Automotive Motor Pool

Scope

All faculty and administrative employees

Policy

College-owned or leased automobiles are for primary use by the Admissions Office and Institutional Advancement. When available, College-owned vehicles may also be used for other College-related business.

All drivers of College-owned vehicles must have the appropriate driver's license. An annual review of driving records will be conducted and kept on file. Drivers are responsible for the safe operation of the vehicles and are responsible to comply with all applicable laws. Seat belt use is required.

Departments will be charged, on a monthly basis, for gasoline expenses incurred while using a College-owned vehicle. Vehicles are to be maintained in a clean condition. Departments or individuals to whom vehicles are assigned are responsible for routine service and repairs.

All vehicles leased or owned by the college are to be used exclusively for College business.

Smoking and the use of other tobacco products is prohibited in College-owned or leased vehicles.

Drivers of College-owned or leased automobiles are to be drug and alcohol free. They are not to possess or use or have detectible levels of drugs (controlled substances) or alcohol in their systems while on duty for the College. Passengers are not permitted to possess or use any drugs (controlled substances) or alcohol while in transit.

Procedure

Vehicles are assigned to the using department or individual by the Vice President for Finance and Management.

Some routine maintenance services are available through Facilities Operations-Grounds.

Employees needing to use a vehicle should contact the appropriate cabinet officer.

The appropriate officer, Institutional Advancement, Admissions (including coaches) and Campus Safety, shall annually check driving records. A copy of this record is to be sent to Human Resources.

Revised 7/97 - Cabinet approved