Student Organization - Travel Policy
All organizations
planning off-campus trips over 100 miles away are required to provide the
following information listed below to the Campus Safety Office before
leaving campus:
-
A detailed
travel itinerary.
-
Travel roster
with emergency contacts.
-
Signed
activity statement of responsibility and release form for each
person traveling.
All individual
participants must travel with proof of personal health insurance.
At least one
person on the trip must have a cell phone available in the event of an
emergency. Upon return we ask that you call Campus Safety to let them
know you have arrived back to campus safely.
It is recommended that a Albion College faculty or staff member attend
trips of this nature.
Note: Non-College sanctioned trips for extra-curricular
activities should be planned on weekends instead of class days.
Students traveling with groups and organizations that schedule trips
while classes are in session are not automatically excused from classes.
Each
student on a trip may
request prior approval from his/her faculty member to be excused from
class and to be allowed to make up any missed assignments or work.
This approval may or may not be granted.
International
Travel
The Student Affairs staff member, office,
or student organization advisor must check with the U.S. Department of
State Travel Advisory prior to organizing or scheduling student group
international travel. If travel is restricted by the State Department,
the Student Affairs staff member, office, or student organization
advisor must check other appropriate country travel advisories, check
"on-the-ground" contacts, and then consult with the Vice President for
Student Affairs for approval. Approval is subject to cancellation at a
later date if travel is deemed inadvisable.
Albion students traveling outside of the United
States are provided with additional insurance at no
additional cost. However, student(s) and/or student groups should
pick up international insurance information from the Business Office to
carry with them during the trip. The Business Office is located on the
2nd Floor of the Ferguson Building.
Download Travel Forms
Any questions regarding travel policies should be
directed to the
Office of
Campus Programs and Organizations at 517/629-0433.
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