Award Recipients

Policies and Forms (2)

Policies

The Statement of Relationship is the fundamental guiding document used in working with our fraternities and sororities. The purpose of the Statement of Relationship is to define the expectations that exist between the College and the social Greek-letter chapters affiliated with the College. The Statement of Relationship serves as a working document from which to update the understanding of this important relationship. Included in this document is an Appendix which outlines those policies related to the College and its social Greek-letter chapters.

 Statement of Relationship

Forms

Grade Release Forms:

PNM Grade Release Form
Active Member Grade Release

Fraternity Housing Forms:

Fraternity Exterior Door Form
Fraternity Board Transfer Form

Event Planning Forms:

On Campus Registration

Off Campus Registration
Travel Forms

Budget Forms

Greek Budget Request Packet
Check Request
Mileage Check Request
Line Item Change Request
Request for Variance
SAF Guidelines

Student Government

Interfraternity Council

Interfraternity Council is the governing body for the fraternity community. IFC promotes only the highest standards and interests concerning the fraternity community. IFC consistently educates the fraternities about the problems that face us today. IFC constantly promotes accomplishments in scholarship, community involvement, and other acts of achievement. Lastly, IFC tries to reach the highest level of standards possible. IFC consists of six executive board members, a chapter representative and the five chapter presidents.

International House Council

I-House Council, the governing  and programming body for the living community for students studying Modern Languages and comprises elected officers, Native Speakers, Language Liaisons and Resident Advisors. Bi-weekly House activities are planned in an effort to enhance community among the individual Language Houses to promote awareness of world cultures. Examples of I-House programs include guest speakers, supporting French, German, Spanish and International Dinners and Latin Dancing.

Panhellenic Council

Panhellenic Council consists of two representatives from each of the six sororities on campus. It provides a sounding board where the thoughts and concerns of the individual chapters and women can be expressed. The Panhellenic Council also provides the basis for the promotion of service, scholarship, and leadership, as well as better relations with faculty, staff, non-Greek students, and the Albion community.

Student Senate

Student Senate is the primary student governance organization at Albion College. Our essential philosophy, as defined in our constitution, is "promotion of the welfare, protection of the rights, and representation of the opinions of the students of Albion College in a way consistent with basic principles of republican government and liberal arts education."

Student Senate receives and distributes the student activity fee for all student organizations including Union Board, Sports Clubs, and Student Volunteer Bureau. We also created and operate the Book Co-op. We have a direct voice in both the tenure of faculty and the new Student Center. In addition, each Senator works individually on projects or campus issues of specific interest. We meet every Monday at 9:00 in Gerstacker Commons in the Kellogg Center.

Resources and Forms

Chapter Forms:

  • Active Member Grade Release Form (pdf)
  • Fraternity Housing Forms:
  • Fraternity Board Transfer Form (pdf)
  • Fraternity House Exterior Door Form (pdf)
  • House Improvement Form (pdf)
  • Recruitment Forms:
  • College Panhellenic Violation Report Form (pdf)
  • IFC Bid Acceptance and Fraternity Board Transfer Form (pdf)
  • Panhellenic COB Acceptance Binding Agreement (pdf)
  • Panhellenic Formal Recruitment PNM Excuse Form (pdf)
  • Potential New Member Grade Release Form (pdf)

Social Event Forms:

  • Fraternity On Campus Event Registration Form (pdf)
  • Greek Off Campus Event Registration Form and Third Party Vendor Checklist (pdf)
  • Travel Policy and Forms

Liberal Arts at Play

Giving YOU the Opportunity to Program for YOUR Campus

PURPOSE
The primary purpose of Liberal Arts at Play (LAAP) is to enhance student social life and well being at Albion College by providing supplemental financial support to programs (activities/special events) that offer fun, creative and innovative opportunities for students.

ELIGIBILITY
LAAP programming grants are available to student groups officially registered at Albion College as well as organized groups of students interested in planning social programs.

EVALUATION CRITERIA

  • Primary focus of the program is to enhance the social life and well being for Albion College students.
  • Program is open to all Albion College students.
  • Preference for programs that take place on campus.
  • Programs are non-alcoholic in nature.
  • Quality of application (clear, detailed, well-written).
  • Evidence of sound financial planning and a realistic marketing plan.
  • Preference given to groups and organizations that collaborate on the program.
  • Project is carefully thought out and well planned.

GUIDELINES

  • Creativity and innovation must be shown through bringing new types of programming to Albion’s campus.
  • Grants will be awarded only to programs to which all persons have equal access without regard to race, color, national origin, religion, sex, age, disability, or sexual orientation.
  • Applications must be submitted at least 12 days prior to your event in accordance with the application due dates. No funding will be given to activities held prior to review of application.
  • A reasonable and realistic budgeting process must be in place for the program.
  • All groups must have a faculty/staff program advisor.
  • In general, grant awards will not support full funding of any program. Applicants must demonstrate efforts to secure funding beyond this grant program. Exceptions can be made to this on a case-by-case basis.
  • LAAP does not fund programs in which there is an intent to make a profit (i.e., charging excess admission fees).
  • LAAP does not fund programs in which money is donated to charitable causes or individual organizations (i.e., fundraisers, sorority philanthropy, etc.).
  • Funded programs must acknowledge Liberal Arts at Play (LAAP) in all advertising and publications for the program.

APPLICATION DUE DATES

Spring Semester
Monday, January 25, 2010
Monday, February 8, 2010
Monday, February 22, 2010
Wednesday, March 17, 2010
Monday, March 29, 2010
Monday, April 12, 2010

Applicants may be required to meet with the Liberal Arts at Play Coordinator prior to review of application by selection committee. Notification of funding approval will be within one week of the closest application deadline. Applications must be turned in to the Campus Programs and Organizations office by 5:00pm on the application deadline.

Download Application Form (pdf)
Download Application Form (word)

Applications and any questions may be directed to:
Liberal Arts at Play Coordinator
Campus Programs and Organizations Office
#4680 Kellogg Center
Phone: ext. 0433

Recommendation Form

A student has selected you as a reference in support of an application for the Project 250 Award. These awards are made possible by Project 250, a student program that raised more than $250,000 in endowed funds during the 1971 academic year in honor of former Albion President Bernard T. Lomas. The $2,000 annual awards are available to Albion College students who will be sophomores, juniors or seniors during the next academic year.

Purpose
The purpose of the Project 250 Award is to encourage students to contribute to significant improvements of self, campus, and community, both in and out of the classroom. Award recipients will be determined:

  • Based on the applicant’s broad range of activities and how these activities contribute to self, campus and community without regard to financial need;
  • On the basis of the applicant’s leadership contributions as measured by the quality of the applicant’s involvement with activities and organizations; and
  • On the contribution to the applicant’s personal goals in higher education.

The reference will only be seen by the Project 250 Selection Committee. Therefore, it is not considered part of the student’s official College record and will be held in confidence.

Please use the form below to complete the recommendation for the student who has forwarded you this web address. The statement will be used by the Project 250 Selection Committee to gain insight into the candidate’s scholarship and leadership relating to the campus and the surrounding communities. Comments regarding the candidate’s unique or special contribution as measured by the quality of involvement in activities and organizations that have improved or eventually will improve the College community will be especially helpful in the selection process. A few sentences or paragraph is sufficient. A long, formal letter of recommendation is not needed.

References are due Wednesday - March 3, 2010 at 5:00 PM. If there is a circumstance that prevents you from completing the reference by this date, please contact the P250 coordinator in the Office of Campus Programs and Organizations and let her know when to expect the reference. You may E-mail this notice to .

In order to process recommendations more quickly, fields marked with an asterisk (*) are required.

What's Up Newsletter

Welcome!

Summer Greetings from Albion College.  The 2010 edition of the Summer What's Up Newsletter is ready for your review.  Please browse the newsletter for Summer updates and helpful information as you prepare to move to campus to begin the Fall 2010 academic semester. 


 

Guidelines for Writing a Constitution

Guidelines for Writing a Constitution
The constitution of an organization contains the fundamental principles that govern its operation. At minimum, the constitution for an organization should include the organization’s purpose, membership & leadership selection process, and the provision for at least one faculty or administration advisor. Some organizations also create by-laws to outline specific rules of governance by which the group is to function.

The constitution should be written in a language that is easy to interpret by all members of the organization and should be consistent with the needs of the group. If writing by-laws, make sure that they are carefully formulated, clearly worded, and contain a process by which they can be easily amended.

The following outline should be of great help when preparing a constitution and, if needed, by-laws.

ConstitutionArticle I
Name of organization and any affiliations.

Article II
Purpose of the organization. Organizations should take care to include a complete statement of purpose. Programs sponsored by the organization will be expected to be consistent with the organization’s stated objective.

Article III
Membership (qualifications, types). Voting membership should be defined as limited to currently enrolled Albion College students. No student organization which categorically denies membership because of sexual orientation, race, color, national origin, religion, sex, age, or disability will be registered. (Exemption: social fraternities and sororities are exempt by law from the discrimination based gender requirement.)

Article IV
Officers (titles of officers, terms of office, how officers are selected, and duties). Organizations should have necessary officers to conduct their activities. Be cautious not to create unnecessary officers.

Article V
Meetings (regular, special, quorum). It is best to establish only the minimum number required and the approximate time of year in order to avoid creating requirements impossible tofulfill. Additional meetings can always be held. The quorum necessary to conduct official business should be defined.

Article VI
Advisor (term of service/selection). Each organization must have an advisor from the College faculty or administration/professional staff.

Article VII
Standing committees (if needed). List names and general duties of standing committees.

Article VIII
Executive Board (if needed). Provide for such a board, how it is selected, and its responsibilities.

Article IX
Parliamentary authority. The usual statement reads: “The rules contained in Roberts’ Rules of Order revised shall govern this organization in all cases to which they are applicable unless they are inconsistent with the constitution, by-laws and special rules of the organization.

Article X
Method of amending constitution (methods of proposal, notice, voting requirements. Generally, proposed amendments are not acted upon immediately and require a majority of 2/3 or 3/4 of those voting or of total membership to be adopted.

By-Laws
An organization need not have by-laws separate from the constitution. Items covered in by-laws by the organization might be covered in the constitution of the organization. On the other hand, by-laws are sometimes desirable since by-laws usually contain more details and are more easily amended than the constitution. They are, however, more permanent than passing a motion at a meeting.

By-laws cannot run contrary to the constitution. Possible topics for by-laws include:

  • Membership (selection requirements, resignation, replacement,dropping members)
  • Dues (amount and collection procedures, special fees, when payable)
  • Duties of officers (power, responsibilities, rules for election, procedures for filling un-expired terms, removal from office)
  • Election rules and procedures
  • Duties of advisor
  • Executive Board (composition, powers)
  • Committees (standing, special, formation, chairpersons, meetings, function)
  • Order of business and rules about conducting business
  • Amendment (means of proposals, notice required, voting requirements)

Albion College Statement of Non-Discrimination
Albion College is committed to a policy of equal opportunity and non-discrimination on the basis of sexual orientation and of race, color, national origin, religion, sex, age or disability, as protected by law, in all educational programs and activities, admission of students, and conditions of employment.

Organizational & Personal Liability
Advisors and organizational officers occasionally express concern about personal liability for organization related activities. There are few hard and fast rules concerning liability, but the following may be helpful as a general guideline.

Organization members, officers and advisors are subject to the same criminal statutes that govern behavior generally in society. Violation of these laws may result in criminal liability.

Organizational officers, members, and advisors may be civilly liable for harm resulting from either dangerous organizational activities or those that create an unreasonable risk of injury. All persons involved in organizations are advised to plan activities carefully, comply with all laws (including those related to the sale or consumption of alcohol and the use of vehicles and other equipment) and to neither endorse nor participate in activities that could result in injury to participants, bystanders, or property. Participants safety is the number one concern when planning activities.

Organization officers and advisors may to some degree limit their liability and protect themselves by the use of “Waiver of Liability” statements signed by activity participants. (forms are available in CPO)

Additional information is available in the student handbook and the Office of Campus Programs and Organizations.

Conflict of Interest
If you are the treasurer of a group that reports to a second organization/group that oversees the financial operations of the initial group, you may not simultaneously hold the position of President, Treasurer, or Chief Financial Officer in the second monitoring group.

What NOT to Do
Okay, so you have recruited some new members into your organization, now the task is to make them want to stay. Having new members do meaningless, and sometimes humiliating stunts or projects does nothing to build the ties of friendship and commitment. Acts such as these are considered hazing and can lead to a lot of trouble for your organization. Albion College explicitly prohibits hazing of any form and outlines specific guidelines about hazing in the student handbook.

Overnight Travel Policy
All organizations planning overnight off-campus trips are required to provide the information listed below to the Campus Safety Office before leaving campus.

  1. A detailed travel itinerary.
  2. Travel roster with emergency contacts.
  3. Signed activity statement of responsibility and release form for each person traveling.

The necessary forms are available in the Office of Campus Programs and Organizations and here.

All individual participants must travel with proof of personal health insurance.

At least one person on the trip must have a cell phone available in the event of an emergency.

Note: Non-College sanctioned trips for extra-curricular activities should be planned on weekends instead of class days. Students traveling with groups in organizations that schedule trips while classes are in session are not automatically excused from classes. Each student on a trip may request prior approval from his/her faculty members to be excused from class and to be allowed to make up any missed assignments or work. This approval may or may not be granted.

International Travel
The Student Affairs staff member, office, or student organization advisor must check with the U.S. Department of State Travel Advisory prior to organizing or scheduling student group international travel. If travel is restricted by the State Department, the Student Affairs staff member, office, or student organization advisor must check other appropriate country travel advisories, check "on-the-ground" contacts, and then consult with the vice president for student affairs for approval. Approval is subject to cancellation at a later date if travel is deemed inadvisable.

All Albion students traveling outside of the United States on an overnight trip must purchase Study Abroad Medical Insurance through Albion College. To purchase this insurance, contact the Business Office.

Negotiating Contracts
A contract in its simplest form is a promise. The legal requirements of a valid contract include the offer, the acceptance, and the money or mutual promises between the parties.

Recognized student organizations are encouraged to use contracts when purchasing goods and services. A contract is a legally binding document, therefore, you should use extreme care in negotiating. Always review carefully the entire written document prior to signing to ensure that the terms are what you agreed upon. Until a contract is signed, all items remain negotiable. The contract should be in the organization’s name and a signature should be required from a representative of the organization. As a general rule, student organizations are not authorized to enter contracts in the name of or on behalf of Albion College; it’s faculty, staff, or employees. Exceptions to that rule exist for organizations that receive direct advisement from the Campus Programs and Organizations office (i.e. Union Board, IFC, SVB) and some Liberal Arts at Play Programs. If you are unsure if your organization is included in this category, contact the Campus Programs and Organizations Office. Regardless, members of the Campus Programs and Organizations staff are available to help provide advice and assistance to all registered student groups. Contracts entered into in the name of Albion College and that also involve excessively large financial commitments may require the signature of the Vice President for Finance and Management.

Contracts should be utilized for:

  • Speakers, entertainment and movies.
  • Purchase of goods and services.
  • Exchange of services for goods (i.e., advertising by organization in exchange for a prize to give away).
  • Purchases for resale (i.e., buying plants to sell during a campus plant sale).

A basic contract should include:

  • Names of both parties involved.
  • Place where contract is made (usually Albion).
  • Specific statement of agreements of both parties involved.
  • Agreed upon exchange or consideration (usually the purchase price) and when payable.
  • Statement indicating what will happen should either party fail to do as agreed.
  • Statement explaining how the contract may be modified or cancelled.
  • Signature of both parties and date.

Contracts do not have to be notarized to be valid.

Non-legal assistance in creating contracts, or in reviewing contacts which your organization is asked to sign, may be obtained in the Office of Campus Programs and Organizations.

Organizational Leadership

Some of the most valuable learning, which takes place during your Albion College career, will result from your participation in a student organization. Your formal classroom learning will be enhanced as you further explore and test your newly acquired knowledge and expertise in an organizational setting.

Effective leadership is crucial for the success of all student organizations at Albion College. Leadership is most commonly described as a process of influencing the behavior or activity of another person towards the accomplishment of a goal. In student organizations, leaders influence the activities of members toward the attainment of organizational goals. The best Albion College student organizations are those that aim to increase the leadership potential of all their members, not just those holding leadership positions. These groups ensure a strong legacy of leadership that stretches beyond the tenure of current members.

Leadership is a Process

The most successful organizations view leadership as a process that simultaneously evolves as a time consuming, challenging, sometimes stressful, and tremendously rewarding endeavor. It is a process that acknowledges experiential learning as a way to bolster the knowledge and expertise of the group. In other words, learning takes place by “doing” rather than by always relying on someone else “doing” something for the group.

Effective leadership is not always a person who is “in charge.” Leadership in an organization may come from within the group rather than in front of the group. Effective leaders are group members who are willing to do their best at all times. They recognize the importance of being positive role models, demonstrating appropriate behaviors and working styles. They are aware that people will as easily learn the wrong way of doing something as the right. Effective leadership involves taking the time to help every group member learn about and reach his or her leadership potential.

Leaders are always willing to listen, both sensitively and critically. They listen to their peers and to trusted advisors. Listening is one way of determining if all other members of the organization are included in activities. Listening is a critical tool for making the group better.

Characteristics

Student leaders identify a variety of personal characteristics necessary for effective leadership. Among them are: Intelligence, Dependability, Belief in Self, Flexibility, Enthusiasm, Insight, Sense of Humor, Confidence, Positive Attitude, Appreciation for Differences.

Few, if any, people possess all of these characteristics at any one point in their lives, but most leaders are aware of the advantages of developing a positive personal style. Your group members, advisor, family and friends, as well as the staff in CPO can help you assess your strengths in these areas.

Styles & Skills

Leaders must develop an effective style. Style is the manner in which the leader uses personal skills and qualities in influencing relationships and goal related activities or tasks in a group. In traditional approaches to leadership, leaders are classified as having one of three styles:

  • Autocratic - the leader controls decision-making, is highly directive, and emphasizes the tasks to be accomplished.
  • Democratic - the leader shares decision making with the members, delegates when appropriate, and emphasizes both task and the human relations in the group
  • Laissez Faire - the leader exercises little (if any) control, provides minimal direction, and allows tasks and relations to work out as they may.

