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Missing
Materials
Policy &
Procedure
When material is reported
missing by a patron or staff member, a hold will be placed on it by the
Circulation Services Coordinator (CSC), and the status of the material will be
changed to “Missing” in the library online catalog. If the material is
found at a later date, the hold will be cancelled and the status changed back to
"Available" by the CSC.
The material will be
searched for up to three times before being declared lost, the last search to be
performed by the CSC. If the material is not found and is needed immediately
by a patron, it may be requested via
Interlibrary Loan or
MeLCat. A request to
replace the missing material will be given to the Acquisitions Coordinator by the CSC.
Out of Print
Material:
If the material is
out of print or otherwise difficult or impossible to obtain, the
Acquisitions Coordinator will notify the CSC so she in turn can notify the
patron (if still on hold). The Acquisitions Coordinator will notify the
Cataloging department if the missing out-of-print material can not be
obtained. The Cataloging Coordinator will withdraw the material from the
library catalog.
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The CSC performs periodic
inventories of various collections (e.g. reference, oversize,
audio/visual materials) and occasionally items are found to be missing. These
items will be searched for a minimum of three times before being declared
“Missing,” and again, the last search will be performed by the CSC. A list of
these missing materials will be turned into the appropriate library liaison once
a year.
The library liaison will
determine (perhaps in conjunction with the appropriate faculty members) whether
the material should be replaced by the library, or withdrawn from the library
catalog. The library liaison will notify the Acquisitions Coordinator of the
materials that should be re-ordered, and the Cataloging Coordinator of the
materials that should be withdrawn. If the Acquisitions Coordinator is unable
to re-order the materials, the Cataloguing department will be given that
information so that the material can be withdrawn from the library’s holdings.
Last modified: 07/11/06
mg
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