The Proposal
A proposal was made to the President and his Administrative Council for the implementation of a campus Records Management Program. The final decision was made to begin the Program with those offices moving to the new Ferguson Administration Building in the summer of 2002. A short presentation on the program was given at an All-Staff meeting, and the process was begun.

Records Management Liaisons (as specified by unit and/or department head)  
 

President's Office	Jeanne Bachus
Academic Affairs	Lori Duff
Registrar	Cheri Hatlem
Financial Aid	Barb Messacar
Finance & Management	Cindy Aschmeier
Instructional Technology	Helen Lewis
Institutional Advancement	Marie Ames
Alumni & Parent Relations/ Annual Giving	Marcia Starkey
Communications	Sarah Briggs
Corporations & Foundations	Jo Nielsen
Gift & Estate Planning	Linda Ohmer
Advancement Affairs	Stacy Rothrock
Student Affairs	Sue Klepper
Career Development	No response
Residential Life	No response
Multicultural Affairs	No response
First Year Experience	No response

Records Management Meetings/Consultations
 

January	President's Office	Jeanne Bachus Tracy Lerma
February	Institutional Advancement	Sarah Briggs Marcia Starkey Jo Nielsen Linda Ohmer Stacy Rothrock Marie Ames Sue Burns
	Ferguson Moving Committee	Cindy Aschmeier Sue Klepper Sue Clark George Race Ken Kolmodin Tom Pitt Jeanne Bachus Kristi Bourgard Lori Duff Marie Ames Rebecca Williams Scott Stephen
March	Instructional Technology	Scott Stephen Helen Lewis
	Delta Tau Delta	Tom Pitt
April	Institutional Advancement	Jennifer Enzer
	History Department	Alison Yarger
May	Advancement Affairs	Stacy Rothrock Sue Burns Yvonne Spence Jim Whitehouse
	Student Affairs	Sue Klepper
	Gerstacker Institute	Marty Robinson

Completed Records Management Surveys  

For a blank copy of the Survey, click here.

Completed Records Retention Schedules  

• Attempt to reconnect with units now in Ferguson that did not participate in the Records program previous to the move, in order to assign a liaison, survey their holdings, and create records schedules to assist in future office management and transfers to the Archives.

• With the assistance of student workers, begin to process the administrative materials already transferred to the Archives, in order to provide better access to those materials for the departments of origin.

• Begin the Records program with academic departments, some having already contacted the Archives with related questions.

• Locate resources to provide additional storage space to properly house materials transferred to the Archives through the work of the Records Management Program.

• Locate resources to improve environmental conditions in the current Archives space to more safely house audiovisual materials and aged historical documents.