  Friday  Deadline to accept Munger appointment  Munger Applicants

 

March

 Mar. 4  Friday  Lottery Number Dispute Petitions                                              Due by 4 PM  Everyone (If  Applicable)
 Mar. 4  Friday  Dean Hall Applications                                                                Due by 4 PM  Sophomore - Senior  Women
 Mar. 4  Friday  Fiske House (I-Space) Special Interest Housing Application      Due by 4 PM  Fiske House Applicants 
 Mar. 7-11  Mon.-Fri.  Spring Break  Everyone
 Mar. 9  Wednesday  Lottery Number Dispute Petition Notifications Emailed  Everyone (If  Applicable)
 Mar. 14-  18  Mon.-Fri.  Dean Hall Interviews  Dean Hall Applicants
 Mar. 15  Tuesday  Special Housing Accommodation Petitions                                Due by 4 PM  If Applicable
 Mar. 15  Tuesday  Residency Exemption Petitions                                                  Due by 4 PM  If Applicable
 Mar. 18  Friday  Fiske House (I-Space) Notifications Emailed  Special Interest  Applicants
 Mar. 18  Friday  Special Housing Accommodation and Residency Exemption  Petitions Notifications emailed to students  If Applicable
 Mar. 21  Monday  Dean Hall Notifications Emailed  Dean Hall Applicants
 Mar. 24  Thursday  Room Selection Info Session:                                                    Wesley Hall @ 7-9 PM  Everyone
 Mar. 24  Thursday  Apartment/Ingham Applications                                                Due by 4 PM  Juniors & Seniors
 Mar. 25  Friday  Good Friday - Classes until 1 PM  Everyone
 Mar. 28  Monday  Apartment/Ingham Notifications Emailed  Apartment/Ingham  Applicants
 Mar. 30  Wednesday  Apartment/Ingham Selection Forum:                                        Upper Baldwin 5-6:30 PM  Apartment/Ingham  Awardees
 Mar. 31  Thursday  Suite Applications                                                                    Due by 4 PM Sophomore - Seniors

 

April

 Apr. 4  Monday  Suite Notifications Emailed  Suite Applicants
 Apr. 6  Wednesday  Suite Selection Forum:                                                                Norris 101 5-7 PM  Suite Awardees
 Apr. 7  Thursday  General Room Selection Applications                                        Due by 4 PM  Sophomore - Seniors
 Apr. 8  Friday  General Room Selection Notifications Emailed  General Room Selection  Applicants
 Apr. 11  Monday  General Room Selection Forum:                                                Norris 101 5-7 PM  If Necessary

Room Selection Eligibility

Who can apply for what?

Seniors

21.50 Units or more (earned by start of Fall 2016 semester)

  • 416 Erie Street Apartments
  • 507 Erie Street Apartment
  • Briton House Apartments
  • Burns Street Apartments
  • Ingham Hall
  • The Mae Harrison Karro Residential Village
  • Mitchell Towers
  • Munger Living Learning Community 
  • Dean Hall
  • Fiske House (I-Space)
  • Whitehouse Hall
  • General Room Selection

Juniors

14.00 - 21.49 Units (earned by start of Fall 2016 semester)

  • Briton House Apartments
  • Burns Street Apartments
  • Ingham Hall
  • Mitchell Towers
  • Dean Hall
  • Fiske House (I-Space)
  • Whitehouse Hall
  • General Room Selection

Sophomores

6.00 - 13.99 Units (earned by start of Fall 2016 semester)

  • Mitchell Towers
  • Dean Hall
  • Fiske House (I-Space)
  • Whitehouse Hall
  • General Room Selection

Residency Requirement

Albion College affirms the educational benefits inherent in the residential aspect of the undergraduate experience, and as such requires all students to reside and board within the College residential system. As a residential campus, students are expected to reside in College housing for the duration of their enrollment. The Office of Residential Life is committed to helping students make a housing decision that will best meet their individual needs. Albion College's housing options are designed for students to have the opportunity during their 4 years to progress from a traditional housing option as first and second year students to housing options which provide opportunities for greater responsibility to their assigned residential community.