There are advantages and disadvantages to each of these styles. Experienced leaders know that there is no one best style. Leaders of student organizations often find that having a mix of styles allows them to be effective in various situations. This is accomplished by matching the leader’s level of directiveness and control over the task to be done with the members’ experience and expertise in completing that task and by matching the leader’s level of emotional support with the members’ willingness and motivation for completing the task. Thus, the leader may need to assume different leadership styles with various individuals or subgroups of the organization working on different projects.

For example, if the chairperson of a project really doesn’t know how to get started and is not very motivated to initiate the project, the organization president may find that being highly directive initially and focusing on the job to be done will be most effective. As the chairperson learns the specifics of how to do the job the leader will need to alter the leadership style and be less directive while increasing emphasis on emotional support. At the same time the president is initially using an autocratic style with the chairperson of this project, he or she may have a chairperson of another committee that is highly motivated and has been successful in the past. If the leader is directive with this person, they will probably resent the leader’s control and apparent lack of trust. The leader in this situation would be advised to back off and allow the chairperson to act with minimal direction and interference.

Effective leaders are constantly attempting to enhance the strengths and complement the weaknesses of those members with whom they are working.

Leadership of student organizations is a “people business” and the qualities you develop, skills you learn, and styles you adopt as a student leader will form a foundation for future leadership positions.

Delegation

Delegating responsibility (the art of spreading the work around) is an indispensable concept that must be grasped by any leader who expects to be successful. Delegation serves a number of purposes that include: allows more people to be actively involved, distributes the work load, and can help the unit run more smoothly.

Many leaders have difficulty delegating responsibility, as often they would prefer to do the job themselves to make sure the job is done correctly. While this method is often more expedient, it can also breed apathy among non-involved members. Sometimes leaders make the mistake of delegating only for themselves. Naturally this can give members the feeling of being used, rather than being important. Following are some simple guidelines in determining when to delegate.

Delegate:

  1. Tasks that match the skills of members of the group.

Don’t delegate:

  1. Things that are usually your specified responsibilities, except in emergencies.
  2. Something you yourself would not be willing to do.
  3. A task to someone who may not possess the skills necessary to complete.

P-250 Recommendation Form

It is your responsibility to ask two individuals to submit a personal recommendation on your behalf. If the individual agrees to provide a recommendation, please refer them to the P250 Recommendation form provided below. Recommendation deadline is Wednesday, March 8, 2017 at 5:00 p.m. If a person is not able to submit a recommendation by this deadline they may still provide a recommendation statement after this date.

  1. Student's First Name
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  2. Student's Last Name
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  3. Your First Name
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  4. Your Last Name
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  5. Email Address(*Required)
    Please enter an email address.
  6. Relationship to Student
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  7. Recommendation

    Thank you for taking the time to submit a recommendation for a P250 Scholarship Applicant. The Selection Committee understands providing a recommendation takes valuable time. While you may provide as much detail as you would like, the Selection Committee appreciates recommendations that are concise and provide support to the candidate's application. Most helpful is providing additional insight into the candidate's co-curricular involvement and contributions to the College, the City and other communities, which is the basis for the P250 Scholarship award.

  8. Please select the statement that best reflects your opinion of the student:(*Required)



    Please select one.
  9. Your Recommendation Comments(*Required)
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  10.   

Clubs and Recreational Sports

Ski & Snowboard Club is an option at Albion CollegeLike sports? Join the club. Plenty to choose from.

Canoe Club

The Canoe Club has taken two trips a year since 1997, and we’re open to anyone with an interest—no skills required. (But be ready for an adventure.) In the fall, we head to North Carolina to compete in a triathlon. Yep, that’s a five-kilometer run, a one-mile swim, and a ten-mile canoe. And in the spring, we usually go whitewater rafting. We also volunteer regularly to clean up the banks of the Kalamazoo River throughout the city of Albion.

Albion College Cheerleaders

We promote school spirit, performing at varsity games and generally encouraging good sportsmanship on campus. The Albion College Cheer Team (ACC) is a club sport organization open to both men and women who want to support varsity athletic teams at Albion (and have a great time).

Equestrian Club

Interested in horses? Then you're in. The Albion College Equestrian Club is an organization open to the entire campus community, so you don't have to own a horse or even ride. Our group has two facets: a recreational club for members who don't wish to compete at the intercollegiate level, and three equestrian teams that compete in hunt seat, western, and dressage. One of the functions of the Club is to help fund the western and dressage teams, which are both considered club sports.

Frisbee and Disc Golf Club

Play, compete, and learn Frisbee and other disc sports. We’re a recreational club, and we welcome new members. You can compete if you like—competitions may include Ultimate Frisbee games or disc golf matches.

Hockey Club

Want to play against other local clubs, colleges, and universities? Hockey Club is where it happens. We’re a group of Albion College students who come together for love of the sport, and we regularly compete.

Karate Club

Martial arts. Self-defense training. And sexual assault resistance training. We cover all these things. We also provide competition-based training, and our members can go on to compete in martial arts tournaments. Visit our website

Intramural, Recreational, and Club Sports

Looking for intramural instead of rec sports? Albion has a wide range—everything from basketball to dodgeball to canoeing to Ultimate Frisbee. Find intramural sports here.

Ski & Snowboard Club

We’re focused on making skiing and snowboarding affordable. We also have a great time together on the slopes. Visit our website

Water Polo Club

We’re a coed club with a focus on teaching you the sport. Some teams train for competition through tournaments and games, and everyone has a great time in the water.

Test Page

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Greek Policies

Click to download the latest copy of the Statement of Relationship (pdf).

The purpose of this Statement of Relationship is to define the expectations that exist between the College and the Greek-letter chapters affiliated with the College. The Statement of Relationship serves as a working document from which to update the understanding of this important relationship. Included in this document is an Appendix which outlines those policies related to the College and its Greek-letter chapters.

Group Start-up and Recognition

Gaining Recognition

Interested in forming a new organization at Albion College? To exist as a club or organization at Albion, every student organization must first go through a formal recognition process. The recognition process involves three easy steps…

  1. Register with the CPO office by submitting a current organization registration card, membership roster, constitution, and by-laws. This allows the group to enter a probationary period during which they are considered an “Interest Group” and are able to solicit membership and have introductory meetings.
  2. Petition for a recommendation of recognition from Student Senate. This involves a presentation of the group’s constitution and a question-and-answer period with the full Senate. (A recommendation from Student Senate is necessary for the official recognition and authorization of the new organization.)
  3. Formal recognition by the Vice President for Student Affairs and Dean of Students.

Note: The recognition and activity of organizations are subject to periodic reviews by the CPO office and Student Senate.

Registration

Once recognized, all student organizations must register each fall (and when new officers are elected) with the Office of Campus Programs and Organizations. An organization is considered registered after completing the following

  1. All organizations must fill out a registration card and agree to a policy of non-discrimination on the basis of any characteristic protected by law.
  2. Membership rosters must be completed at the beginning of each semester and submitted to CPO for student activities data collection.
  3. Each group must submit an up-to-date constitution and by-laws every two years stating the purpose of the group, requirements for membership and method of officer selection.

Registration materials are available in the CPO office.

There are a lot of great reasons to be a registered organization at Albion College such as …

  • Free PR- See your organization’s name highlighted across campus and in the infamous publication “Getting Connected”.
  • Because it really is about “Who” you know - Recruitment is a lot easier when you have staff referring students to your organization.
  • $$$ Who wants it? - Become eligible to receive funds from Student Activities Fees.
  • Make your mark! - We keep records of all registered organizations and members.
  • You’ve got mail -A mailbox for your organization located at CPO.
  • Cyber Connections- lets get linked. Got an organization website? All organizations are eligible to receive free web space.
  • You’re Invited -To exclusive campus events, programs and other cool stuff.
  • Cool cars and exciting adventures -Eligible to apply to use college vans for organization trips.
  • Use of the College name.

Goodies Galore

The following is a list of several services offered to all registered student organizations.

Advising

Looking for some new ideas? Feeling like your organization is in a rut? The CPO staff is available to help your organization reach its full potential. Whether you are in need of support on a project or consultation about organizational membership, the staff can provide assistance.

Service Opportunities

Helping others always feels so good. If your student organization is lacking commitment and teamwork, consider involving them in a service project. Service projects can help build a group’s confidence and to develop interconnectedness with the community. Each semester student groups at Albion participate in a wide variety of service projects within the campus and the greater Albion community. If interested in service, contact Reverend Daniel McQuown, Community Service Coordinator, at extension 0492. He will be more than willing to work with your group to find a service project that will benefit your organization and assist in developing a proper method for processing the experience.

Lots O’ Learnin’

Want to learn some new tricks of the trade? CPO maintains a leadership resource library with books, activities, exercises, and other fun stuff. Thinking about planning a retreat? Take the guesswork out of it and come look through the many resources that are on file. Information is available to anyone looking to develop or improve a student organization.

Cruisin’ in Style

Well, we are plum out of BMWs and Lincolns, but how about a nice Chevy Van? That’s right, college vans can be reserved by organizations for group outings at a bargain price of 55 cents per mile. There is just one minor stipulation, all drivers must be college-approved. Instructions for gaining approval are located on the Department of Campus Safety website. Just make sure that you plan ahead because the approval process takes approximately 3 weeks for Michigan drivers and even longer for out of state drivers. Last, if everyone in your group seems to have a colorful driving record and approval is out of the question, visit the CPO office to review a current list of all approved drivers at the college.

Techno Savy

You like computers? We have computers. If you are in need of using a computer to work on a flyer or a color scanner to scan in a picture of a speaker that you are bringing to campus, CPO has the equipment for you. All student groups are welcome to use the computers as long as usage is restricted to work on student organization projects. (i.e., finals projects don’t count)

And just when you thought it does not get any better than this…we have web space. That is right, if your organization does not have a web site, we can work with you to get space on the Albion server and then once created, the CPO office will link up to your organization’s site. What a cool way to advertise your organization. Isn’t technology grand?

Making Copies

Need to produce copies of a meeting agenda in a short period of time? A copy machine is available in CPO for organization use. The cost is only 5 cents per copy and don’t worry about having exact change because all groups may open a charge account. Groups are billed each month for copies made in CPO and are expected to make prompt payments. If you snooze on paying a bill, your group will automatically lose all copy privileges.

Last, if you are interested in making large quantity copies (i.e., more than 100), we encourage you to use Office Max IMPRESS.

Mass Duplication

Sometimes more is better. If you are looking for a cheap place to make several copies of those great flyers you just made advertising your organization or the table tents that will grab everyone’s attention, Office Max IMPRESS is definitely the place for you, we have a contract with Office Max to provide digital printing services. Please click here for more info: Albion College and IMPRESS

Distribution

Listed below are the approximate numbers of copies to make for campus distributions:

  • All Students-2000
  • Faculty and Administrative Staff-250
  • All faculty and All Staff-450
  • Departments-90
  • Kellogg Center Tables-50
  • Organization Boxes-123
  • Residential Life Bulletin Boards 80

You’ve Got Mail

Yes, the rumor is true, each registered student organization has a mailbox located in the CPO Office. Many important flyers (such as funding deadlines) are placed in these boxes. There are no prizes given for the organization that collects the most mail, so make sure that you check your mailbox frequently as boxes tend to fill up within a very short period of time.  Groups may have organizational mail and packages sent to the CPO office.  Clubs and organizations should use the following address to do so:

     Name of Albion College Student Organization Name
     Albion College
     Kellogg Center Box 4680
     Albion, MI  49068

If you are looking for a space for your organization to call home, the Kellogg Center may be just the place to lay your welcome mat. Each year organizations have the opportunity to apply for office and storage space in the KC. The process of allocating space begins around March for the following academic year. A group of cool cats, comprised of the Assistant Director for the Kellogg Center, the Director for the Campus Programs and Organizations Office, the Kellogg Center student staff, and a representative of the Student Senate meet to determine the allocation of space to student organizations that have applied.

(Hint: This means that March is always a good month to show your gratitude to members of the KC/CPO staff and candy is a good place to start.)

The group tries their best to assign space based on organization needs and of course reserves the right to take space away from groups who are not properly utilizing the allocated space. In other words, “Use it or lose it”.

Code Word “Golden”

No, we don’t have a high tech voice identity system in place to gain entry in to your student organization space, but we do have a system for key check- out that is easy enough for anyone to follow. First, keys are always available at the Kellogg Center Information Desk for check out to gain access to your organization’s space. It is the responsibility of each student organization to provide the Kellogg Center staff with a list of members that are approved to have access to your space. It is as simple as this, make the list and you get in. This won’t be the first time at Albion you need to be on a list to gain entry in to places, so best learn the system now.

Access to office and storage space is available during regular operating hours of the Kellogg Center: Monday - Friday 7:00 a.m. - 1:00 a.m., Saturday 8:00 a.m. - 1:00 a.m., Sunday 9:00 a.m. - 1:00 a.m.

Special Interest Clubs and Organizations

Anime, politics, and knitting—we’re busy people.

Albion Anime

If you’re interested in regular showings of Japanese animation ("anime") in a semi-public venue, you’re in luck. We share viewings with club members and interested visitors. Our social goal is to bring together fans of anime, but our ultimate goal is to raise public consciousness about anime and promote a broader interest. Visit our website

Brit Knits

Share your knowledge of knitting, or pick up this “knotty” habit. Our organization teaches the art of knitting and helps experienced members continue developing their skills.

College Democrats

As a political organization, we can help you get involved in campaigning for the Democratic Party, sponsoring speakers, and attending regional, state, and national political functions. As a member, you can help with voter registration drives, increasing voter turnout, and other citizenship activities, regardless of political affiliation. We also provide information to the campus regarding the party’s platform and its candidates for office.

College Republicans

We promote an awareness of political issues from a conservative point of view. Help campaign for Republican candidates, sponsor guest speakers, and participate in group discussions. Interested students can find opportunities for leadership and connections with state and local GOP officials.

Ecological Awareness Club

These are just the beginning. Our main goals are to inform and encourage ecological activism, and we regularly sponsor programs and speakers. We’re active—and we’re dedicated to raising awareness of environmental concerns within the Albion community.

Albyonne Medievalist Society

We encourage and promote the historical research and recreation of all cultures between 600 and 1600 AD. Join us for all aspects of medieval life, including armored combat techniques, costuming, music, dance, culinary arts (a period feast is held each semester), calligraphy and illumination, armoring, leather working, literature, and languages.

Peer Educators

After learning about healthy lifestyles, we pass on what we’ve learned to our peers through relevant programs that are both entertaining and educational. We also make healthy choices in our own lives—physically, mentally, emotionally, socially, and spiritually. Applications to join Peer Education can be found on our website.

Photography Club

Join us as we study the art of photography and journalism photography through peer advising and darkroom utilization. Our programs include an exhibit of members' work at the end of each semester. We also offer group portraits and event documentation through cooperation with other campus organizations.

Snow Carvers League

Help promote the art of snow sculpting through teamwork, creativity, and artistic industry—all while stimulating a public appreciation of the arts.

Student Alumni Association

Bring the past and the present together—students, faculty, alumni, friends, parents, and the Albion community. We’re here with a big welcome on Freshmen Move-in Day, and we’re very involved with Homecoming Weekend, Family Day, Little Siblings Weekend, and Graduation Festivities, among others. Fun, dynamic, and hardworking individuals (hoping to make a difference on campus) are welcome to join.

Student Farm

Our mission is to cultivate a student-operated, all-natural, sustainable (and beautiful) produce garden that’s available to students and faculty from all disciplines and community members of all ages.

Table Top Games Society

 We provide opportunities for students interested in role playing with a variety of fun table-top games.  

Application Instructions

Project P250 Scholarship Application

The Project P250 Scholarship Application is a paperless application. Please click the application link below to open the application in a google form. Please carefully check that you have completed all of the text boxes before submitting.

Since this is a google form, this is not the best platform to draft, edit and proof essays. You may wish to craft your essays in a word document, spell check and then copy/paste final answers into the google form to ensure a quality final product.

Applications are due no later than 5:00 p.m. on Wednesday, March 8, 2017. Please note this is the Wednesday of Spring Break so you should plan accordingly to apply in a manner that meets your schedule.

P250 Application form

Grade and Social Status Release

In addition to your online application you must also submit a completed Grade and Social Status Release form and ask two individuals to submit recommendations. Application deadline is Wednesday, March 8, 2017 at 5:00 p.m.

Note: This form must be printed, signed and turned into the Campus Programs and Organizations Office located on the 3rd Floor of the Kellogg Center. Electronic, typed signatures are not acceptable for the grade release form. Grade and Social Release deadline is Wednesday, March 8, 2017 at 5:00 PM.

pdfGrade and Social Release form

P250 Recommendation

It is your responsibility to ask two individuals to submit a personal recommendation on your behalf. If the individual agrees to provide a recommendation, please refer them to the P250 Recommendation Page, link provided above. Recommendation deadline is Wednesday, March 8, 2017 at 5:00 p.m. If a person is not able to submit a recommendation by this deadline they may still provide a recommendation statement after this date.

P250 Recommendation form

If you have specific questions regarding the P-250 Scholarship, you may direct your inquiry to .

Face-To-Face Teaching Exemption

Section 110 of the 1984 Copyright Act does provide a specific exemption to the licensing of what is clearly a public performance and what is face-to-face teaching.

To qualify for the exemption, the showing must occur in a face-to-face teaching situation at a non-profit educational institution and meet all of the following six criteria:

  1. Performances and displays of audiovisual works must be made from legitimate sources, such as pre-recorded videocassettes. Copies made from illegitimate sources or broadcasts are not allowed.
  2. Performances and displays must be part of a systematic course of instruction and not for entertainment, recreation, or cultural value. The instructor should be able to show how the use of the motion picture contributes to the overall course study and syllabus. The course does not have to be a credit course, but must be one recognized by the institution and for which students must register.
  3. The instructors or pupils must give performances and displays from the same location in which it is being screened; no broadcasting from outside sources (such as closed-circuit television) is allowed.
  4. Performances and displays must be given in classrooms and other places devoted to instruction; library screening rooms, residence hall & student union lounges, rathskellers, and cafeterias do not qualify.
  5. Performances and displays must be a part of the teaching activities at a non-profit teaching institution. Businesses that conduct educational seminars and certain technical schools do not qualify.
  6. Attendance is limited to the instructors, pupils, and guest lecturers. Only students registered for the class may attend the screening. No fee specific to the screening may be charged.

