Albion College Department of Facilities Operations

Authorization Procedures

In an effort to make the process of staff and students obtaining access into doors with keycard locks, the e-mail address authorizations@albion.edu has been created. Requests to allow access into buildings and rooms and questions or problems with these locks should be to this address. The account is monitored by both Facilities and Campus Safety staff, so that the necessary encoding and programming may be completed as efficiently as possible.

STUDENT PROCEDURE:

The following is the procedure to be utilized by faculty and staff for authorizing students to have card key access to buildings and rooms after hours:

1)Faculty/staff member e-mails request to authorizations@albion.edu authorizing student access after hours. A signed copy of the request must also be sent to Campus Safety.

2)The authorization must include: name and student number for each student, room/office numbers into which student has access, and duration of authorization. Unless otherwise specified, authorization will expire at the end of the current semester.

3)Campus Safety and Facilities staff will complete the necessary data entries for each authorization, normally within five business days. Due to the volume of requests, this may take longer at the beginning of the semester.

4)The requesting faculty or staff member will be sent an e-mail confirmation when the work has been completed.

PROCEDURE FOR STAFF TO OBTAIN ACCESS INTO AREAS WITH KEY CARD LOCKS:

Only Vice-Presidents or Department Heads may authorize staff members to have access to areas with key card locks. An e-mail detailing the name of the staff member needing access and the buildings and room numbers for which the particular staff member is to have access should be sent to authorizations@albion.edu . The request will then be handled as above.

Albion College ◦ Albion, Michigan ◦ 517/629-1000