Student Residence and Board Policies

Albion affirms the educational benefits inherent in the residential aspect of the undergraduate experience, and as such requires all students to reside and board within the College residential system. Exemptions to the residence policy are granted to students who fall under one or more of the following categories:

  1. Commuters, defined as students who reside with their parents or legal guardians not more than 25 miles from the Albion College campus. The residence must be with parents or guardians, not other relatives. The application must be accompanied by evidence that the address given is the bona fide principal residence* of the parents or guardians and has been for at least five years. That should include, at a minimum, a copy of an assessment notice showing that the property is assessed as the principal residence of the owner, and evidence of ownership for the required time. If parents or guardians have changed their principal residence within the five-year period, there must also be evidence of sale of the previous residence. If the parents or guardians rent, and do not own, their residence, copies of leases reflecting the necessary continuous period of occupancy must be provided. Further corroborating information may be required at the discretion of the Residential Life staff.
    1. Note: Students approved for commuter student status prior to Dec. 31, 2013 will continue to be reviewed using the commuter student definition found in the 2013-14 Albion College Student Handbook.
  2. Married students.
  3. Students with legal dependents.
  4. Students age 23 or older (housing can be provided if desired).
  5. United States military veterans.

Application to apply for one of the exemptions must be made on a form available at the Office of Residential Life, with supporting documentation as required in the instructions with that form.

*“Principal residence” means the one place where an owner of the property has his or her true, fixed, and permanent home to which, whenever absent, he or she intends to return and that shall continue as a principal residence until another principal residence is established.

Automatic exemptions to the board policy are granted to students who fall under one of the following categories:

  1. Apartment residents (Briton House Apartments, Burns Street Apartments, Erie Street Apartments, Mae Harrison Karro Residential Village, and Munger Apartments).
  2. Fraternity members.
  3. Students not residing in College owned housing.
    1. Students who do not qualify for the exemption listed above may submit a Petition for Special Housing Accommodation or Board Exemption Petition based on extreme or unusual circumstances. Petitions should be submitted to the director for residential life during the room selection process for the following academic year. These petitions will be reviewed by the Residential Life Petitions Review Committee. Board petitions are usually granted for medical purposes only. Such petitions must be supported by the Residential Life Petitions Review Committee.

There will be no refund of the room fee once the semester begins, including the room fee charged to students who are granted an exemption to the residence policy.

Residency Exemption

Student Residence Policy

Albion College affirms the educational benefits inherent in the residential aspect of the undergraduate experience, and as such requires all students to reside and board within the College residential system. Exemptions to the residence policy are granted to students who fall under one or more of the following categories.

 

  1. Commuters, defined as students who reside with their parents or legal guardians not more than 25 miles from the Albion College campus. The residence must be with parents or guardians, not other relatives. The application must be accompanied by evidence that the address given is the bona fide principal residence of the parents or guardians and has been for at least five years. That should include, at a minimum, a copy of an assessment notice showing that the property is assessed as the principal residence of the owner, and evidence of ownership for the required time. If parents or guardians have changed their principal residence within the five-year period, there must also be evidence of sale of the previous residence. If the parents or guardians rent, and do not own, their residence, copies of leases reflecting the necessary continuous period of occupancy must be provided. Further corroborating information may be required at the discretion of the Residential Life staff.
    1. NOTE – Students approved for Commuter Student status prior to December, 2013 will continue to be reviewed using the Commuter Student definition found in the 2013 – 2014 Albion College Student Handbook.
  2. Married students.
  3. Students with legal dependents.
  4. Students age 23 or older (housing can be provided if desired).
  5. United States military veterans.


Application to apply for one of the exemptions must be made on a form available at the Office of Residential Life, with supporting documentation as required in the instructions with that form.