 

Albion-isms

The Stack regularly features performances and events.Here are some words and phrases that are unique to Albion.

pdfDownload the booklet

"A" Field

Short for Alumni Field, the site of the football stadium, baseball field, softball field, soccer fields, and outdoor tennis courts.

ACIS

Albion College Information System. This is the way to access your student account information online—including your grades, transcripts, and class registration.

Albionian

Our yearbook. The Albionian is produced by a crew of students each year and distributed over the summer.

The Alley

The local bowling alley, called University Lanes, located just off of the 124 highway exit at 16653 E Michigan Avenue.

Baldy

Baldwin Hall, where the cafeteria is located.

The Big Read

A month-long community reading initiative in October that is meant to bring diverse groups of people together and empower youth through a shared reading experience.

Black Squirrels

A unique species of squirrel found throughout the town of Albion. You can often spot black squirrels (some with blonde or orange tails) scampering around campus.

Blues at the Bohm

A concert held at the Bohm Theater in downtown Albion where a new band plays every month! After the band plays, indi-vidual musicians take the stage and host spontaneous jam sessions. Great sound, great ambiance!

Bogar

The theatre that shows first-run movies in downtown Marshall, just 15 minutes from Albion. The Bogar has two screens and shows a variety of first-run movies.  

Bohm

The theatre that shows first-run movies in downtown Albion, within walking distance to the College. The Bohm has one screen and shows first-run movies Thursday-Sunday.  Special events occur on occasion and those occur on any day of the week.  

Briton Bash

An event where all the clubs and organizations set up booths on the Quad. You can sign up for new activities, see who is involved in what, and enjoy a big Quad picnic.

Campo

A slang term for Campus Safety.

Chapel

A nondenominational, student-led Christian worship service held every Wednesday night in Wesley Chapel.

CPO

Short for Campus Programs and Organizations, the office for all campus activities and clubs. The office is located on the 3rd floor of the Kellogg Center.

Day of Woden

The last Wednesday of classes during spring semester. Dining Services moves to the Quad for a huge picnic, and you can play lots of fun games, such as the Velcro wall, laser tag, and human bowling. It's not to be missed.

What does "Day of Woden" mean? Watch the video

Drive-in Movie

Every fall, Union Board sets up a giant screen and speakers at the west end of the Quad near Kresge Gym. Bring your blankets and stretch out on the Quad to watch the show.

Eat Shop

A short-order café and grill on the second floor of the Kellogg Center. The old Eat Shop, located where the Bobbitt Visual Arts Center Annex stands today, was torn down about 30 years ago. Two benches and a table from the original Eat Shop were restored by alumni and brought to the new location.

Euphonics

A student-led musical organization whose members sing pop and jazz a cappella music.

Family Fare

The local grocery store, located a short drive from campus on Eaton Street.

Festival of the Forks

The city of Albion's big celebration in the fall. It gets its name from the Kalamazoo River's east and south branches, the site where Albion's first residents settled. At the Festival, many countries and nationalities are recognized with booths featuring food and cultural items.

Office of Intercultural Affairs (ICA)

Is the acronym for the Office of Intercultural Affairs, located on committed to social justice and parity. ICA partners with the campus and larger community to increase cultural awareness, cultivate diversi-ty, promote social justice, and create substantive intergroup partner-ships.

The Io (pronounced “yo”)

This is an abbreviation of "Io Triumphe," a yell written by the Class of 1900. Some of its phrases were taken from other college yells, some from a Greek play that had been presented on campus during that period, and others were borrowed from the poems of the Roman writer Horace. It goes like this:

Io Triumphe! Io Triumphe!
Haben Swaben Rebecca le animor
Whoop te whoop te sheller de-vere
De-boom de ral de-i de-pa-
Hooneka Henaka whack a whack
A-hob dob balde bora bolde bara
Con slomade hob dob Rah!
Al-bi-on Rah!

Io Triumphe! also is the name of the alumni magazine, as voted on by the alumni in 1936.

Watch the video

KC

The Kellogg Center, our equivalent to a student union.

KC Box

Your mailbox. Everyone has a mailbox in the KC, which you will keep the whole time you are at Albion. That way, your mailing address will stay the same all four years.

Kresge Commons

The big room in the basement of Wesley Hall—not to be confused with Kresge Gymnasium or the Science Complex's Kresge Hall.

KC Living Room

Short for the Langbo Living Room, the lounge located on the first floor of the Kellogg Center. It's a popular spot for meetings, receptions, or just hanging out. You can enjoy a warm fire in the fireplace during the winter, or show off your piano-playing skills anytime.

The Loft

Also in the Kellogg Center, on the fourth floor.

The Mae

The newest apartments on campus, officially the Mae Harrison Karro Residential Village. The Mae was erected in 2001 in memory of alumna Mae Harrison Karro of the class of '31. This popular residence houses 56 lucky seniors.

Mary Sykes Room

Located in Baldwin Hall on the 3rd floor, along with the Albion Room, Briton Room.

Norris 101

The large lecture hall located in the Norris Science Complex, immediately left of the main entrance. It is also formally known as "Towsley Auditorium."

Off-Campus Programs

Albion vernacular for the Center for International Education, the office which coordinates off-campus study opportunities both in the United States and abroad. The Center is located in Vulgamore Hall.

Pleiad

Albion College's student news source, published in electronic format and available for viewing at www.albionpleiad.com. In Greek mythology, the Pleiades were the seven daughters of Atlas, placed in heaven by Zeus. In astronomy, six of the Pleiades form a bright cluster of stars in the constellation Taurus. In 1882, Albion students named the newspaper after the seventh, "the lost Pleiad."

Quad

Most of Albion's academic buildings surround a park-like patch of earth nicknamed "the Quad," short for its official name, the Quadrangle. The Quad is the scene of pick-up Frisbee and football matches, outdoor classes on warm weather days, and graduation each May. If you'd attended Albion during the 1880s, you would have headed to the Quad to watch the football team play.

The Recorder

The local Albion newspaper, published every Thursday.

’Relli’s

An easier way to refer to Cascarelli's, a bar and restaurant downtown.

The Rock

A rock at the northeast corner of the Quad that gets painted almost daily. It was a graduation gift of the class of 1899, so just how big is the rock under all that paint?

Student Athletic Advisory Council (SAAC)

A Student-Athlete Advisory Committee is made up of student-athletes assembled to provide insight on their experience. The SAAC offers input on the rules, regulations and policies that affect student-athletes lives on NCAA member institution campuses.

The "S.E.E." (pronounced "sea")

Another lounge/study area in the Kellogg Center, located on the second floor opposite the Eat Shop.

The Stack

Short for "Gerstacker Commons," the Stack is on the second floor of the KC. The third floor overlooks this commons area, a popular place for concerts, comedians, dances, eating, and lectures. The area with the wooden floor and balcony was originally the College's chapel, before Goodrich Chapel was built.

Student Volunteer Bureau (SVB)

Student Volunteer Bureau, a "student-led organization that is responsible for supporting and supplying services to existing volunteer programs and assisting in developing new ones."

Tiers

The six floors of shelves in Stockwell where all the bound periodicals are located. Stockwell originally was designed as a "closed stack" library, meaning that the stacks (tiers) were closed to the public. In those days, you would have asked a librarian for the book you wanted, and he or she would have gone into the tiers and retrieved it for you. If you find yourself getting lost in the tiers one day, remember that they were not built for easy access by the average mortal.

“Twin”

The residence hall renamed Mitchell Towers in 2008, located behind Baldwin.

Union Board (UB)

Union Board, a "student volunteer programming council that works to provide social, recreational, educational, and entertainment programs for the student body." UB helps bring bands, comedians, and other acts to campus each semester.

WLBN

The student-run radio station. Visit their website to listen live.

Greek Calendar 2010

Welcome to the Greek Calendar 2010! Please use the information and dates provided to keep your chapter informed and more effectively plan dates for your own program planning. Check this page often and email any updates, changes, or new events to .

Spring 2010

  • January
    • 1/17
      • Panhellenic Council Retreat
        • 10:00am-9:00pm
        • Delta Gamma Lodge
    • 1/18
      • Greek Training Day
    • 1/19
      • First Day of Class
    • 1/21
      • Panhellenic Desserts
        • 7:00pm-9:00pm
        • Kellogg Center Stack
    • 1/27
      • Formal Recruitment Orientation
        • 8:00pm-9:00pm
        • Kelogg Center Stack
  • February
    • 2/5-2/7
      • Formal Recruitment (Panhellenic)
    • 2/11-2/14
      • Association of Fraternal Leadership and Values-Central Fraternal Leadership Conference
        • St. Lous, MO
    • 2/20
      • Fraternity Pledge Day
    • 2/27
      • Delta Gamma's Anchorsplash
  • March
    • 3/1
      • Panhellenic Baccalaureate
        • 8:30pm
        • The Chapel
    • 3/6-3/14
      • Spring Break
    • 3/18
      • Kappa Alpha Theta's Date-A-Theta
        • 7:00pm
        • Upper Baldwin
    • 3/27
      • Alpha Chi Omega's Mr. Briton
        • 7:00pm
        • Kellogg Center Stack
  • April
    • 4/5-4/9
      • Greek Week
    • 4/10-4/11
      • Delta Tau Delta's Softball Tournament
    • 4/16
      • Sigma Nu's Jesse's Gift Basketball Game
        • Kresge Gymnasium
    • 4/17
      • Alpha Tau Omega Volleyball Tournament
        • Sand Volleyball Court Between ATO and SN Houses
    • 4/22
      • Honors Convocatoin/Elkin Isaac Research Symposium
    • 4/24
      • Phi Mu Kickball Tournament
    • 4/29
      • Last Day of Class
    • 4/30
      • Reading Day
  • May
    • 5/1-5/5
      • Final Exams

Religious Groups and Organizations

Diverse religions and spiritual seekers find a home here.

Campus Crusade for Christ

An international and interdenominational Christian ministry that’s dedicated to turning spiritually lost students into Christ-centered laborers. Our focus is on discipleship and fellowship through many different Bible studies and a weekly main meeting. We also attend various retreats, conferences, and concerts.

Catholic Connections

We’re dedicated to spreading the Catholic teaching to our fellow classmates while growing deeper in our own faith. We give rides to Mass at St. John Church every Sunday, and have a weekly Bible study and fellowship night. Join us on retreat every semester. Help out at a fish fry at St. John during Lent, or even host Theology on Tap at Cascarelli's during spring semester. Visit our website

Albion College Hillel

Through Hillel, Jewish students on campus have a voice. A chance to improve awareness about cultural issues such as anti-Semitism. And an opportunity to observe holiday traditions with other Jewish students and faculty. We also give other members of the community the chance to learn more about the Jewish culture.

 

InterVarsity Christian Fellowship

Be a part of an interdenominational group that builds student-led collegiate fellowships. Our members are committed to evangelism, discipleship, engagement of the campus in all its diversity, and the world mission of the church. Our chapter is affiliated with the international IVCF, and we participate in a number of conferences and training events. Everyone is welcome to participate in our large group meetings, smaller Bible studies in every residence hall, regular prayer meetings, and various social events.

Muslim Student Association

Our association provides a support network for Muslims on campus, and offers programs that teach about Islam and the Islamic culture. Join us for events, such as special dinners or religious observances.

United Voices of Albion College

Standing on the foundation of Christian unity, diversity, knowledge, and leadership, UVAC exemplifies African American heritage through gospel music. Our main event, United Voices in Praise, is a concert held each year that involves students and the community. Student leaders in UVAC direct and manage rehearsals and produce the gospel concerts. Students of all backgrounds are welcome.

Wesley Fellowship

Have a real relationship with God, with others, and with the rest of the world. We operate out of a Christian framework, but we’re open to all students who want to grow spiritually, discuss ideas and concerns, and serve others. While historically United Methodist, Wesley celebrates diversity. Weekly meetings involve an activity, reflection, and discussion over dinner, along with occasional service and cultural events.

 

Service and Philanthropy

Giving of time and resources to those less fortunate or in need is a very integral part of the Greek experience. Our chapters and councils participate in various events throughout the year when they give their time to support local and national groups. Fraternities and sororities at Albion also raise money in a variety of philanthropic activities for important causes.

Some examples of major service and philanthropic events that Albion's fraternities and sororities participate and coordinate include:

  • Anchorsplash (Delta Gamma) - Service for Sight
  • Derby Days (Sigma Chi) - Children's Miracle Network
  • Mr. Briton (Alpha Chi Omega) - Sexual Assault Services of Calhoun County
  • The Sigma Nu Charity Classic - Jesse's Gift
  • Turkey Trot (Alpha Xi Delta) - Purchase books for elementary schools in the area

Statement on Public Performance from Swank

What are "Public Performances?"

Suppose you invite a few personal friends over for a dinner and a movie. You purchase or rent a copy of a movie from the local video store and view the film in your home that night. Have you violated the copyright law by illegally "publicly performing" the movie? Probably not.

But suppose you took the same videocassette and showed it at a club or bar you happen to manage. In this case you have infringed the copyright of the movie. Simply put, videocassettes obtained through a video store are not licensed for exhibition. Home video means just that viewing of a movie at home by family or a close circle of friends.

What the Law Says

The Federal Copyright Act (Title 17 of the United States Code) governs how copyrighted materials, such as movies, may be used. Neither the rental nor the purchase of a videocassette carries with it the right to show the tape outside the home.

In some instances no license is required to view a videotape, such as inside the home by family or social acquaintances and in certain narrowly defined face-to-face teaching activities.

Taverns, restaurants, private clubs, prisons, lodges, factories, summer camps, public libraries, day-care facilities, parks and recreation departments, churches and non-classroom use at schools and universities are all examples of situations where a public performance license must be obtained. This legal requirement applies regardless of whether an admission fee is charged, whether the institution or organization is commercial or non-profit, or whether a federal or state agency is involved.

Penalties for Copy Right Infringement

"Willful" infringement for commercial or financial gain is a federal crime and punishable as a misdemeanor, carrying a maximum sentence of up to one year in jail and/or a $100,000 fine. Even inadvertent infringers are subject to substantial civil damages ranging from $500 to $20,000 for each illegal showing.

How to Obtain a Public Performance License?

Obtaining a public performance license is relatively easy and usually requires no more than a phone call. Fees are determined by such factors as the number of times a particular movie is going to be shown, how large the audience will be and so forth. While fees vary, they are generally inexpensive for smaller performances. Most licensing fees are based on a particular performance or set of performances for specified films.

In other specialized markets, such as hotels and motels, many Hollywood studios may handle licensing arrangements directly.

Why is Hollywood Concerned About such Performances?

The concept of "public performances" is central to copyright and the issue of protection for "intellectual property." If a movie producer, author, computer programmer or musician does not retain ownership of his or her "work," there would be little incentive for them to continue and little chance of recouping the enormous investment in research and development, much less profits for future endeavors.

Unauthorized public performances in the U.S. are estimated to rob the movie industry of between $1.5-$2 million each year. Unfortunately, unauthorized public performances are just the tip of the iceberg. The movie studios lose more than $150 million annually due to pirated videotapes and several hundred million more dollars because of illegal satellite and cable TV receptions.

Copyright Infringers are Prosecuted

The MPAA (Motion Picture Association of America) and its member companies are dedicated to stopping film and video piracy in all its forms, including unauthorized public performances. The motion picture companies will go to court to ensure their copyrights are not violated. Lawsuits for example, have been filed against cruise ships and bus companies for unauthorized on-board exhibitions.

If you are uncertain about your responsibilities under the copyright law, contact the MPAA, firms that handle public performance licenses or the studios directly. Avoid the possibility of punitive action.

Campus Services

Residential Life
This campus office oversees Albion's residence halls. The staff of "Res Life" make room and roommate assignments for incoming students, and help students with housing issues throughout the year.

Campus Safety
The Campus Safety staff handle parking permit petitions for incoming students. They also ensure the security of residence halls, and will provide you with an escort to walk back to your hall after dark.

Dining and Hospitality Services
Dining Services keeps the student body fed in Baldwin Hall's dining room. (Hint to parents: you can also contact Dining Services to have a care package sent to your student.)

Post Office
Located in the Kellogg Center, the Post Office is the place to check your mailbox, send outgoing mail, and purchase stamps. The Post Office does not have its own Web site, but the Student Handbook has more information on their services (look under the heading "Campus Communications").

Have questions? Contact us!

P250 Award

The scholarship is awarded on the basis of student contributions in the areas of leadership and service to the campus & the greater Albion community.

These awards are made possible by Project 250, a student program that raised more than $250,000 in endowed funds during the 1971 academic year in honor of former Albion College President Bernard T. Lomas. The $2,000 annual awards are being offered to Albion College students who will be sophomores, juniors or seniors during the next academic year.

Purpose
The purpose of the Project 250 Award is to encourage students to contribute to significant improvements of self, campus, and community, both in and out of the classroom. Award recipients will be determined:

  • Based on the applicant’s broad range of activities and how these activities without regard to financial need;
  • On the basis of the applicant’s leadership contributions as measured by the quality of the applicant’s involvement with activities and organizations; and
  • On the contribution to the applicant’s personal goals in higher education.

Who may apply?
Any current student (first year, sophomore, or junior) who has been actively involved in the areas of leadership and service on or off campus may apply for the Project 250 Award. Applications are completed online by following the navigation bar to the left. Each applicant must also provide the Project 250 Award recommendation web form to three references for completion.

The application, grade and social status release, and all recommendations must be turned in at the Campus Programs & Organizations Office by Wednesday - March 3, 2010 at 5:00 P.M.

How are recipients selected?
A selection committee of faculty and staff members determines who will receive the awards. The Project 250 Award recipients will be announced at the Sleight Leadership Dessert April 13, 2010.

