Purchasing supports academic and operational excellence by working with on-campus constituents and developing external partnerships in the purchase of materials, supplies and services for the College.
We are located in the Facilities Operations building. Please feel free to contact us at extension 0289 or via email to
The purchase of computer equipment and computer supplies should be directed to the IT Department.
Several college departments are members of associations that offer discounts with certain vendors. If there is an item that is also sold from a vendor that provides additional savings to the college, Purchasing will contact the department and discuss changing vendors.
A current vendor listing is available in Banner, screen FTMVEND. If you do not find a person or company in this listing please contact Purchasing for assistance. If you know that this is a first time use of a vendor, a W-9 is required before a requisition can be completed. Please ask that W-9’s be sent or faxed directly to Purchasing, fax number is 517/629-0598.
Office Max as the primary vendor for ordering office supplies. Please contact purchasing for access to online ordering.
A purchase requisition is the departmental request to purchase goods and services. Purchase requisitions must be processed on line through ACIS, which is located on the college home page. An approved requisition authorizes Purchasing to buy goods and services against a specific college budget.
Please contact the Purchasing department to request access to ACIS for requisition posting. This requisition module is a product of Banner.
A purchase order is the contract between the college and vendor. Purchasing will process an approved purchase requisition to a purchase order after the necessary approvals. The purchase order will be sent to the vendor unless specified otherwise by the department requestor.
A purchase order is needed when purchasing any goods or services and is the only means for payment to a vendor other than a direct pay. For guidelines for using direct pay is available in the Accounting folder on the college W drive.
There are items that the college stores as surplus inventory. This is generally furniture and office type supplies (trash cans, bulletin boards etc). If you or your department has a need for this type of item, please contact the purchasing office to see if it is available as a surplus item.
Policy: The Purchasing office is responsible for the disposal of surplus, obsolete and worn out equipment. All items acquired by the college, regardless of the department funding source, are generally considered college property and subject to the disposal procedures. Contact Purchasing to request removal of property or equipment.
*Computers and related equipment is the responsibility of IT.
Items that have a redeemable value, but are no longer needed by the college, may be sold. Purchasing will coordinate this activity, including advertising. The sale price will be determined by Purchasing. All sales are final, cash and carry and with no guarantee or warranty. Proceeds for any sale of surplus property will be deposited in a general revenue fund.
The college will have a separate sale for computers that have been deemed obsolete by the IT Department. This sale will also be coordinated by the Purchasing Department. The same conditions apply as in the surplus sale. As approved by the Office of the President, 10% of the available computers for sale will be donated to The Albion Economic Development office and appropriated to a non-profit organization.
Catherine Sprouse - Dining & Hospitality Services is pleased to announce Catherine Sprouse as our August 2010 Employee of the Month. Catie has proven her many talents over the summer as she was instrumental in helping to complete the facelift of Lower Baldwin Dining Hall. She even surprised herself when she started whirling that paintbrush! Oh, the skills we don't even realize we have sometimes! One thing that's for sure though, is Catie's ability to bring a smile and quick service to the students at the Eat Shop Café. An employee with the department since 1999, we would like to thank Catie for her dedication and service and look forward to seeing her smiling face for many more years to come.
Tracy Markovich has been nominated as the Facilities Operations Employee of the Month. Tracy is a Maintenance/Technician IV and works with the boiler plant and steam distribution systems. Universally known as an exceptionally hard worker, Tracy works every day to make sure that the central heating plant operates at peak efficiency. He is being particularly recognized for his recent work in the "big dig." Before school opening it was essential to trench across Hannah St. to replace a leaking steam condensate line. Condensate is steam condensed to hot water once it has given off its usable heat in the change from gas to liquid. It is essential for boiler efficiency to reclaim as much condensate as possible. As part of his job to maintain boiler efficiency, Tracy worked for several days doing whatever was necessary from shoveling to pipefitting to directing traffic to see that the "big dig" was completed on time. Thank you Tracy for all you do behind the scenes every day.
Pat Miller - We are pleased to acknowledge Patricia Miller, Administrative Employee of the Month for August, 2010. Pat is the Associate Director of Dining & Hospitality Services and is responsible for catering, events, conferences, and lodging. With hundreds of on-campus events annually, Pat and her staff are an integral part of the success of Albion College. While serving the College for over thirty years, Pat continues to demonstrate her willingness to learn and experiment with new ideas and initiatives. For example, Pat has shown her commitment to our learning-centered college by engaging in the sustainability theme. This August, Pat planned extensively for the faculty welcome dinner, which will feature twenty-four Michigan-made and Michigan-grown products from sixteen locations, primarily within seventy miles of Albion.