A written residency exemption petition form must be submitted by students to the Office of Residential Life before Tuesday, March 15, 2016 by 4:00 PM to request residency exemption for one of the 5 categories listed above.

To obtain a petition please contact the Office of Residential Life.

Petition for Special Housing Accommodation

While the classroom is at the heart of the educational mission of Albion College, as a residential college, Albion also believes strongly in the personal growth and learning that comes when students share living space with roommates on campus. Therefore, most student rooms are double occupancy. Living in a single occupancy room or living in housing not owned by Albion College is an exception to the expectations of Albion College.

Medical Single Room Petitions

A limited number of rooms have been designated as single occupancy (based on square footage) and are reserved for students with medical conditions (this includes but is not limited to allergies, an emotional or psychological reason, and/or learning disability) which require a single room. Medical single rooms are primarily available in Wesley and Ingham Halls. Students must submit a Special Housing Accommodation Petition to be considered for a medical single. 

Students who were approved for a medical single room for the 2015-2016 academic year in the form of a single occupancy (based on square footage) room are not guaranteed approval for a special housing accommodation from one academic year to the next. Students must reapply every year for a medical single. Students who regularly participate in Albion College’s support services may sign a release of information form with the appropriate department in which the student is a regular client (for example, Student Health Services, Counseling Services, Learning Support Services) so that the College staff who serve on the Petition Committee may discuss the applicant’s request with the support service Director familiar with a student’s situation.

There may be an additional cost per semester for a medical single. Because of the limited number of single occupancy rooms, students are strongly encouraged to find a roommate(s) and participate in Room Selection while waiting to learn if they will be assigned a medical single room. Applicants will be notified of decisions by email.

To obtain a Petition for a Special Housing Accommodation, please contact the Office of Residential Life and schedule an appointment. Petitions including required documentation for Medical Single rooms are due Tuesday, March 15, 2016 by 4:00 PM. Petitions received after the deadline will not be accepted.

Double as Single Requests

Students may request a private room in the form of a double as a single (double occupancy, based on square footage). Approval of requests for a private room will be based on space available and will take place during the summer after Room Selection and the Spring semester have ended. Therefore, students will need to find a roommate(s) and participate in Room Selection as usual to secure housing for the following year. Students will be notified by email during the summer if they have been approved for a private room.

Students who were approved for a private room for the 2015-2016 academic year in the form of a single as a double are not guaranteed approval from one academic year to the next. There will be an additional cost per semester for a private room (double as a single).

To request a private room, please visit the Office of Residential Life or email

For more information, please contact the Office of Residential Life.

Petition to Reside in Non-College Owned Housing

If a student has specific conditions that require a special housing accommodation that cannot be met by the College, the student must complete a petition to reside in Non-College Owned housing. Through this petition process, students must describe the specific details for the type of housing accommodation the student needs and the reasons for the special housing accommodation. Students who regularly participate in Albion College's support services may sign a release of information form with the appropriate department in which the student is a regular client (for example, Student Health Services, Counseling Services, Learning Support Services) so that the College staff who serve on the Petitions Committee may discuss the applicant's request with the support service Director familiar with a student's situation.

Please Note: Students who were approved for a special housing accommodation for 2015-2016 to reside in Non-College Owned housing are not guaranteed approval from one academic year to the next. A petition to reside in Non-College Owned housing must be reviewed through the Office of Residential Life on an annual basis.

The opportunity to live in housing not owned by Albion College is an exception to the requirement that all students reside in College housing. Students are advised not to enter into a lease agreement unless they first receive notification that their petition has been approved.

Students are strongly encouraged to find a roommate(s) and participate in another phase of Room Selection while waiting to learn if their petition has been approved. Applicants will be notified of decisions by email.

To obtain a petition, please contact the Office of Residential Life and schedule an appointment.

Petitions including required documentation to reside in Non-College Owned housing are due Tuesday, March 15, 2016 by 4:00 PM. Petitions received after the deadline will not be considered.