What are the recipient expectations?
Project 250 applicants are expected to attend the Sleight Leadership Dessert, either to support the new award winners or to accept an award.

How is the money awarded?
Persons selected as recipients of the Project 250 Award will receive a $1000 credit at registration prior to each of the successive two semesters of the following academic year.

KC Event Scheduling

Programming Assistance:
Campus Programs and Organizations is available to assist students, clubs and organizations and departments with programming related needs.  CPO can provide tips, strategies and resources that can be helpful to the program planning process. Below are some resouces related to some of the most frequent issues that are asked during the program planning process.

If your question does not fall within these topics, please feel free to contact the office directly at 517/629-0433. You may also send us an e-mail messsage using the Contact Us page located at the bottom of the site menu located on the left-hand side of this Web page.

Resources:

Room Reservations

Event Calendar

Student Media Groups

WLBN, Albion's radio stationAlbion Review

Albion Review is the literary journal of Albion College. Appearing each spring, the Review publishes short fiction, poetry, interviews, essays, photographs, and artwork. It is written by students, although faculty, alumni, community members, and distinguished visitors to campus may contribute as well.

Albionian

The Albionian is the student edited yearbook. Established in 1909, it chronicles the life and times at Albion College.

The Pleiad

The Pleiad, founded in 1883, is Albion College's weekly student newspaper. The Pleiad has three purposes: to inform the College community, train students interested in journalism, and serve as the voice of students on campus. Interested students may participate as reporters, feature and opinion columnists, sports writers, or can contribute photographs, story ideas, and letters to the editor. The following positions are hired every semester: Editor-in-Chief, managing editor, online editor, graphics editor, business and advertising manager, photographer, and circulation manager. These positions have a semester stipend.

WLBN

WLBN provides hands-on experience in all aspects of running a radio station. Student volunteers are disk jockeys, create promotional tracks and commercials, organize music selections that are played on the air, write news and sports reports, and are active in all parts of radio production. All styles of music are encompassed from classic rock to hard alternative to novelty.

 

Guidelines for Movie Viewing on Campus

TO: Campus Constituents
FROM: Tracey Howard - Director of Campus Program and Organizations
DATE: July 5, 2008
RE: Public Viewing of Film/Movies (DVD & Video Tapes)

As college departments and organizations move forward with programming initiatives, I am compelled to remind campus members about the legal and acceptable uses of Video Tape/DVD and showing movies for the public. Video Tapes and DVDs that are available for purchase, rented from many commercial establishments, or checked out of the library are for home viewing purposes only. Which means they can only be viewed in your private living spaces. For campus purposes, that means your residence hall room/suite. (For home purposes, it means anywhere in your private residence). Same rules apply for movies/television shows that are video taped at home on VCR’s.

Therefore anytime a group shows a movie in any context, the group must purchase the public viewing rights (copyright) for that particular showing. Copyright purchase for film currently runs between $300-$600 per showing for popular titles from major movie distributors. Independent films could cost less but must be negotiated with the holder of the copyright for those particular films. Swank Motion Pictures is a film distributing company that works with college environments and handles most commercial grade film titles. For pricing and availability you may contact them at 1-800-876-5577.

Many of you may know that there is an exception to the public performance fees for college and universities. That exception is only in the case of face-to-face classroom instruction by a faculty member. The faculty member may show the film/movie outside the normal class period (at night for example), however, it is only for those students who are registered for the class. The movie must also be shown in spaces that are designated for instruction; therefore library screening rooms, residence hall or student union lounges, cafeterias do not qualify. A faculty member cannot show it for his/her class and then open it up to the rest of the campus. In order to invite others, the public viewing rights must be purchased. Acceptable attendance for films in which the copyright is not purchased only include students registered for the class, the instructor and guest lecturer(s).

Purchasing public viewing rights does not depend on variables such as audience size or charging of admission. Regardless if it is 3 people versus 300 people, size is not considered in determining if public viewing rights need to be purchased. (Size may, however, influence the amount of the public performance fee). Likewise you still have to purchase the copyrights even if you are offering the movie/film to the audience for free. Because we are a non-profit educational institution we do qualify for the face-to-face teaching exemptions. However, that does not mean that because we are a not profit educational institution that all films/movies shown at Albion College are exempt. Only those with an instructor present with students enrolled in his/her class qualify for the exemption. This principle holds true no matter how much educational or intellectual value is contained the in film.

I know that showing a film is a fun and easy event to organize. In our busy day-to-day lives it seems to be a very simple event to organize. Nevertheless, you must always keep in the forefront that just because you purchased the film, rented or checked it out, you cannot turn that Video Tape/DVD into a program. Public performance rights must be purchased and secured before advertising any event related to movie/film viewing. Failure to adhere to these guidelines (even if done so innocently and inadvertently) can result in fines from $750 to $30,000 per showing. If admission is charged to the event and the organization/person receives some commercial or personal financial gain, fines can range upward to $150,000 plus a year in jail.

Additional information on movies and copyright laws can be found in the links box on this page. If you have further questions regarding the viewing/showing of films on campus please contact Tracey Howard in the Office of Campus Programs and Organizations at 517-629-0433.

Leadership

Being a member of a Greek organization provides many opportunities to enhance your leadership skills. Opportunities include being a chapter officer, serving on the Interfraternity Council or the Panhellenic Council and attending leadership conferences. Greek students can also be found in most student organizations and on athletic teams.

Below is information about several leadership opportunities you can be a part of as a member of the Greek community.

AFLV Central Fraternal Leadership Conference
Indiana Greek Leadership Conference at Purdue
Undergraduate Interfraternity Institute

Academics

  • Greek Grade Report - Spring 2010
    • All Campus GPA - 3.26
    • All Greek GPA - 3.31
    • All Male GPA - 3.15
    • Greek Male GPA - 3.20
    • All Female GPA - 3.36
    • Greek Female GPA - 3.41
All Chapter New Meber Active Member
Sororities
Alpha Chi Omega 3.36 2.97 3.41
Alpha Kappa Alpha 3.53 3.10 3.61
Alpha Xi Delta 3.49 3.42 3.50
Delta Gamma 3.49 3.35 3.50
Kappa Alpha Theta 3.39 3.34 3.41
Kappa Delta 3.33 3.20 3.36
Phi Mu 3.33 3.60 3.32
Fraternities
Alpha Tau Omega 3.15 3.00 3.19
Delta Sigma Phi 3.26 2.65 3.31
Delta Tau Delta 3.25 3.27 3.27
Sigma Chi 3.38 3.26 3.42
Sigma Nu 3.10 3.35 3.05
Tau Kappa Epsilon 3.05 2.99 3.06
  • Greek Grade Report - Fall 2009
    • All Campus GPA - 3.24
    • All Greek GPA - 3.32
    • All Male GPA - 3.12
    • Greek Male GPA - 3.18
    • All Female GPA - 3.34
    • Greek Female GPA - 3.44
All Chapter New Member Active Member
Sororities
Alpha Chi Omega 3.41 3.42 3.41
Alpha Kappa Alpha 3.71 3.71
Alpha Xi Delta 3.57 3.23 3.60
Delta Gamma 3.45 3.18 3.48
Kappa Alpha Theta 3.41 3.17 3.44
Kappa Delta 3.42 3.28 3.43
Phi Mu 3.19 1.88 3.23
Fraternities
Alpha Tau Omega 3.13 3.13
Delta Sigma Phi 3.26 2.92 3.29
Delta Tau Delta 3.19 3.54 3.17
Sigma Chi 3.30 3.30
Sigma Nu 3.10 3.24 3.08
Tau Kappa Epsilon 3.11 2.80 3.12
  • Greek Grade Report - Spring 2009
    • All Campus GPA - 3.29
    • All Greek GPA - 3.29
    • All Male GPA - 3.21
    • Greek Male GPA - 3.19
    • All Female GPA - 3.37
    • Greek Female GPA - 3.38
All Chapter New Membe Active Member
Sororities
Alpha Chi Omega 3.35 3..06 3.43
Alpha Kappa Alpha 2.92 3.21 2.73
Alpha Xi Delta 3.45 3.19 3.50
Delta Gamma 3.35 3.39 3.35
Kappa Alpha Theta 3.39 3.43 3.39
Kappa Delta 3.45 3.26 3.49
Phi Mu 3.23 3.45 3.22
Fraternities
Alpha Tau Omega 2.99 2.90 3.05
Delta Sigma Phi 3.24 3.11 3.27
Delta Tau Delta 3.14 2.79 3.26
Sigma Chi 3.29 2.94 3.34
Sigma Nu 3.16 3.02 3.21
Tau Kappa Epsilon 3.26 3.14 3.31
  • Greek Grade Report - Fall 2008
    • All Campus GPA - 3.30
    • All Greek GPA - 3.34
    • All Male GPA - 3.19
    • Greek Male GPA - 3.22
    • All Female GPA - 3.39
    • Greek Female GPA - 3.43
All Chapter New Member Active Member
Sororities
Alpha Chi Omega 3.44 3.37 3.45
Alpha Kappa Alpha 3.60 3.60
Alpha Xi Delta 3.50 3.48 3.51
Delta Gamma 3.40 3.24 3.45
Kappa Alpha Theta 3.41 3.29 3.42
Kappa Delta 3.47 3.44 3.47
Phi Mu 3.27 3.18 3.27
Fraternities
Alpha Tau Omega 2.92 2.92
Delta Sigma Phi 3.36 3.49 3.35
Delta Tau Delta 3.28 3.24 3.29
Sigma Chi 3.37 3.37
Sigma Nu 3.07 3.36 3.05
Tau Kappa Epsilon 3.34 3.63 3.33
  • Greek Grade Report - Spring 2008
    • All Campus GPA - 3.28
    • All Greek GPA  - 3.30
    • All Male GPA - 3.319
    • Greek Male GPA - 3.18
    • All Female GPA - 3.35
    • Greek Female GPA - 3.39
All Chapter New Member Active Member
Sororities
Alpha Chi Omega 3.43 3.34 3.45
Alpha Kappa Alpha 3.11 2.35 3.21
Alpha Xi Delta 3.46 3.33 3.49
Delta Gamma 3.34 3.24 3.37
Kappa Alpha Theta 3.34 3.32 3.35
Kappa Delta 3.31 3.25 3.32
Phi Mu 3.28 3.20 3.29
Fraternities
Alpha Tau Omega 2.96 2.69 3.04
Delta Sigma Phi 3.25 2.96 3.33
Delta Tau Delta 3.20 3.24 3.18
Sigma Chi 3.16 3.18 3.09
Sigma Nu 3.18 2.87 3.16
Tau Kappa Epsilon 3.29 3.39 3.32
  • Greek Grade Report - Fall 2007
    • All Campus GPA - 3.24
    • All Greek GPA - 3.32
    • All Male GPA - 3.12
    • Greek Male GPA - 3.19
    • All Female GPA - 3.34
    • Greek Female GPA - 3.43
All Chapter New Member Active Member
Sororities
Alpha Chi Omega 3.44 3.27 3.47
Alpha Kappa Alpha 3.48 3.48
Alpha Xi Delta 3.56 3.60 3.55
Delta gamma 3.44 3.51 3.43
Kappa Alpha Theta 3.38 3.06 3.43
Kappa Delta 3.34 3.36 3.34
Phi Mu 3.36 3.38 3.36
Fraternities
Alpha Tau Omega 3.02 3.02
Delta Sigma Phi 3.29 3.29
Delta Tau Delta 3.26 3.26
Sigma Chi 3.23 3.08 3.23
Sigma Nu 3.12 2.97 3.14
Tau Kappa Epsilon 3.25 3.04 3.27
  • Greek Grade Report - Spring 2007
    • All Campus GPA - 3.25
    • All Greek GPA - 3.28
    • All Male GPA - 3.13
    • Greek Male GPA - 3.17
    • All Female GPA - 3.35
    • Greek Female GPA - 3.36
All Chapter New Member Active Member
Sororities
Alpha Chi Omega 3.47 3.34 3.49
Alpha Kappa Alpha 3.13 3.69 2.93
Alpha Xi Delta 3.44 3.45 3.43
Delta Gamma 3.31 3.27 3.31
Kappa Alpha Theta 3.42 3.40 3.42
Kappa Delta 3.26 3.46 3.23
Phi Mu 3.29 3.13 3.35
Fraternities
Alpha Tau Omega 3.01 3.06 3.00
Delta Sigma Phi 3.25 3.06 3.31
Delta Tau Delta 3.24 2.96 3.31
Sigma Chi 3.03 3.01 3.04
Sigma Nu 3.10 2.81 3.19
Tau Kappa Epsilon 3.34 3.13 3.37
  • Greek Grade Report - Fall 2006
    • All Campus GPA - 3.23
    • All Greek GPA - 3.25
    • All Male GPA - 3.11
    • Greek Male GPA - 3.13
    • All Female GPA - 3.33
    • Greek Female GPA - 3.35
All Chapter New Member Active Member
Sororities
Alpha Chi Omega 3.47 3.15 3.52
Alpha Kappa Alpha 3.21 3.21
Alpha Xi Delta 3.33 3.05 3.40
Delta Gamma 3.29 2.92 3.34
Kappa Alpha Theta 3.36 3.29 3.37
Kappa Delta 3.32 3.11 3.37
Phi Mu 3.35 3.29 3.36
Fraternities
Alpha Tau Omega 3.06 3.06
Delta Sigma Phi 3.35 3.14 3.39
Delta Tau Delta 3.20 3.20
Sigma Chi 2.61 1.18 2.65
Sigma Nu 3.10 3.10
Tau Kappa Epsilon 3.36 3.28 3.37
  • Greek Grade Report - Spring 2006
    • All Campus GPA - 3.27
    • All Greek GPA - 3.28
    • All Male GPA - 3.15
    • Greek Male GPA - 3.15
    • All Female GPA - 3.36
    • Greek Female GPA - 3.38
All Chapter New Member Active Member
Sororities
Alpha Chi Omega 3.45 3.32 3.50
Alpha Kappa Alpha 3.16 3.10
Alpha Xi Delta 3.38 3.15 3.44
Delta Gamma 3.31 3.39 3.30
Kappa Alpha Theta 3.48 3.42 3.49
Kappa Delta 3.40 3.29 3.43
Phi Mu 3.26 3.12 3.32
Fraternities
Alpha Tau Omega 2.99 2.82 3.07
Delta Sigma Phi 3.40 3.11 3.44
Delta Tau Delta 3.18 2.85 3.37
Sigma Chi 2.87 2.77 2.92
Sigma Nu 3.14 3.08 3.17
Tau Kappa Epsilon 3.29 3.15 3.33
  • Greek Grade Report - Fall 2005
    • All Campus GPA - 3.28
    • All Greek GPA - 3.32
    • All Male GPA - 3.17
    • Greek Male GPA - 3.21
    • All Female GPA 3.36
    • Greek Female GPA - 3.40
All Chapter New Member Active Member
Sororities
Alpha Chi Omega 3.51 3.36 3.54
Alpha Kappa Alpha 2.82 2.82
Alpha Xi Delta 3.42 3.60 3.40
Delta Gamma 3.23 3.12 3.25
Kappa Alpha Theta 3.43 3.18 3.46
Kappa Delta 3.43 3.35 3.44
Phi Mu 3.41 3.11 3.42
Fraternities
Alpha Tau Omega 3.03 3.03
Delta Sigma Phi 3.32 2.79 3.34
Delta Tau Delta 3.29 3.29
Sigma Chi 2.92 3.08 2.91
Sigma Nu 3.25 3.50 3.24
Tau Kappa Epsilon 3.37 3.19 3.39

 

 

Program Planning

Event Planning: 101

Concerts, Fairs, Dance Parties and more. The opportunities to host events at Albion are endless, but while an idea may sound great in theory, a program is only as good as the planning that goes into it.

Event planning is a multi-step process, taking a lot of time and energy, therefore you will want to start early. Planning a major event should begin at least six to eight weeks in advance of the date of the event and at least four weeks in advance for smaller programs. The following “20 Questions” should assist you in developing a project.

  1. What is the title of the project, program, or event?
  2. What do you want to do? (Specifically describe the project)
  3. What will you have accomplished if the project is successful? (Project outcome)
  4. To what organizational purpose is the project related? (Why are you doing it)
  5. What is the project timetable? When is it to be completed?
  6. Who are the key people necessary for completing the project?
  7. What are the specific responsibilities of each person?
  8. What materials and equipment are necessary?
  9. Are other special resources required? (Security, clean-up, etc)
  10. What will the project cost?
  11. How is money to be generated for the project? Are you anticipating any income from the project?
  12. What key decisions must be made? By whom? When?
  13. What research is necessary to develop the project?
  14. What blocks or problems can be anticipated?
  15. Is there any special College rules or regulations involved?
  16. Are there any special liability issues or contracts involved?
  17. How will the project be advertised and promoted?
  18. What contingencies (rain, cancellation, too few/many people) should be anticipated and how should they be handled?
  19. What permits or special permission are required?
  20. How will the project be evaluated? By whom? Who will write the report?

Scheduling Events on Campus

The Kellogg Center is responsible for all non-academic room reservations for the college during the regular academic year. The following steps should be taken when requesting a room reservation.

  1. Send a detailed request to Karen Hiatt, (Assistant Director for the Kellogg Center, Campus Information/Scheduler) via e-mail at . Include the date(s) of your event, title, time, room(s) or space(s) being requested, and the name of the sponsoring organization.

  2. All requests should be submitted at least 5 days prior to the day of the meeting or the event. Rooms are scheduled on a first come first serve basis.

  3. If the event or meeting calls for equipment or maintenance, please include this information while requesting the reservation.

Restricted Programming Dates

Programs/events are not permitted on days/nights before or on reading days and final examination days.

Guidelines for Showing Movies/Films

Videotapes and DVDs that are available for purchase, rented from many commercial establishments, or checked out of the library are for home viewing purposes only. This means they can only be viewed in your private living spaces. These same rules apply for movies/television shows that are videotaped at home on VCRs. Therefore anytime a group shows a movie in any context, the group must purchase the public viewing rights (copyright) for that particular showing.

