Introduction and Responsibility
Albion College is committed to maintaining the highest ethical standards. All members of the College community have a responsibility to report violations or suspected violations of laws, regulations, College policy or procedure, inappropriate behavior regarding business practices, accounting or bookkeeping, or use of institutional resources. The College has a responsibility to investigate and report to appropriate parties allegations of suspected improper activities and to protect those employees, who, in good faith, report these activities to the proper authority.
Normally, a report by a College employee of allegations of suspected improper activity should be made to the reporting employee’s immediate supervisor or other appropriate administrator or supervisor within the operating unit. However, when there is a potential conflict of interest, such reports may be made outside of the traditional reporting mechanism. Reports may be made in person, by mail or via the Campus Conduct Hotline©. Such a report is known as a protected disclosure. College employees and applicants for employment who make a protected disclosure are protected from retaliation. The Campus Conduct Hotline© system is available for use around the clock, seven days a week. Because the Hotline is operated by an independent organization, any tips made through this Hotline are completely confidential and anonymous. The Campus Conduct Hotline© can be reached, toll-free at (866) 943-5787. Communications made in person may be made to Internal Audit.
Submit written reports in a sealed envelope directed to Internal Audit marked “Confidential – Fraud Policy”. Sufficient information should be provided in order that an investigation may be conducted. This report may be submitted anonymously. Written reports will be forwarded, unopened, to the Chairman of the Audit and Compliance Committee of the Albion College Board of Trustees.
Process of Investigation
Allegations will be forwarded to the Chair of the Audit and Compliance Committee of the College’s Board of Trustees who will initiate the investigation. The Audit and Compliance Committee may enlist outside legal, accounting, or other advisors, as appropriate to conduct any investigation. If the investigation establishes that a violation of law, external regulation or College policy occurred, appropriate action will be based upon law and College policy.
Protection to whistleblowers and penalties to retaliators
Whistleblowing complaints will be handled with sensitivity, discretion, and confidentiality to the extent allowed by the circumstances and the law. Generally this means that whistleblower complaints will only be shared with those who have a need to know so that the College can conduct an effective investigation, determine what action to take based on the results of any such investigation, and in appropriate cases, with law enforcement personnel. Should disciplinary or legal action be taken against a person or persons as a result of a whistleblower complaint, such persons may be entitled to the information as a matter of institutional due process in disciplinary proceedings.
Whistleblowers who believe that they have been retaliated against may file a written complaint with Internal Audit. Any complaint of retaliation will be promptly investigated and appropriate corrective measures taken if allegations of retaliation are substantiated. This protection from retaliation is not intended to prohibit managers or supervisors from taking action, including disciplinary action, in the usual scope of their duties and based on valid performance-related factors.
The College will take the appropriate action to prevent and correct violations of this Whistleblower Policy; such action shall be in accordance with applicable laws and regulations, College policies and procedures, and any applicable collective bargaining agreements. All internal complaints will be investigated promptly and with the discretion, and all information obtained will be handled on a “need to know” basis. At the conclusion of an investigation, as appropriate, remedial and/or disciplinary action will be taken where the allegations are verified and/or otherwise substantiated. An employee who retaliates against someone who has reported or suspected violation in good faith is subject to discipline up to and including termination of employment.
All faculty and staff
It is the policy of Albion College to prohibit the carrying, possession, or use of weapons on College property or at College-sponsored activities and events unless authorized by the President or his/her designee. Possession includes, but is not limited to, storage in offices, lockers, desks, briefcases, or personal vehicles parked on College property. A weapon is defined as any instrument whose design or purpose is to damage property, to injure others, or for fighting, self-defense, or hunting.
Cabinet reviewed 2/2008
Vans (See - Motor Pool)
All faculty and administrative employees
Albion College owns 15-passenger vans and a 26-passenger bus that may be used for College related business. Preference in scheduling all but one of the vans is given to sporting events. Others may reserve vehicles on a first-come, first-served basis.
Drivers of motor pool vehicles must have the appropriate driver's license. An annual review of driving records is conducted and kept on file in Facilities Operations. Drivers are responsible for the safe operation of the vehicles and are required to comply with all applicable laws. Seat belt use is required.
Vehicles are to be returned in a clean condition and any problems reported to the Campus Services supervisor.
Smoking and the use of other tobacco products is prohibited in College-owned or leased vehicles.
Drivers of College-owned or leased automobiles are to be drug and alcohol free. They are not to possess or use or have detectible levels of drugs (controlled substances) or alcohol in their systems while on duty for the college. Passengers are not permitted to possess or use any drugs (controlled substances) or alcohol while in transit.
A completed departmental charge form must be sent to Campus Services at least 10 days in advance of the scheduled departure. The form must include the destination, departure date, return date and designated driver and be signed by either the department director or department chairperson.
The department using the vehicles will be charged mileage (rates are determined by the Vice President for Finance and Management.)
Revised 7/97 - Cabinet approved
Retirement Program - TIAA/CREF Retirement Annunity
Full-time faculty and salaried administrative employees.
All full time faculty and administrative employees become eligible for and are required to participate in the Teachers Insurance and Annuity Association /College Retirement Equities Fund (TIAA/CREF) retirement program the first day of the month following two years of employment. Faculty or administrative employees who, upon hire, have already satisfied the two year wait period at another 403(b) eligible institution, will be immediately eligible for participation in the College’s retirement program. Contributions under this retirement plan will be made on a monthly basis and deposited to the employee’s TIAA/CREF Retirement Annuity in accordance with the following schedule:
Contributions as a Percent of Regular Salary/Wages
|Full-time Faculty and Administrators
||By the Participant
||By the College
| On salary up to $15,700
| On salary above $15,700
|* Eligible Part-time Faculty and Administrators
|* refer to Summary Plan Document for details
Please refer to the Summary Plan Document for complete plan details.
After completing two years of employment, an employee is contacted by the Human Resources Office to enroll in the retirement program. (Eligibility start date is the first of a month following two years of employment.) The employee is required to complete the forms necessary for enrollment, including the naming of a beneficiary and allocation of premiums to TIAA (fixed annuity) or CREF (variable annuity).
Further information is available through the Human Resources Office or by contacting TIAA/CREF directly using the 800 phone number on your TIAA/CREF statement.
TIAA/CREF Contact Information:
4660 S. Hagadoen Road Suite 130
East Lansing, Michigan 48823
Customer Services: 866-842-2825
Web Page: http://www.tiaa-cref.org/
TIAA-CREF Automated Telephone Service - 1 800 842-2252
- Use touch-tone entry to change your allocation or transfer funds, get accumulation balances and last premium credited, and/or hear prerecorded information on CREF account performance and TIAA interest and dividend rates.
- Available 24 hours a day.
Speak with an individual consultant about your TIAA-CREF retirement plan or tax-deferred annuity.
Advisor Services - 1 888 842-0318
Adinistrative Council reviewed 10/2011