All faculty and administrative staff.
Student employees are paid on a monthly basis during the academic year at times specified by the Payroll Office.
Prior to the beginning of employment, students must complete the required I-9 (Employment Eligibility Verification form) and tax withholding forms.
All campus employers must complete a Student Employment Authorization form for any student who will be working for them during the academic year.
Completed forms must be returned to the Student Employment Coordinator in the Financial Aid Office prior to the beginning of employment.
Tax withholding and student employment authorization forms can be picked up at the Student Employment Office/Financial Aid in the Administration Building.
Employment Eligibility Verification forms must be completed in the Student Employment Office.
Student time cards should be verified and signed by the supervisor, then sent to the Student Employment Office no later than the date specified by the Payroll Office.
Cabinet reviewed 7/97
All Faculty and Staff
Albion College prohibits the solicitations, distribution and posting of materials on the property of Albion College by any employee or non-employee, except as may be permitted by this policy. The sole exceptions to this policy are charitable and community activities supported by Albion College management and Albion College-sponsored programs.
- During the fall and spring semesters, outside vendors with the approval of Albion College Campus Programs and Organizations (CPO) will be permitted to sell products/services to the students in or outside the Kellogg Center.
- Employees may not solicit other employees during work times, except in connection with an Albion College approved or sponsored event.
- Employees may not distribute literature of any kind during work times, or in any work area at any time, except in connection with a Albion College sponsored event
- Solicitations on Albion College work areas, in person, through the campus mail, e-mail or voice mails are permitted only by recognized Albion College student organizations or sanctioned Albion College programs.
- The college will not authorize the use of campus facilities for a specific candidate for public office. A group or organization established for the sole or almost exclusive purpose to advance the candidacy of a person for public office can not be hold meetings on campus, nor can an individual or College employee hold such meetings. The Ford Institute, College Republicans, College Democrats, or other similar recognized academic entities or clubs and organizations could sponsor events at which candidates for public office can speak.
Persons suspected of organizing unauthorized solicitations should be reported to the Human Resources Office.
Any unauthorized solicitations that are discovered in the College mail will be destroyed. Unauthorized e-mail or voice mail solicitations will be investigated individually.
Revised 9/03 - Cabinet approved
This policy applies to all full-time, part-time and/or temporary faculty, administrative and association employees.
The College recognizes that it collects and maintains confidential information relating to its students, employees, and individuals associated with the College and is dedicated to ensuring the privacy and proper handling of this information.
Use of Employee Social Security numbers:
The Albion College is required by federal law to report income along with Social Security numbers (SSNs) for all employees to whom compensation is paid. Employee SSNs are maintained and used by the College for payroll, reporting and benefits purposes and are reported to federal and state agencies in formats required by law or for benefits purposes. The College will not disclose an employee's SSN without the consent of the employee to anyone outside the College except as mandated by law or required for benefit purposes.
Use of Student Social Security numbers:
For students furnishing a Social Security number (SSN) is voluntary and not required for enrollment. However, the College is required by federal law to report to the Internal Revenue Service (IRS) the name, address and SSN for persons from whom tuition and related expenses are received. SSNs are required to be collected and reported to the Department of Education if/when a student applies for federal student aid, Michigan grants and other state-based aid. Federal law also requires the College to obtain and report to the IRS the SSN for any person to whom compensation is paid. Failure to provide such information may delay or even prevent your enrollment. The College will not disclose a SSN for any purpose not required by law without the consent of the student.
All records containing Social Security numbers, whether on or file-line, in electronic or physical format, are considered confidential information and will be maintained appropriately. Access to records containing Social Security numbers shall be limited and secure. The Social Security number will be used as allowed by state and federal laws.
Paper and electronic documents containing Social Security numbers will be disposed of in a secure fashion by shredding the paper documents containing Social Security numbers and will be electronically transmitted only through encrypted mechanisms.
Each department Vice President and/or Director is responsible for monitoring compliance with this policy.
An employee or student who has substantially breached the confidentiality of Social Security numbers may be subject to disciplinary action or sanctions up to and including discharge or dismissal.
Admin Council approved 11-21-05