Copyright purchase for films currently runs between $150-$600 per showing for popular titles from major movie distributors. Independent films could cost less but must be negotiated with the holder of the copyright for those particular films. Swank Motion Pictures is a film distributing company that works with college environments and handles most commercial grade film titles. For pricing and availability you may contact them at 1-800-876-5577.

View more guidelines

Rallies and Demonstrations

Students and student groups may organize to rally and demonstrate on campus regarding issues and causes as long as such students are consistent with the educational mission of the College and adhere to College policy. Rallies and demonstrations including spontaneous ones are not expected to be registered or approved, however, the location is subject to approval.

The College has two designated locations for rallies and demonstrations: (a) the campus Quadrangle between the Observatory and Ferguson Hall, and (b) the steps (entrance) to Baldwin Hall. For pre-approval of programs and events to reserve the campus Quadrangle for rallies and demonstrations, sponsors must first contact the Vice President for Student Affairs to submit a request. If a spontaneous rally or demonstration on the Quadrangle conflicts with a pre-approved program or event, the scheduled event has priority. The use of Baldwin Hall steps does not require pre-approval.

Other locations than the campus Quadrangle or Baldwin steps may be considered, but must first be approved by the Vice President for Student Affairs. If approval for a different location is not granted and a rally or demonstration is underway, a group may be given the option to move or disband.

While the College and the Division of Student Affairs supports students and their efforts to peacefully gather, students must also keep in mind that all activities must be conducted in compliance with all state and local laws as well as in accordance with the policies of the College. For example, student behavior that violates local, state or federal law; disturbs the peace; harms public or private property; or disrupts or interferes with the orderly processes of the College is prohibited. In addition, “intentional actions which obstruct, disrupt or physically interfere with the use of College premises, buildings, rooms or passages, or refusal to vacate a building, street, sidewalk, driveway or other facility of the College when directed to do so by an authorized official of the College having just cause” is a violation of student conduct.

A Smashing Good Time

Looking for some groovy program ideas? Here are some sure winners…

Debate***Canoe Trip***Organization Retreat***Tigers Game**Detroit Lions Game***Bowling***Tug of War***Aerobics**Community Service Project***Leadership Workshop***Theme Dance **Pizza Party***Improv Comedy***Holiday Parties***Barbeque Potluck***Dating Game***Twister Tournament**Lipsync Contest***Secret Pals***Karaoke**Variety Show***Murder Mystery

When planning an event think creative, cool and consistent with the educational mission of Albion College.

How to Program Checklist

The following checklist has been designed to assist you in the development of programs. These guidelines refer to programs in which a resource is used.

  1. IDENTIFY INTERESTS AND THE PEOPLE FOR WHOM YOU WANT TO PROGRAM. Possible ways of developing ideas are: questionnaires, brainstorming, getting acquainted interviews, informally discussing ideas with others for reactions and to solicit participation.

  2. DEVELOP A PURPOSE. Why do you want to carry out a program? What will it accomplish?

  3. DECIDE ON A MEANS TO ACCOMPLISH OBJECTIVES. Some methods include: 1. Present to a large or small group; 2. Play, panel; 3. Speaker, Dinner; 4. Film; 5. Discussion; 6. Class; 7. Symposium; 8. Retreat; 9. Workshop; 10. Utilization of residents or other on-campus people who are knowledgeable in the area.

  4. DEVELOP A PROGRAM AND TITLE. Choose a program that has appeal and will generate interest.

  5. DELEGATE RESPONSIBILITY. Divide tasks and utilize the various skills of group members.

  6. IDENTIFY RESOURCES AND MATERIALS NECESSARY TO CARRY OUT THE PROGRAM. Contact resource people. Arrange time, date, and place for the program. Select a location that does not distract from the program. Plan a budget and obtain appropriate means of funding. Check sources to see what functions are planned for the same time and date you are considering. Complete required forms for reserving facilities. Arrange for any special equipment that is needed. Arrange for clean-up.

  7. DISCUSS WITH RESOURCE PERSON(S) THE EXPECTATIONS AND THE OBJECTIVES OF THE PROGRAM. What do you want to have happen? Under what circumstances? Include the purpose, the background of the group, location and setting, the number excepted, time limits, and how the resource person will be met once he/she arrives at the hall. Check with resource person just prior to the program to confirm time, place, etc.

  8. ARRANGE PUBLICITY. Plan publicity to be directed to individuals for whom the program is planned. Posters must be planned in advance and put up during a time and in a location where they will be seen (bulletin boards, restroom doors, Epworth, the Rock). Other valuable means of publicity include floor meetings, word-of-mouth, program sign-ups, and individual follow-ups.

  9. REVIEW PLANS FOR LAST MINUTE PREPARATIONS AND ITEMS THAT MIGHT HAVE BEEN OVERLOOKED.

  10. AT THE TIME OF THE PROGRAM. Be early to finalize the program. See that the room arrangements are appropriate such as blackboard, chairs, refreshments, etc. Present brief introductions if appropriate. Be prepared to facilitate and direct discussion when needed to keep the program from dragging.

  11. AFTER THE PROGRAM return all resources and equipment and thank individuals who participated. Complete any necessary program sheets.

  12. EVALUATE THE PROGRAM

Publicity Planning

Student organizations are encouraged to be creative in devising public relations programs. In planning a publicity campaign, here are some general guidelines to keep in mind:

  • Publicity must be true, specific, easily understood, clean, attractive, informative for the audience, tastefully conducted, and should not reflect unfavorably on the College.

  • The minimum information essential for publicity is the name of the event, the date, time, place, and ticket information, if applicable.

  • No representation, either expressed or implied, may be made as to the promotion or sponsorship by Albion College of the organization’s events or activities, unless specific approval has been obtained.

  • Creativity and originality is the greatest asset in devising effective publicity as long as the publicity remains consistent with above.

  • Allow time to design publicity and time for the publicity to be absorbed by the potential audience. Be sensitive to information overload.

  • Realize that publicity sets a tone for the event. The quality of the activity and the quality of the publicity should be compatible. A poor publicity campaign can do as much harm as a good publicity campaign may help.

  • Distribute publicity in more than one way. The person who does not read The Pleiad may notice a poster.

  • Decide who the target audience is. Different techniques may be appropriate to reach different audiences.

  • If money is being spent on publicity, determine a budget you are willing to spend on PR.

  • Word of mouth, personal solicitation and personal endorsement of the event is the best, the most communicative, and the most successful of all humanly contrived publicity techniques.

  • Include your organization’s name or logo on ALL printed material. Not only will that provide additional promotion for the organization, it will also present a positive message if your group has had successful programs in the past.

The staff in CPO will assist organizations in developing publicity campaigns that are consistent with College policy, and in identifying creative publicity alternatives that will fit a fixed budget.

Publicity Techniques

Literally thousands of techniques exist for publicity. Below are a few of the more popular and inexpensive ones.

Posters, Flyers, Pleiad Stories & Advertising, Newsletters, Table Tents, Chalk Talk, Logos, Painting the Rock, Tables outside of Baldwin Hall and the KC, Door Decorations, Balloons, T-shirts & Buttons, Fun Give-a-Ways, WLBN Radio, Channel 6 TV, Albion Today Messages, Teasers, Gimmicks, Sheet Signs, Announcements at previously sponsored programs

Advertising Avenues

Is there a Picasso in the house?

If you are feeling like being a little creative and playing with paint, “The Rock” on the campus quadrangle is a prime target for those creative energies. The Rock has served for many years, dating back to the Stone Age, as a place for students and campus groups to advocate for issues and advertise campus events. It is a great place to display some creative masterpieces but don’t get too crazy and color the entire campus blue because only the Rock and its pedestal are considered “on limits”. Any costs incurred in cleaning, repairing or replacing surfaces that are not intended for “decoration” will be billed to the responsible individual(s) or group.

While the Rock cannot be reserved, groups should attempt to coordinate efforts so that all who wish may have an opportunity to paint the Rock. In other words “Fresh Paint”, like always, means don’t get too close. Common courtesy goes a long way here.

Last, the Rock has a reputation for getting a lot of attention, so remember, lets keep things in good taste and conform to the expectations Albion College holds as an academic institution. (Think PG and alcohol free)

Posters, Flyers, and More

Posters and flyers are great methods to get someone’s attention across campus but there are some rules for postings that you need to know about.

Albion College provides authorized spaces around campus for the sharing of written communication by college community members that does not interfere with the orderly appearance or operation of the College. Postings must be in good taste and conform to expectations Albion holds as an academic institution. All postings in campus buildings must be put on public area bulletin boards. Respect should be shown by not covering other's postings.

Sheet signs may be hung in the area between the Kellogg Center and Robinson Hall.  Care should be taken to protect personal safety when hanging signs. Please make plans to remove sign immediately following your event.

What to avoid:
No mention of alcohol may occur in postings advertising group events.
Postings on windows, walls, doors, trees, sidewalks, etc. are not permitted. Removal of these postings and repair of any damage caused may be done at the expense of the individual or the group responsible.

Budgeting

Budgeting is a critical aspect to successful program planning. Below is a sample budget format which can be adapted to best suit your organization’s needs. By compiling estimated budgets for each planned event, an overall organization budget can be obtained. Keep in mind the estimated budgets are just that, estimated, and allowance should be made for unexpected costs.

Student Organization Event Budget

Event: ______________________
Place: ______________________
Time: ______________________

Sources of Income
Organization Funds: ______________________
Student Senate Allocation: ______________________
Liberal Arts at Play: ______________________
Departmental Allocation: ______________________
Ticket Sales: ______________________
Other: ______________________

Expenses
Printing:______________________
Supplies: ______________________
Space Rental: ______________________
Equipment Rental: ______________________
Honorariums: ______________________
Travel: ______________________
Service Charges: ______________________
Wages: ______________________
Taxes: ______________________
Advertising: ______________________
Food: ______________________
Other: ______________________
Total Budget: ______________________
Total Expenses: ______________________
Balance: ______________________

Program Evaluation

Evaluation is a process of looking back at a specific event or period of time to determine what went really well and also items that did not go as planned. Evaluation is very important if the group is to flourish and be effective. It is during the evaluation that members can freely and openly express their opinions regarding the group and the group’s goals and actions.

When evaluating a program you may wish to consider the following questions:

  1. Were the group’s goals accomplished? If not, were they realistic, achievable goals?
  2. What has the group produced? Is it in line with the goals, the campus needs, individual needs?
  3. Did you stay within your allocated budget?
  4. What did people gain by participating in the program?
  5. What could be done to improve the event?

Honorary Organizations

Alpha Lambda Delta

Alpha Lambda Delta* encourages superior academic achievement among students in their first year, promotes intelligent living and a continued high standard of learning. It assists women and men in recognizing and developing meaningful goals for their roles in society. Alpha Lambda Delta provides a unique opportunity to take initiative and show leadership among some of the brightest students on campus.

Beta Beta Beta

The purpose of Beta Beta Beta is to function as an honor and professional society for students in the biological sciences. Its activities shall be designed to stimulate interest, scholarly attainment, and investigation in the biological sciences, and to promote the dissemination of information and new interpretations among students of the life sciences.

Gamma Sigma Alpha

Gamma Sigma Alpha is a national academic Greek honor society that recognizes social fraternity and sorority Juniors and Seniors whom have a 3.5 Cumulative Grade Point Average or higher.

Josephy J. Irwin Society

The Joseph J. Irwin Society is an English Department honor society. 

Kappa Kappa Psi

Kappa Kappa Psi is a National Band Honorary Fraternity that operates primarily as a student service and leadership recognition society. Its chief aim is to assist the Director of Bands in developing the leadership and enthusiasm that is required of his/her band. The goal of the fraternity is to provide the band not only with organized and concentrated service activities, but to advance the lives of its members socially and academically through the skills they develop. The honorary nature of membership is based on the premise that "it is an honor to be selected to serve" this band, its department of music, its sponsoring institution, and the cause of band music in the nation's colleges and universities. The Kappa Chi Chapter of Kappa Kappa Psi was founded at Albion College in 2002 by ten members of the Albion College Bands.

Kappa Mu Epsilon

Kappa Mu Epsilon* is a specialized honor society in Mathematics. KME was founded in 1931 to promote the interest of mathematics among undergraduate students. Its chapters are located in colleges and universities of recognized standing which offer a strong mathematics major. The chapters' members are selected from students of mathematics and other closely related fields who have maintained standards of scholarship, have professional merit, and have attained academic distinction. Both men and women are eligible for membership.

Mortar Board

Mortar Board is a national honor society of college seniors recognized for their superior scholarship, outstanding and continual leadership, and dedicated service to the college community, most specifically, in the area of literacy promotion. Membership promotes and encourages lifelong contributions to the global community. Prospective members identified as exemplifying the motto "Scholars...Chosen for Leadership...United to Serve" are invited to apply during the spring semester of their junior year.

Omicron Delta Epsilon

The purpose of Omicron Delta Epsilon shall be to recognize scholastic attainment, honor outstanding achievements in economics, and to promote scholarly research and interaction among students and faculty working in the field of economics.

Omicron Delta Kappa (ODK)

Omicron Delta Kappa is a national leadership honor society that was established at Albion College in 1942. Its purpose is to bring together student leaders in order to create an atmosphere for fostering mutual interest and understanding between students and faculty members. ODK recognizes the achievements of juniors and seniors in the following five areas: scholarship; athletics; campus/community service, social/religious activities, and campus government; journalism, speech, and the mass media; and creative and performing arts. There is an emphasis placed on helping members develop as members of the college community and as contributors to a better society.

Order of Omega

Order of Omega is a national leadership honorary for sorority and fraternity members who have made significant contributions to the Greek community, Albion College, and to the greater Albion community. It's mission is to unite leaders within the Greek system for a common good. Order of Omega promotes continuing leadership and responsibility for those Greeks involved.

Phi Alpha Delta

Phi Alpha Delta Law Fraternity, International is a professional law fraternity advancing integrity, compassion and courage through service to the student, the school, the profession and the community.

Phi Alpha Theta

Phi Alpha Theta* is a professional society whose mission is to promote the study of history through the encouragement of research, good teaching, publication and the exchange of learning and ideas among historians. Phi Alpha Theta seeks to bring students, teachers and writers of history together for intellectual and social exchanges, which promote and assist historical research and publication by our members in a variety of ways.

Phi Beta Kappa

Founded in 1776 at the College of William and Mary in Williamsburg, Virginia, Phi Beta Kappa* is the nation's oldest honor society, with chapters at 249 of the foremost institutions of higher education across the country. One cannot "apply" for membership. Almost all members are elected by the chapters from candidates for degrees in liberal arts and sciences, usually from the top 10% of the graduating class.

Phi Epsilon Kappa

Phi Epsilon Kappa is dedicated to advancing the interests in Physical Education, Health, Recreation and Dance and related fields.

Pi Kappa Lambda

Pi Kappa Lambda* is a national music honor society. Pi Kappa Lambda members have been indicative of superior attainment in music, together with the personal qualifications pertaining to an outstanding exponent of the art.

Pi Sigma Alpha

Pi Sigma Alpha* is the political science honor society that promotes scholarship in political science. The goal of the Albion College chapter is to provide the entire campus community with a framework within which to study government and public policy issues. This goal is achieved by hosting speakers, scholarly interaction between faculty and students, student projects, and community service.

Psi Chi

Psi Chi is the National Honor Society in Psychology with the purpose of encouraging, stimulating and maintaining excellence in scholarship, and advancing the science of psychology. Members of Psi Chi must declare a major or minor in psychology, have completed two psychology courses in addition to Research Methods, rank in the top 35% of their class, and maintain at least a 'B' average in psychology. The organization promotes interest in psychology by providing speakers, information about graduate schools, and a forum for students to discuss research projects for directed studies or senior theses.

Sigma Gamma Epsilon

Sigma Gamma Epsilon* is a national geology honor society for geology majors and minors who meet the academic criteria for membership. Activities include field trips, tutoring, initiation, and a banquet.

Sigma Tau Delta

The purpose of Sigma Tau Delta is literary and educational. The chapter strives to confer distinction for high achievement in English language and literature at Albion; provides cultural stimulation on Albion College's campus and promotes interest in literature and the English language; promotes exemplary character and good fellowship among its members; and exhibits high standards of academic excellence.

Sigma Xi

Sigma Xi, The Scientific Research Society, was founded in 1866 as an honor society for scientists and engineers.  The Albion chapter, started in 1959, includes faculty and students who are involved in scientific research.  Students who have done research at Albion or in an approved off-campus program who anticipate a career in science are eligible for nomination as associate members. 

Theta Alpha Phi

Theta Alpha Phi is the National Theater Honorary. At Albion College, 400 hours of work in the theatre department are required for this honor. Each year, Theta Alpha Phi helps put on Spotlights, a student-run production, with the Albion College Players.

*Denotes Academic Affairs or Academic Department Honorary

Program Planning Resources

Banks

Chemical Bank Shoreline, 629-3995
Citizen’s Bank, 1-800-825-7200
Homestead Savings Bank, 629-5588
School Employees Credit Union, 629-3100

Banquet Facilities

Cascarelli’s of Albion, 629-3675

Catering

Cascarelli’s of Albion, 629-3675
Christoff’s Catering, Jackson, (517) 782-4404
Parma Café, 531-3200
Speedy Chick, Marshall, (269) 781-4101

Copy Centers

The Campus Programs & Organizations Office, ext 0433
Office Max, Jackson, (517) 789-7522
Kinkos, Kalamazoo, (616) 344-7445

Florists

Anna’s House of Flowers, 629-5583
Clarks, 629-2131

Halls & Auditoriums

American Legion Post 55, 629-9300
Starr Commonwealth, 629-5593

Meeting Rooms

Kellogg Center, ext. 0336

Recreation
Country Lanes, 629-9153

Want to Join?

There are many reasons to join a fraternity or sorority at Albion College. If you are a first-year student at Albion College, you can not join a fraternity or sorority until the second semester of your first year. Upper-class and transfer students can join a fraternity or sorority during their first semester at Albion College.