Special Interest Housing

Dean Hall

Dean Hall is a women's cooperative housing unit open to sophomore through senior-status students. As a cooperative, Dean offers a unique community living experience. This includes regular community gatherings, shared meals, and other responsibilities as determined by the women living in the hall. All residents are required to be on the Dean Hall board plan.

Dean Hall Applications are due Friday, March 4, 2016 by 4:00 PM.

For more information and to access the application, visit the Dean Hall page.

Fiske House (I-Space)

I-Space is the living-learning component of the Modern Languages and Cultures curriculum. Language students have the opportunity to hone their language skills by residing with native speakers and other students in their major or minor. Residents also participate in cultural activities open to the campus community. Residents of the Fiske House are required to be on the College Board Plan.

Special Interest Housing Applications are due Friday, March 4, 2016 by 4:00 PM.

For more information and to access the application, visit the Fiske House (I-Space) page.

Internships & Student Teachers

Housing Requirement When Students are on Internships

Students participating in an Internship required by an academic program of study or for academic credit when the Internship site is within the United States must follow the following residency requirements:

  1. If the Internship site is located within a 50 mile radius of Albion College, the student must reside in a residential facility owned by Albion College.
  2. If the Internship will occur during the Fall 2016 Semester, the student must participate in the Office of Residential Life's Room Selection Process in order to secure a room assignment for the 2016-2017 academic year.
  3. When the student has secured a confirmed Internship site, and the Internship site is greater than a 50 mile radius from Albion College, the Office of Residential Life will remove the student's name from the room assignment and re-assign the space to another student.
  4. If a student's Internship assignment begins after the start of an Albion College Semester, the student registered for the Internship cannot reside in College owned housing prior to the start of the Internship assignment.
  5. If a student completes an Internship assignment prior to the completion of the semester at Albion College, the student cannot return to College owned housing during that academic term.
  6. Students cannot store personal belongings on College property during any academic semester if the student is not residing in College housing during that academic semester.

Housing Requirement for Education Majors when Student Teaching

Students completing Student Teaching requirements in the Education Department must follow the following residency requirements.

  1. If the Student Teaching site is located within a 50 mile radius of Albion College, the student must reside in a residential facility owned by Albion College.
  2. If the Student Teaching will occur during the Fall Semester, the student must participate in the Office of Residential Life's Room Selection in order to secure a room assignment for the Fall Semester.
  3. Students cannot store personal belongings on College property during any academic semester if the student is not residing in College housing during that academic semester.

Student Built Lofts

Student built Lofts are NOT permitted in any College-owned residential unit.

For further information about Room Personalization, please see page 87 in our 2015-2016 Student Handbook.

Smoke-Free Housing Options

The following buildings will be Smoke Free Buildings during the 2016-2017 academic year:

  • Mitchell Towers
  • Whitehouse Hall
  • Wesley Hall
  • Fiske House
  • Dean Hall
  • Ingham Hall

For more information on the Use of Tobacco Products, please see page 79 in our 2015-2016 Student Handbook

Window Air-Conditioners

Students should note the following information before deciding which phase of Room Selection to participate in. Due to safety restrictions and electrical load limitations, student provided window air-conditioners (A/C units) are permitted on a limited basis, and must be approved by the Petition Committee prior to installation. Students must complete a Window Air-Conditioner Petition. Petitions are available through the Office of Residential Life.

Air-conditioned residences are:

  • 416 Erie Street Apartments
  • 507 Erie Street Apartment
  • The Mae Apartments
  • Munger Apartments

Approved A/C units are permitted in the following residential units if a student has received approval from the Petition Committee:

  • Fraternities
  • Mitchell Towers
  • Seaton Hall
  • Wesley Hall
  • Whitehouse Hall

 

A/C units are not permitted in the following residential units:

  • Briton House Apartments
  • Burns Street Apartments
  • Dean Hall
  • Fiske House (I-Space)
  • Ingham Hall

For more information on Window Air Conditioner Approval, please see page 92 in our 2015-2016 Student Handbook.