Fraternities and sororities hold recruitment events during the fall semester and attendance at those events help everyone get to know each other before the offering of bids to join a fraternity or sorority take place. In the spring semester a more structured recruitment process takes place within the fraternities and sororities. The structure recruitment process is generally a process only first-year students go through, but upper-class and transfer students can participate in it as well.

Before any student, first-year, upper-class, or transfer, accepts an invitation to join a fraternity or sorority on Albion College's campus, they must fill out a pdf Potential New Member Grade Release Card.
If you have any questions about recruitment please feel free to contact individual chapters or email for more information.
Additional information and reasons why you should join a fraternity or sorority are listed below:

Scholarship
The first and foremost priority of Albion College is academic excellence, and helping members achieve this is a primary objective of the Greek community. Each fraternity and sorority places strong emphasis on academic performance. Upon joining a chapter, you should not worry that your grades will drop because you do not get enough study time! Greeks help their new members develop study skills through scholarship programs and individual help. The incentives and support offered by the chapters help all members achieve and maintain high academic standards. As a result of these efforts, the Greek grade point average consistently remains above the all-campus average!

Brotherhood/Sisterhood
Greek membership brings lasting friendships that continue throughout your life. The chapter becomes a “home away from home” for many women. Sorority women share friendships that are a special bond unlike any other. Brothers and sisters share their joys and disappointments, learn and grow together, and appreciate the loyalty of friends, and brothers and sisters that they know will always be there.

Leadership
Membership in a Greek organization is one of the best ways you can discover and refine your leadership skills. Within each chapter, members may assume a variety of leadership roles ranging from chairing committees to holding major offices. Chapters provide leadership opportunities for members who will become respected professionals and community leaders after graduation.

Philanthropy
Philanthropy is the giving of time, service, and money, and is an important part of every Greek chapter. During the year, fraternity men and sorority women strive to strengthen their relationship with the community by increasing individual member involvement in worthwhile community and campus events. Each chapter sponsors at least one philanthropy during the academic year, which includes Aid to the Blind and Sight Conservation, Domestic Violence, Choose Children, Court Appointed Special Advocates, National Committee for the Prevention of Child Abuse, Children’s Hospital (in Richmond, Virginia), Project Hope, and Children’s Miracle Network. These projects are a wonderful opportunity to have a good time with your brothers and sisters as well as make a difference in the community.

Fun
One of the most exciting aspects of Greek life is the social experience it offers. Formals, theme parties, homecoming events, intramural sports, Anchor Splash, Derby Days, and of course Greek Week are examples of the social opportunities sorority women and fraternity men share. These activities are not only fun for the members; they bond sorority members together as a family and build unity within the entire Greek community. These shared experiences will make your collegiate years, and those to follow, a most rewarding experience.

Recruitment Reports
Albion College's fraternity and sorority chapters had another successful recruitment semester! Please visit the following reports to find out more about Greek membership statistics:
Sorority Recruitment Statistics Report
Fraternity Recruitment Statistics Report

Entertainment Clubs and Organizations

Drumlines. Singing. Dancing. Theatre. It’s all big here.

Adrenaline

Who gets everyone pumped up at a basketball game? We do. Adrenaline is the winter drumline, and halftime and time-outs are just the beginning. We perform with other groups, play the music you arrange, and there’s always Day of Woden. You can audition for one of 15 spots. But even if you’ve never played drums before, no worries. We can teach you.

Bella Voce

Treble music, inventiveness -- that’s Bella Voce. We provide an alternative choral experience that explores all areas of music, especially the modern song. We like the kind of variety that teaches our members different styles and forms of a cappella music. And even though we’re fun and love music in general, we are serious about our art.

Albion College Dance Team

We participate in dance events and promote dance activities on campus, including a spring performance that features both student and professional compositions. We also sponsor guest choreographers, speakers, and performers. And we attend performances at other campuses and venues. Anyone (with or without dance experience) can join.

Albion College Dance Association

We participate in dance events and promote dance activities on campus, including a spring performance that features both student and professional compositions. We also sponsor guest choreographers, speakers, and performers. And we attend performances at other campuses and venues. Anyone (with or without dance experience) can join.

Dead Pinocchio Theatre

The Dead Pinocchio Theatre was created to produce experimental, innovative, provocative, and original pieces of entirely student-produced theatre, using either new text, new work, or otherwise unconventional theatrical devices.

Euphonics

We’re a student-led musical organization with three main objectives: we sing pop and jazz a cappella; we compose and arrange a cappella music (and we’re available and willing to perform that music); and we put on concerts that consist of popular and jazz-based a cappella music. After winning the Albion Battle of the Bands, we’re pretty popular—but we still have time for our multiple solo concerts. An audition is required for membership. Visit our website

Phi Mu Alpha Sinfonia

The only men's professional music fraternity on campus. We’re about brotherhood and musical opportunities, and we stay really busy promoting and sharing musical excellence at the College. Visit our website

Albion College Players

Albion College Players is a co-curricular organization of the Theatre Department. We exist to stimulate creativity and foster artistic achievement in all the allied arts and crafts of theatre. All are welcome to join.

Sigma Alpha Iota

We’re an international woman's music fraternity, offering close sisterhood to women who are interested and involved in music. To join, you must participate in a musical activity for at least one semester each year. We encourage and promote music around campus and in the community, and we also raise money for our National Philanthropies. Visit our website

Union Board

Union Board, often referred to as UB, is a student volunteer council that works to provide entertainment programs for the student body. UB also administers the Bohm Movie Program, which allows students to see movies by showing their student IDs. Students are also given the chance to make a direct impact on their campus environment outside the classroom. Get involved by coming to an open meeting on Tuesday nights at 9:30 p.m. in the Alumni Conference Room.

Panhellenic Council

Five of our women's sororities are members of the National Panhellenic Conference. Our sixth women's sorority is a member of the National Pan-Hellenic Council, Inc.. The six chapters make up Albion College's Panhellenic Council, which governs and coordinates the activities of the chapters on campus.

The Albion College Panhellenic Council is guided by the Creed of the National Panhellenic Conference, and states: "The Panhellenic Council will assist the member chapters in unity, leadership, scholarship, education, and membership. The council will recognize that we are the largest women’s group on campus; we will therefore strive to be a voice for women and support their endeavors. We will actively support the Greek community on this campus to foster a sense of unity among Greek members. The Panhellenic Council will change with the times and take whatever steps necessary to create a positive image for ourselves and to represent the ideals of Albion College."

  • 2010 Panhellenic Council Officers
    • President - Lisa Wohlford
    • Vice President Recruitment - Heather Riecker
    • Vice President Finance - Michelle Norgren
    • Vice President Communications - Elaine Ding
    • Vice President Programming - Alyssa Castillo
    • Vice President Service and Philanthropy - Morgan Reed
  • 2010 Panhellenic Council Representatives
    • Alpha Chi Omega - Erica Williams
    • Alpha Kappa Alpha - Ashli Wilson
    • Alpha Xi Delta - Emily Foster
    • Delta Gamma - Erin Worden
    • Kappa Alpha Theta - Katie Reynolds
    • Kappa Delta - Marie Herzog

pdf Panhellenic Council Constitution and By-Laws
Panhellenic Council Website

Faculty/Staff Advisors

Albion College requires that all recognized student organizations have a faculty or staff advisor. By sharing knowledge about the College and personal experience, the advisor can assist the group in the conduct of its activities.

Obviously, the relationship between an advisor and an organization will vary, not only with each organization, but from time to time within an organization. Nevertheless, the general concerns/responsibilities of the advisor remain constant and encompass the following points:

  • Advisor recognizes and supports participation in student organizations for its contribution to the educational and personal development of students.
  • Advisor works with student organizations in an advising capacity and should not direct the organization’s programs or activities. However, advisors should be frank in offering suggestions, considerations, or ideas for the group’s discussion.
  • Advisor stays well informed about the plans and activities of the group. The expectation is the advisor will attend the majority of meetings and activities of the group and will consult frequently with student officers.
  • Advisor is aware of the goals and directions of the organization and helps the group evaluate its progress toward reaching these goals.
  • Advisor provides continuity within the group and is familiar with the group’s history. The advisor should also be familiar with the constitution and by-laws of the organization and be prepared to assist with their interpretation.
  • Advisor insures the group’s compliance with college policies and procedures. The advisor needs to be aware of the policies and procedures in the Albion College Student Handbook and information in this handbook. The advisor could be held responsible for the actions/behaviors of a student organization that violates established policies.
  • Advisors should be aware of the general financial condition of the organization and encourage the keeping of good financial records.
  • Advisor should monitor group functioning and encourage members to fully participate, to assume appropriate responsibilities for group activities, and to maintain a balance between academic activities and co-curricular commitments.
  • Advisor assists in orienting new officers and assists in developing the leadership skills of members.
  • Advisor should be prepared to deal with major problems or emergencies within the organization.

Advisors should consult with the Campus Programs and Organizations Staff about organizational problems, plans, or changes in organizational status when the advisor deems it appropriate.

Negotiating Advisor Role

In order for advisors to effectively fulfill their responsibilities, and for organization officers to maximize the valuable role that advisors can play, a working agreement must be reached between the advisor and officers. The general parameters of this agreement were suggested in the preceding paragraphs. The following five-step process is suggested as one means of negotiating the advisor-organization relationship.

Step 1: Initial Meeting

As soon as possible after election of new organizational officers, the advisor should meet with them to discuss the following:

  • The organization’s purpose, goals and objectives.
  • College expectations concerning students establishing priorities that emphasize the maintenance of high academic standards while being involved in organizations.
  • College rules and policies, particularly with respect to open membership, hazing, sexual harassment, non-discrimination, alcohol, and financial accountability.
  • Officer expectations of the advisor.
  • The advisor’s past experience with student organizations and advisor style and expectations.
  • Leadership strengths and weaknesses of the officers and ways the advisor may enhance and strengthen these skills.

Step 2: Negotiation Session

Within a week after the initial meeting, the advisor and officers should meet again to negotiate the specifics of their working relationship including:

  • When and how the advisor will review the goals, initial project plans and annual budget.
  • How the advisor will be kept informed of the organization’s activities (alternatives include advisor attending meetings, periodic scheduled meetings between advisor and officers, and written officer reports).
  • The role of the advisor in planning, implementation and evaluation of specific projects.
  • How the advisor may assist officers in developing leadership skills.
  • The process for handling officer and advisor concerns.
  • The mechanism for advisor evaluation of organizational effectiveness.

Step 3: Organization Meetings

Even if the advisor will not be attending organization meetings on a regular basis, the advisor should be invited to one of the first meetings so that he or she has an opportunity to meet the members and discuss his or her role.

Step 4: Carry Out Negotiated Roles

The advisor and officers share responsibility for ensuring that the arrangements negotiated in step 2 are carried out. Renegotiation may be necessary as the year progresses.

Step 5: Year End Wrap-Up

Shortly before the election of new officers, the advisor and current officers should meet to discuss:

  • Group progress during the year
  • The effectiveness of the negotiated relationship.
  • Advisor recommendations for the officers' future involvements
  • Officer recommendations for the advisor's future advising activities.

Diversity Awareness Clubs and Organizations

Celebrate multiplicity. For a better world.

African-Caribbean Student Union

Relationships. Understanding. Awareness. We work to unite the sons and daughters of Africa and the Caribbean with those who are concerned and interested in the welfare of these regions. As a member, you’ll participate in constructive activities as you share the richness of these cultures. We also emphasize the major issues affecting Africa and the different islands of the Caribbean.

Asian Awareness Group

Our purpose is to celebrate and educate on Asian and Asian American culture. Join us for dinners in celebration of Diwali—the Indian Festival of Lights—and the Chinese Lunar New Year. Or for other cultural activities, like yoga, martial arts, and Asian films. Visit our website

Black Student Alliance (BSA)

Provide support. Eliminate racism, discrimination, and prejudice. That’s what we do. We’re here for the African American community of Albion College. Not only do we create educational programming to raise awareness and sensitivity, but we also sponsor Kwanzaa and the Taste of Blackness annually. You can find us in the James Welton House.

International Student Union

The International Student Union intendes to "bring the world together in Albion" through programs and meetings designed to show the international flavor of Albion's campus.   The group brings together Albion's international students and encourages an appreciation of international relations among Albion's American students.  

I-Space

Enjoy the international flavor of Albion’s campus at dinners, dances, movies, even meetings. We work to bring together Albion's international students and encourage an appreciation of international relations among all Albion students.

LGBriTS

LGBriTs work on campus to raise awareness and recognition of lesbian, gay, bisexual, and transgender issues. Yes, we’re political: we sponsor films, speakers, hall programs, panels, and other campaigns. But we’re also social, with outings to concerts, bookstores, speakers, and restaurants.

Organization for Latino/a Awareness (OLA)

Explore, experience, and absorb culture through language, traditions, values, and music. Our educational, cultural, and social programs are focused on building understanding of both local and global Latin American communities. We’re here to preserve Latino/a history and culture, and to share the significance of this heritage along with current issues.

Power

We're here to rally around women and women's issues on campus, both as a support network and a resource. Our main event is The Vagina Monologues, and it’s performed every other February. Other events include, but are not limited to: V-Week, a week of events leading up to The Vagina Monologues; women's shelter visits; self-defense seminars; women's outings; open panel discussions; female speakers; and women's sports attendance.

Secular Humanist Group

If you're nonreligious, we can help you develop ideas and skills for living in a religious society. We're an open forum and a support group for nonreligious students. Make life meaningful by helping others and building long-lasting friendships.

Umbrella

Umbrella is the governing body for all multicultural student organizations. Our purpose is to create a "safe space" where each underrepresented student population is supported. We also provide an environment where students can voice concerns, struggles, and accomplishments, and we educate the Albion community about the diversity of cultures and customs.

Interfraternity Council (IFC)

Our six men's fraternities are all members of the North-American Interfraternity Conference. The six chapters make up Albion College's Interfraternity Council (IFC) which governs and coordinates the activities of the chapters on campus.

  • 2013 Interfraternity Council Officers
    • President - 
    • VP Communication - 
    • VP Finance - 
    • VP Programming - 

IFC Constitution and By-Laws (pdf)

Face to Face

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Community Service Clubs and Organizations

Because the point of everything
isn't me. It's we.

Alpha Phi Omega

A coed, national service fraternity at Albion since 1991. We focus on three areas—leadership, friendship, and service. You can develop leadership as an officer or member, promote friendship as a way of life, and provide service to humanity. And you’ll do all this with like-minded individuals from a variety of backgrounds. We’re open to all majors.

Best Buddies

We're an international nonprofit organization, and our mission is to match college students—you—with people in your community with intellectual disabilities. One-on-one friendships are the goal, and they develop through your commitment to spend time with your buddy on a weekly basis, as well as through monthly group outings. You can truly make a difference in the life of another person—many of the community buddies have few other friends. You’ll help them feel special and build self-esteem as you gain a friend and see into the lives of people with intellectual disabilities.

Child Ready Educational Activities Transforming the Environment (CREATE)

We live in a place where fun and learning come together. Where children pair with college students to learn about their world. Our focus is on culture and the environment, and we meet for after-school programs at the Whitehouse Nature Center. All majors are welcome.

Global Medical Brigades

Help for Honduras—that’s our mission. We take it seriously by fundraising so that we can provide villages with medical care, dental work, and medicine and take our annual summer trip, when we see approximately 2,500 people in a week. (You don't have to be pre-med to apply.) We take medical professionals with us. And it helps if you speak Spanish, but it’s OK if you don’t.

Habitat For Humanity

We work with the Greater Albion Habitat for Humanity to provide low-cost housing to families who need it. You can work side by side with Albion residents, serving our community as you build and renovate homes in Albion and the surrounding area. Visit our website 

The Nwagni Project

The Nwagni Project is an unofficial, student-run, nonprofit organization that focuses on education and community in Batchingou, a small village in the West African nation of Cameroon. We’ve raised over $25,000! And we put it toward building a new school in Batchingou. Now that the school’s complete, our next project is to create a clean water source for the schools in the village.

Service Project Appalachia

Spend your spring break doing a little "voluntourism." We hold fundraisers throughout the fall and winter to keep our costs down, and when spring break comes, we're off to the Appalachian mountain region. Our main focus is to help low-income families by doing light construction work on their homes. And at the same time, we become a tight-knit group and thoroughly enjoy the people and communities we serve.

Strength Beyond Strength 

Student Volunteer Bureau (SVB)

Are you a changemaker? Like to make someone’s day? Our enthusiastic, dedicated crew works to develop "service mindedness" in our campus and community. We also support the annual New Orleans trip, regular visits to Cass Community Social Services in Detroit, Walk for Warmth, Box City, and on and on. As Albert Einstein said: "Only a life lived for others is a life worthwhile." Visit our website

Academic Clubs and Organizations

For good times with a smart purpose.

Accounting Society

Prepare for a career in accounting, and then network with reps from firms all over Michigan at our annual Spring Banquet. We meet regularly for discussions relevant to our field, so you’ll be ready to make intelligent, meaningful contributions. Learn more

Art Club

We’re devoted to the visual arts. Actively. We get together regularly to make art and to learn from visiting artists—we often bring them in for lectures. And each semester, you can join us for off-campus trips to art galleries, museums, and more.

Astronomy Club

Sure, we look at the skies a lot. But it’s not all star parties and dome events (that’s where we use the telescope in the Observatory). You can also join us for movie nights, guest speakers, and trips to planetariums and other observatories. And you don’t have to know anything about stars to sign up.

Athletic Training Club

Our mission is to further the educational experience of members who are interested in the field of Athletic Training.  We support members by providing opportunities for out of the classroom experiences that further their education in the discipline of Athletic Training. We also seek to educate the general public on the purpose of a Certified Athletic Trainer and promote possible career opportunities that exist for individuals in the field of study.  We also seek to utilize the skills and knowledge of our membership to promote wellness in the Albion College and city communities.   

Delta Sigma Pi

Be a part of a professional fraternity known nationwide for how it enhances the college experience. You’ll benefit from scholarship, socializing, and links to the commercial world. We also emphasize research and practice, because we’re always working toward a higher standard of commercial ethics and culture, and the civic and commercial welfare of the community.

Ethnic Studies Scholars

If you’re passionate about ethnic studies, we’d love to have you check us out. We’re an intellectual group, dedicated to the pursuit of knowledge in our field. You’ll enjoy smart conversations with like-minded individuals, along with support for your academic achievement, research, and productivity. 

Geology Club

We bring together students who are interested in geology for field trips (we like to learn in the field) and social events (we also like to socialize). You’ll also have a chance to give back to our community and spread the word about geology by visiting local elementary schools for educational outreach.

Investment Club

Learning about stock selection methods can be fun. And profitable. In 2012, we managed around $20,000. All of our profits are "rolled over" to establish a scholarship fund for economics and management majors. Besides meetings, we also take an annual trip to Chicago to visit investment firms and exchanges. All majors are welcome.

Macroeconomics Club

We like to take it further. So we practice macroeconomics outside the classroom, participating in things like group research on monetary policy. (Wow.) Academic readings and professional guidance are also part of our program, so if you’re driven and ready to learn, we’re for you.

Marketing Association

We’re a chapter of the American Marketing Association—and we’re your link to faculty and business people who can help you prepare for a career in marketing. You’ll build valuable relationships and deepen your understanding of the field.  

Model United Nations

We’re open to all students, and we like to travel. (Recently, it’s been to Chicago, Toronto, Montreal, Philadelphia, and Athens.) There is no better way to learn about issues in international affairs than through UN simulations with other colleges and universities. That’s what we’re all about.

Pre-Dental Club

The club’s purpose is to provide programs that educate members about the field of dentistry and to allow members to network with each other regarding the dental school application process.

Pre-Vet Club

The purpose of the Albion College Pre-Veterinary Club is to provide programs that educate members about the field of veterinary medicine and to allow members to network with each other regarding the school of veterinary medicine application process.

Funding

If your organization is in need of a little cash, there are several methods of obtaining funds at Albion College. Typically, groups receive money through fundraising efforts, dues and/or Student Senate allocations.

Student Senate Funding

Jumpin Jellybeans…they really are giving out money. Each semester Student Senate receives funding from the student activity fee assessed to all students, valued at approximately $400,000 per year. This money is then allocated to student organizations, with a large portion of the funds being committed to programs such as Union Board and other campus-wide programming initiatives. The rest of the money is for individual student group activities. If you are interested in receiving a portion of the funds for your organization, requesting money is relatively easy, just follow EACH of the steps below.

  1. The funding application process takes place at the beginning of each semester before allocations are distributed. (Watch for notifications in your student organization mailbox.)

  2. Before an organization may apply for funding, a student representative from the organization MUST attend a funding workshop These workshops provide organizations with funding guidelines, new updates on procedures, and important deadlines. There are several workshops offered at the start of each semester. If any group fails to attend workshop it will be ineligible for Senate funding for the current semester.

  3. The organization’s representative attending the funding workshop will receive all the information necessary for submitting a Senate grant proposal. When writing a grant proposal, S.A.F. Senate guidelines should be followed as to what is fundable and what is not fundable. (Available on Senate website) It is strongly encouraged that the student who will be responsible for overseeing the organization’s money put the proposal together.

  4. After submitting a complete Senate grant proposal, the group may be asked to attend a short hearing on its proposal. At this time the Senate Appropriations Committee will ask any clarifying questions they have about the group’s budget.

  5. Once an organization receives funding, it is responsible for keeping track of all expenditures and submitting all receipts for the entire funding amount at the time the request is made, or within one week after the organization receives the money.

  6. The Student Senate holds all allocated funds until the organization requests the use of those funds. To receive allocated funds, an organization must fill out a short request form and return it to the Student Senate mailbox, which is located outside of the Student Senate office. The Student Appropriations Committee will issue a check for the amount requested.

  7. Any organization with Student Senate funding allocated for one particular item or event may request to use those monies for another item or event by filling out a line item change form, which is located outside of the Student Senate office. The Appropriations Committee will review the request and either grant or deny the change. Please allow two weeks for the change.

Fundraising

"Show me the money!" There have been many successful fundraising activities on Albion’s campus and the key to their success is always creativity. If interested in organizing an event, here are some fun ideas:

Walk-A-Thon

Haunted House

Halloween Pumpkin Sale

Service Auctions

Ice Cream Social

Pizza Sales

Garage Sale

Used Book Sale

Finals Care Packages

Massages

Art/Poster Sale

Benefit Dance

Car Wash

Popcorn Sales

Singing Telegrams

Plant Sale

T-shirt Sale

Candy Grams

Craft Sales

Discount Cards

Spirit Wear

Fundraising efforts are coordinated through the Office of Institutional Advancement.  Any group planning to  do a fundraising project must submit a Request of Fundraising Activity Form to Institutional Advancement.   For more information and exceptions to this rule please visit the Organizational and Departmental Fundraising Website.  

Note on Solicitation:

Limited sales and soliciting by College-recognized organizations for the purpose of fundraising and/or contributing to a group’s community service project is allowed. All sales and solicitation must be sponsored by a recognized student organization or department. In order to obtain the privilege of on-campus sales, the organization should contact Karen Hiatt in the Kellogg Center at . Reservation requests must be submitted at least 5 days before the event. Door to door solicitation is prohibited. Solicitation done at athletic events cannot conflict with College-sponsored vendors and activities and must be approved by the Athletic Director. Food cannot be sold in Baldwin Hall except by Dining Services. Credit Card solicitation is also not permitted on campus. Violation of these policies will result in denial of this privilege for future events.

Dues and Fees

Dues or fees charged to members should be set fairly and must not be used to discriminate against students in any manner that would violate the College’s non-discrimination policy.

Admission Fees

Admission charged at events is an excellent way to cover event expenses. However, events designed to raise funds are often financially risky. It is recommended that you discuss plans for such events with your organization’s advisor or a staff member in CPO before you begin planning such an event.

Checking Accounts

Checking accounts are a good method of accounting for student organization funds because they create records of all transactions. It is recommended that organizations obtain an independent checking account for all monies collected for the organization outside of Student Senate funding. All accounts must be placed in the organizations name, which can be done with a tax identification number, and should require two signatures (officer and advisor) on each check. It is not recommended that an organization get an ATM card because there is no way of knowing who obtained the cash and how it was spent.

Tax Identification Number

All student organizations should obtain a tax identification number (TIN) for banking purposes. If the group is not sure if they have a TIN, call the bank and ask if they have one registered. The only other way to have a bank account opened without a TIN is if the organization is using a member of the organization’s social security number. The last option is not advisable because the member can be taxed for the interest obtained on the account. The form (SS-4) and instructions to fill it out may be picked up at the CPO Office. Once the form is filled out the TIN can be given over the phone. If assistance is needed with the TIN, please contact the CPO Office.

Contact Us

The Campus Programs Offices are located on the third floor of the Albion College Kellogg Center.

Please use the form below to submit your comments or questions.

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Public Performances

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Greek Life

Join a tradition at Albion of more than 130 years.

Each chapter offers student leadership roles, service opportunities, and academic support in a close-knit environment. Greek students can be found all over campus, involved in almost every student organization and athletic team. Here are some of the details of what it means to be Greek at Albion.

Sororities

Fraternities

Councils

Honoraries

Sororities

Alpha Chi Omega

Beta Chapter - Founded at Albion College in 1887

  • Flower: Red carnation
  • Motto: "Together let us seek the heights."
  • Colors: Scarlet red and olive green
  • Symbol: Three stringed lyre

Alpha Chi Omega was founded on October 15, 1885, at DePauw University, with the purpose “to provide the advancement of the intellectual, social and moral culture of its members.” Its official mission statement reads, “Alpha Chi Omega is a national women’s organization that enriches the lives of members through lifetime opportunities for friendship, leadership, learning and service.” Its philanthropies focus on domestic violence awareness and the MacDowell Colony, the oldest artists’ colony in the United States, located in Peterborough, New Hampshire. Alpha Chi Omega is a member of the National Panhellenic Conference.

Alpha Kappa Alpha Sorority, Inc.

Sigma Zeta Chapter - Chartered at Albion College in 2001

  • Flower: Pink tea rose
  • Symbol: Ivy leaf
  • Motto: "By Culture and By Merit"
  • Colors: Salmon pink and apple green

In 1908, at Howard University, Alpha Kappa Alpha became the first historically black sorority founded in this county. The purpose of the Sigma Zeta Chapter and of the national sorority is to cultivate and encourage high scholastic and ethical standards, to promote unity and friendship among college women, to study and help alleviate problems concerning girls and women in order to improve their social stature, to maintain a progressive interest in college life, and to be of service to all mankind. Alpha Kappa Alpha, Inc., is a member of the National Pan-Hellenic Council, Inc.

Alpha Xi Delta

Phi Chapter - Founded at Albion College in 1915

  • Flower : Pink kilarny rose
  • Badge: The quill
  • Motto : "The Pen is Mightier Than the Sword."
  • Colors : Double blue (light and dark) and gold
  • Jewel: Pearl, diamond and sapphire
  • Mascot: BetXi Bear

Alpha Xi Delta was founded in 1893 at Lombard College. Alpha Xi Delta's vision reads, "Inspiring women to realize their potential." The mission of Alpha Xi Delta Fraternity is "to enrich the life of every Alpha Xi Delta." Alpha Xi Delta's philanthropy is Autism Speaks. Alpha Xi Delta is a member of the National Panhellenic Conference (NPC). NPC's creed was written by an Alpha Xi Delta.

Delta Gamma

Zeta Chapter - Founded at Albion College in 1883

  • Flower: Cream-colored rose
  • Symbol: Anchor
  • Motto: "Do Good"
  • Colors: Bronze, pink and blue

Delta Gamma was founded in 1873 at the Lewis School for Girls. The organization’s primary purpose “is to create an environment for our members in which lasting friendships and our vows of sisterhood emanate all aspect of our Fraternity. We encourage an atmosphere which will foster high ideals of friendship among college women, promote their educational and cultural interests, create in them a true sense of social responsibility and develop in them the best qualities of character.” Philanthropically, Delta Gamma’s goal is to “stop blindness before it starts”; money raised by chapters has funded genetic research, Braille books, and so forth. Anchor Splash is an activity hosted by the Zeta Chapter of Delta Gamma to raise funds for this cause. Delta Gamma is a member of the National Panhellenic Conference.

Kappa Alpha Theta

Pi Chapter - Founded at Albion College in 1887

  • Flower: Black and gold pansy
  • Symbol: Kite and twin stars
  • Colors: Black and gold

Kappa Alpha Theta was the first Greek-letter fraternity for women. It was established in 1870 at Indiana Asbury College (now DePauw University). Its purpose reads: “The intellectual ambition of the Fraternity shall be the attainment of highest scholarship. The social aim of the Fraternity shall be to exercise the widest influence for good. The moral aim of the Fraternity shall be the standard of love.” Kappa Alpha Theta’s philanthropic partner is Court Appointed Special Advocates (CASA). The organization is a member of the National Panhellenic Conference.

Kappa Delta

Sigma Pi Chapter - Founded at Albion College in 1923

  • Flower: White rose
  • Symbol : Nautilus shell, dagger, teddy bear and katydid
  • Motto: Ta Kala Diokomen, which stands for "Let us strive for that which is honorable, beautiful, and highest."
  • Colors: Olive green and pearl white
  • Jewels: Diamond, emerald and pearl

In 1897, Kappa Delta was founded at State Female Normal School (now Longwood University). Its stated purpose is “to promote true friendship among the college girls of our country by inculcating into their hearts and lives those principles of truth, of honor, of duty, without which there can be no true friendship.” Kappa Delta’s national philanthropies are Girl Scouts of the USA, Prevent Child Abuse America, Children’s Hospital (in Richmond, Virginia), and Orthopaedic Research Awards. It is also a member of the National Panhellenic Conference.

Fraternities

Alpha Tau Omega

Beta Omicron Chapter - Founded at Albion College in 1889

  • Flower: White tea rose
  • Symbol: Heraldic cross pattee
  • Colors: Azure and old gold

Founded in 1865 at the Virginia Military Institute, Alpha Tau Omega was the first fraternity established as a national organization, not as a local group. It was also the first fraternity founded after the Civil War. Its creed reads in part: “To bind men together in a brotherhood based upon eternal and immutable principles.” Nicknames for its members include Taus, Alpha Taus, and ATOs. Alpha Tau Omega is a member of the North-American Interfraternity Conference.

Delta Sigma Phi

Alpha Tau Chapter - Founded at Albion College in 1917

  • Flower: White carnation
  • Motto: "Better Men. Better Lives."
  • Colors: Nile green and white

Delta Sigma Phi was founded in 1899 at City College of New York. The fraternity’s stated purpose is “to fulfill the desire of serious young college men for a fellowship and brotherhood, as near a practical working ideal as possible, not fettered with too many traditional prejudices and artificial standards of membership, by a clean, pure, and honorable chapter home life.” Delta Sigma Phi’s core values are culture, harmony, and friendship, and it has a philanthropic partnership with the March of Dimes. It is also a member of the North-American Interfraternity Conference.

Delta Tau Delta

Epsilon Chapter - Founded at Albion College in 1876

  • Flower: Iris
  • Motto: "Lives of Excellence"
  • Colors: Purple, white and gold

Delta Tau Delta was founded in 1858 at Bethany College, in what is now West Virginia, on the principles of truth, faith, power, and courage. It now has over 125 active chapters, whose members “live by the principles of integrity, accountability, truth and courage.” Delta Tau Delta is a member of the North-American Interfraternity Conference.

Sigma Chi

Alpha Pi Chapter - Founded at Albion College in 1886

  • Flower: White rose
  • Symbol: White cross
  • Mission: To develop values-based leaders committed to the betterment of character, campus and community.
  • Motto: In Hoc Signo Vinces, which means "In this sign you will conquer."
  • Colors: Blue and old gold

Sigma Chi was founded in 1855 at Miami University. Its core values are friendship, justice, and learning. The famous song “The Sweetheart of Sigma Chi,” was composed by two Albion College Alpha Pi alumni in 1911 and is the best-known of all fraternity songs. Sigma Chi’s philanthropies are Children’s Miracle Network and Huntsman Cancer Institute; the organization is a member of the North-American Interfraternity Conference.

Sigma Nu

Gamma Gamma Chapter - Founded at Albion College in 1895

  • Flower: White rose
  • Symbol: Serpent
  • Colors: Gold, white and black

Sigma Nu, founded in 1869 at Virginia Military Institute, is a member of the North-American Interfraternity Conference. Its mission reads: “To develop ethical leaders inspired by the principles of Love, Honor and Truth. To foster the personal growth of each man’s mind, heart and character. To perpetuate lifelong friendships and commitment to the Fraternity.”

Tau Kappa Epsilon

Omega Chapter - Founded at Albion College in 1926

  • Flower: Red carnation
  • Colors: Cherry red and gray

Founded in 1899 at Illinois Wesleyan University, Tau Kappa Epsilon is the largest social fraternity in the world, with 272 chapters internationally and approximately 250,000 active members and alumni. The organization’s philanthropies are St. Jude Children’s Research Hospital and the Alzheimer’s Association. Tau Kappa Epsilon is a member of the North-American Interfraternity Conference.

Councils

Albion College Interfraternity Council

The six fraternities on campus are all members of the North-American Interfraternity Conference and make up Albion College's InterFraternity Council (IFC). IFC governs and coordinates the activities of the fraternal chapters on campus.

Albion College Panhellenic Council

Five of the six sororities on campus are members of the National Panhellenic Conference. The sixth is a member of the National Pan-Hellenic Council. All six chapters make up Albion College's Panhellenic Council, which governs and coordinates the activities of the sorority chapters on campus

For more information on these councils please contact the Assistant Director for Greek Life and Student Organizations or email .

Honoraries

Gamma Sigma Alpha

Gamma Sigma Alpha is a national academic Greek honor society that recognizes social fraternity and sorority juniors and seniors whom have a 3.5 cumulative grade point average or higher.

Order of Omega

Order of Omega is a national leadership honorary for sorority and fraternity members who have made significant contributions to the Greek community, to Albion College, and to the greater Albion community. Its mission is to unite leaders within the Greek system for a common good. Order of Omega promotes continuing leadership and responsibility for those Greeks involved.

Student Organization - Travel Policy

All organizations planning overnight off-campus trips or trips over 100 miles away are required to provide the following information listed below to the Campus Safety Office before leaving campus:

  1. A detailed travel itinerary.
  2. Travel roster with emergency contacts.
  3. Signed activity statement of responsibility and release form for each person traveling.

All individual participants must travel with proof of personal health insurance.

At least one person on the trip must have a cell phone available in the event of an emergency. Upon return we ask that you call Campus Safety to let them know you have arrived back to campus safely.

It is recommended that a Albion College faculty or staff member attend trips of this nature.

Note: Non-College sanctioned trips for extra-curricular activities should be planned on weekends instead of class days. Students traveling with groups and organizations that schedule trips while classes are in session are not automatically excused from classes. Each student on a trip may request prior approval from his/her faculty member to be excused from class and to be allowed to make up any missed assignments or work. This approval may or may not be granted.

International Travel

The Student Affairs staff member, office, or student organization advisor must check with the U.S. Department of State Travel Advisory prior to organizing or scheduling student group international travel. If travel is restricted by the State Department, the Student Affairs staff member, office, or student organization advisor must check other appropriate country travel advisories, check "on-the-ground" contacts, and then consult with the Vice President for Student Affairs for approval. Approval is subject to cancellation at a later date if travel is deemed inadvisable.

Albion students traveling outside of the United States are provided with additional insurance at no additional cost. However, student(s) and/or student groups should pick up international insurance information from the Business Office to carry with them during the trip. The Business Office is located on the 2nd Floor of the Ferguson Building.

Download Travel Forms

Any questions regarding travel policies should be directed to the Office of Campus Programs and Organizations at 517/629-0433.

Greek Councils and Honoraries

The Greek Life Councils and Honoraries website is currently going through some updates.

If you have any questions regarding Greek Life Councils and Honoraries, please contact the Campus Programs & Organizations Office at 517-629-0433.

We apologize for any inconvenience.

Thank you

Student Organization Resources

 

Student organizations are a vital part of the Albion College community, adding an important dimension to your life at Albion. They offer many opportunities beyond those available in the classroom for the development of communication and leadership skills, building teamwork and a sense of community, and encouraging service to others.

Getting involved in campus organizations is one way to make new friends, take part in important projects, make a difference in the lives of others, plan exciting programs and overall just have a lot of fun while at Albion. Liberal Arts at Work and at Play.

If you would like to receive additional information about Student Organizations at Albion College, please contact the Campus Programs and Organizations Office at 517/629-0433

Fall 2017 Student Organization Registration

pdfFall 2017 Blank Organization Roster Form 

Student Organization Handbook

Student Senate Appropriations Forms (i.e. Budget Forms, Check Request Forms)

Fundraising Policy (Off-Campus Fundraising / External Sources)

Travel Policy

alt Albion College Van Request Form (pdf)

alt Albion College Van Request Form (word)

Briton Bash

Student/Advisor Contacts (authentication required)

Movie Viewing

Movie Guidelines

Public viewing of movies is strictly regulated by the Motion Picture Association of America. DVDs and video tapes may not be used as an event or entertainment unless the public performance rights (copyright) has been purchased or secured. DVDs and video tapes that people purchase or rent are intended for home viewing use only. These movies are permitted to be viewed within the confines of a student's room to a private audience. However, No public announcement or advertising may occur as it turns the private audience into a public one (even if the viewing still occurs in a private residence room) thus making the movie subject to public performance guidelines.

With the exception of a faculty member showing a film to an officially registered class at the College (see face-to-face exemption below), all other public showings on campus are prohibited unless a public performance right is secured. This is true regardless of the number of people who attend and/or whether or not admission is free. These guidelines apply, but are not limited to, class rooms (while not in use for officially registered classes); lecture halls; residence hall lounges; fraternity house lounges; sorority lodges; cafeterias; library screening rooms; and/or meeting rooms in the Kellogg Center.

Therefore anytime a group shows a movie in any context, the group must purchase the public viewing rights (copyright) for that particular showing. Copyright purchase for film currently runs between $300-$600 per showing for popular titles from major movie distributors. Independent films could cost less but must be negotiated with the holder of the copyright for those particular films. Swank Motion Pictures is a film distributing company that works with college environments and handles most commercial grade film titles. For pricing and availability you may contact them at 1-800-876-5577.

Purchasing public viewing rights does not depend on variables such as audience size or charging of admission. Regardless if it is 3 people versus 300 people, size is not considered in determining if public viewing rights need to be purchased. (Size may, however, influence the amount of the public performance fee). Likewise you still have to purchase the copyrights even if you are offering the movie/film to the audience for free. Because we are a non-profit educational institution we do qualify for the face-to-face teaching exemptions. However, that does not mean that because we are a not profit educational institution that all films/movies shown at Albion College are exempt. Only those with an instructor present with students enrolled in his/her class qualify for the face-to-face exemption. This principle holds true no matter how much educational or intellectual value is contained the in film.

What is a Public Performance?*

Suppose you invite a few friends over to watch a movie or a TV show that's no longer available on TV. You buy or rent a DVD or Blue Ray disc from the corner store or a digital video file from an online store and show the film or TV episode in your home that night. Have you violated copyright law by illegally "publicly performing" the movie or show? Of course not.

But suppose you took the same movie or TV episode and showed it to patrons at a club or bar that you happen to manage. In that case, you have infringed the copyright in the video work. Simply put, movies or TV shows obtained through a brick-and-mortar or online store are licensed for your private use; they are not licensed for exhibition to the public.

Why is the Creative Community Concerned About Such Performances?*

The concept of "public performance" is central to copyright. If filmmakers, authors, playwrights, musicians and game designers do not retain ownership of their works, then there is little incentive for them to continue creating high-quality works in the future and there is little incentive for others to finance the creation of those works.

The Law*

The Federal Copyright Act (Title 17 of the U.S. Code) governs how copyrighted materials, such as movies, may be used. Neither the rental nor the purchase of a copy of a copyrighted work carries with it the right to publicly exhibit the work. No additional license is required to privately view a movie or other copyrighted work with a few friends and family or in certain narrowly defined face-to-face teaching activities.

However, bars, restaurants, private clubs, prisons, lodges, factories, summer camps, public libraries, daycare facilities, parks and recreation departments, churches and non-classroom use at schools and universities are all examples of situations where a public performance license must be obtained. This legal requirement applies regardless of whether an admission fee is charged, whether the institution or organization is commercial or non-profit, or whether a federal or state agency is involved.

Legal Sanctions*

"Willful" infringement of these rules concerning public performances for commercial or financial gain is a federal crime carrying a maximum sentence of up to five years in jail and/or a $250,000 fine. Even inadvertent infringement is subject to substantial civil damages.

It's Easy to Obtain a Public Performance License*

Obtaining a public performance license is easy and usually requires no more than a phone call. Fees are determined by such factors as the number of times a particular movie is going to be shown, how large the audience will be and so forth. While fees vary, they are generally inexpensive for smaller audiences. Most licensing fees are based on a particular performance or set of performances for specified films. The major firms that handle these licenses include:

Criterion Pictures
www.criterionpicusa.com
(800) 890-9494

Motion Picture Licensing Corporation
www.mplc.com
(800) 462-8855

Swank Motion Pictures, Inc.
www.swank.com
(800) 876-5577

Face-to-face Exemption

Many of you may know that there is an exception to the public performance fees for college and universities. That exception is only in the case of face-to-face classroom instruction by a faculty member. The faculty member may show the film/movie outside the normal class period (at night for example), however, it is only for those students who are registered for the class. The movie must also be shown in spaces that are designated for instruction; therefore library screening rooms, residence hall or student union lounges, cafeterias do not qualify. A faculty member cannot show it for his/her class and then open it up to the rest of the campus. In order to invite others, the public viewing rights must be purchased. Acceptable attendance for films in which the copyright is not purchased only include students registered for the class, the instructor and guest lecturer(s).

Copyright Act**

Section 110 of the 1984 Copyright Act does provide a specific exemption to the licensing of what is clearly a public performance and what is face-to-face teaching. To qualify for the exemption, the showing must occur in a face-to-face teaching situation at a non-profit educational institution and meet all of the following six criteria:

Performances and displays of audiovisual works must be made from legitimate sources, such as pre-recorded videocassettes. Copies made from illegitimate sources or broadcasts are not allowed.

Performances and displays must be part of a systematic course of instruction and not for entertainment, recreation, or cultural value. The instructor should be able to show how the use of the motion picture contributes to the overall course study and syllabus. The course does not have to be a credit course, but must be one recognized by the institution and for which students must register.

The instructors or pupils must give performances and displays from the same location in which it is being screened; no broadcasting from outside sources (such as closed-circuit television) is allowed.

Performances and displays must be given in classrooms and other places devoted to instruction; library screening rooms, residence hall & student union lounges, rathskellers, and cafeterias do not qualify.

Performances and displays must be a part of the teaching activities at a non-profit teaching institution. Businesses that conduct educational seminars and certain technical schools do not qualify.

Attendance is limited to the instructors, pupils, and guest lecturers. Only students registered for the class may attend the screening. No fee specific to the screening may be charged.

*Motion Picture Association of America

**Swank Motion Pictures

Student Organizations

Students learn about campus organizations during Briton Bash.

Albion is the home of over 100 student organizations, so there are many opportunities to get involved. These groups produce an amazing array of things to see and do throughout the school year ranging from small gatherings to all-campus activities, keynote lecturers to musical performances, and sports and recreation events to political rallies.

Learn more about the variety of opportunities that exist by visiting the descriptions of current student organizations.

Register your organization for Fall 2017 by clicking here!

Academic

Community Service

Diversity Awareness

Entertainment

Greek Life

Honoraries

Media

Religious

Special Interest

Sports & Recreational Clubs

Student Government

Posting Policy

Postings

Albion College provides authorized spaces around campus for the sharing of written communication by College community members that does not interfere with the orderly appearance or operation of the College. Postings must be in good taste and conform to expectations Albion holds as an academic institution. No mention of alcohol may occur in postings advertising any event.

All postings in campus buildings must be put on public area bulletin boards. Respect should be shown by not covering others' postings. Outdated materials will be regularly removed by College staff.

The Vulgamore Hall showcase can be reserved through the Campus Programs and Organizations Office by campus organizations for displays and event advertising, subject to availability.

Residence Hall student room door postings must remain only on doors and be kept to a minimum for fire safety purposes.

Postings on windows, walls, doors, trees, sidewalks, lamp posts, etc., are not permitted unless previously granted special permission by the Campus Programs and Organizations Office. Removal of these postings and repair of any damage caused may be done at the expense of the individual or group responsible.

The Rock

The Rock on the campus quadrangle has served for many years as a place for student and campus group expression on various issues and to advertise campus events. Painting on the Rock must be in good taste and conform to the expectations Albion holds as an academic institution. No mention of alcohol may occur in advertising on the Rock for events. 

Only the Rock and its pedestal may be painted. Individuals or groups painting the rock should refrain from painting the outer circular sidewalk area, so as not to create a situation where wet paint is tracked into nearby buildings. Painting and/or graffiti of any kind is not permitted on other College property including sidewalks (except for chalk markings), streets, buildings, and plantings. Any costs incurred in cleaning/repairing/replacing such surfaces, including the outer circular sidewalk area around the Rock will be billed to the responsible individual(s) or group(s).

While the Rock cannot be reserved, groups should attempt to coordinate efforts so that all who wish may have an opportunity to use the Rock.

Sheet Signs

The sheet sign wall exists between the Kellogg Center and Robinson Hall for the display of sheet signs. Sheet signs must be in good taste and conform to expectations that Albion holds as an academic institution. No mention of alcohol may occur in advertised events. While spaces on the wall cannot be reserved, individuals and groups should attempt to coordinate efforts so that all who wish may have an opportunity to use the sheet sign wall. Sheet signs may not be displayed in other campus locations unless granted special permission by the Campus Programs and Organizations Office.

Organizations are responsible for taking down their signs in a timely manner. If signs are left hanging for long periods of time, College staff retains the right to remove.

Policies

Guidelines for Writing a Constitution

The constitution of an organization contains the fundamental principles that govern its operation. At minimum, the constitution for an organization should include the organization’s purpose, membership & leadership selection process, and the provision for at least one faculty or administration advisor. Some organizations also create by-laws to outline specific rules of governance by which the group is to function.

The constitution should be written in a language that is easy to interpret by all members of the organization and should be consistent with the needs of the group. If writing by-laws, make sure that they are carefully formulated, clearly worded, and contain a process by which they can be easily amended.

The following outline should be of great help when preparing a constitution and, if needed, by-laws.

Constitution

Article I
Name of organization and any affiliations.

Article II
Purpose of the organization. Organizations should take care to include a complete statement of purpose. Programs sponsored by the organization will be expected to be consistent with the organization’s stated objective.

Article III
Membership (qualifications, types). Voting membership should be defined as limited to currently enrolled Albion College students. No student organization which categorically denies membership because of sexual orientation, race, color, national origin, religion, sex, age, or disability will be registered. (Exemption: social fraternities and sororities are exempt by law from the discrimination based gender requirement.)

Article IV
Officers (titles of officers, terms of office, how officers are selected, and duties). Organizations should have necessary officers to conduct their activities. Be cautious not to create unnecessary officers.

Article V
Meetings (regular, special, quorum). It is best to establish only the minimum number required and the approximate time of year in order to avoid creating requirements impossible tofulfill. Additional meetings can always be held. The quorum necessary to conduct official business should be defined.

Article VI
Advisor (term of service/selection). Each organization must have an advisor from the College faculty or administration/professional staff.

Article VII
Standing committees (if needed). List names and general duties of standing committees.

Article VIII
Executive Board (if needed). Provide for such a board, how it is selected, and its responsibilities.

Article IX
Parliamentary authority. The usual statement reads: “The rules contained in Roberts’ Rules of Order revised shall govern this organization in all cases to which they are applicable unless they are inconsistent with the constitution, by-laws and special rules of the organization.

Article X
Method of amending constitution (methods of proposal, notice, voting requirements. Generally, proposed amendments are not acted upon immediately and require a majority of 2/3 or 3/4 of those voting or of total membership to be adopted.

By-Laws

An organization need not have by-laws separate from the constitution. Items covered in by-laws by the organization might be covered in the constitution of the organization. On the other hand, by-laws are sometimes desirable since by-laws usually contain more details and are more easily amended than the constitution. They are, however, more permanent than passing a motion at a meeting.

By-laws cannot run contrary to the constitution. Possible topics for by-laws include:

  • Membership (selection requirements, resignation, replacement,dropping members)
  • Dues (amount and collection procedures, special fees, when payable)
  • Duties of officers (power, responsibilities, rules for election, procedures for filling un-expired terms, removal from office)
  • Election rules and procedures
  • Duties of advisor
  • Executive Board (composition, powers)
  • Committees (standing, special, formation, chairpersons, meetings, function)
  • Order of business and rules about conducting business
  • Amendment (means of proposals, notice required, voting requirements)

Albion College Statement of Non-Discrimination

Albion College is committed to a policy of equal opportunity and non-discrimination on the basis of sexual orientation and of race, color, national origin, religion, sex, age or disability, as protected by law, in all educational programs and activities, admission of students, and conditions of employment.

Organizational & Personal Liability

Advisors and organizational officers occasionally express concern about personal liability for organization related activities. There are few hard and fast rules concerning liability, but the following may be helpful as a general guideline.

Organization members, officers and advisors are subject to the same criminal statutes that govern behavior generally in society. Violation of these laws may result in criminal liability.

Organizational officers, members, and advisors may be civilly liable for harm resulting from either dangerous organizational activities or those that create an unreasonable risk of injury. All persons involved in organizations are advised to plan activities carefully, comply with all laws (including those related to the sale or consumption of alcohol and the use of vehicles and other equipment) and to neither endorse nor participate in activities that could result in injury to participants, bystanders, or property. Participants safety is the number one concern when planning activities.

Organization officers and advisors may to some degree limit their liability and protect themselves by the use of “Waiver of Liability” statements signed by activity participants. (forms are available in CPO)

Additional information is available in the student handbook and the Office of Campus Programs and Organizations.

Conflict of Interest

If you are the treasurer of a group that reports to a second organization/group that oversees the financial operations of the initial group, you may not simultaneously hold the position of President, Treasurer, or Chief Financial Officer in the second monitoring group.

What NOT to Do

Okay, so you have recruited some new members into your organization, now the task is to make them want to stay. Having new members do meaningless, and sometimes humiliating stunts or projects does nothing to build the ties of friendship and commitment. Acts such as these are considered hazing and can lead to a lot of trouble for your organization. Albion College explicitly prohibits hazing of any form and outlines specific guidelines about hazing in the student handbook.

Overnight Travel Policy

All organizations planning overnight off-campus trips or trips 100 miles away are required to provide the information listed below to the Campus Safety Office before leaving campus.

  1. A detailed travel itinerary.
  2. Travel roster with emergency contacts.
  3. Signed activity statement of responsibility and release form for each person traveling.

The necessary forms are available in the Office of Campus Programs and Organizations and here.

All individual participants must travel with proof of personal health insurance.

At least one person on the trip must have a cell phone available in the event of an emergency.

Note:

Non-College sanctioned trips for extra-curricular activities should be planned on weekends instead of class days. Students traveling with groups in organizations that schedule trips while classes are in session are not automatically excused from classes. Each student on a trip may request prior approval from his/her faculty members to be excused from class and to be allowed to make up any missed assignments or work. This approval may or may not be granted.

International Travel

The Student Affairs staff member, office, or student organization advisor must check with the U.S. Department of State Travel Advisory prior to organizing or scheduling student group international travel. If travel is restricted by the State Department, the Student Affairs staff member, office, or student organization advisor must check other appropriate country travel advisories, check "on-the-ground" contacts, and then consult with the vice president for student affairs for approval. Approval is subject to cancellation at a later date if travel is deemed inadvisable.

All Albion students traveling outside of the United States on an overnight trip must purchase Study Abroad Medical Insurance through Albion College. To purchase this insurance, contact the Business Office.

Additional information about student travel is available in the Student Handbook.

Negotiating Contracts

A contract in its simplest form is a promise. The legal requirements of a valid contract include the offer, the acceptance, and the money or mutual promises between the parties.

Recognized student organizations are encouraged to use contracts when purchasing goods and services. A contract is a legally binding document, therefore, you should use extreme care in negotiating. Always review carefully the entire written document prior to signing to ensure that the terms are what you agreed upon. Until a contract is signed, all items remain negotiable. The contract should be in the organization’s name and a signature should be required from a representative of the organization. As a general rule, student organizations are not authorized to enter contracts in the name of or on behalf of Albion College; it’s faculty, staff, or employees. Exceptions to that rule exist for organizations that receive direct advisement from the Campus Programs and Organizations office (i.e. Union Board, IFC, SVB) and some Liberal Arts at Play Programs. If you are unsure if your organization is included in this category, contact the Campus Programs and Organizations Office. Regardless, members of the Campus Programs and Organizations staff are available to help provide advice and assistance to all registered student groups. Contracts entered into in the name of Albion College and that also involve excessively large financial commitments may require the signature of the Vice President for Finance and Management.

Contracts should be utilized for:

  • Speakers, entertainment and movies.
  • Purchase of goods and services.
  • Exchange of services for goods (i.e., advertising by organization in exchange for a prize to give away).
  • Purchases for resale (i.e., buying plants to sell during a campus plant sale).

A basic contract should include:

  • Names of both parties involved.
  • Place where contract is made (usually Albion).
  • Specific statement of agreements of both parties involved.
  • Agreed upon exchange or consideration (usually the purchase price) and when payable.
  • Statement indicating what will happen should either party fail to do as agreed.
  • Statement explaining how the contract may be modified or cancelled.
  • Signature of both parties and date.

Contracts do not have to be notarized to be valid.

Non-legal assistance in creating contracts, or in reviewing contacts which your organization is asked to sign, may be obtained in the Office of Campus Programs and Organizations.

OfficeMax ImPress

OfficeMax ImPress
1515 Boardman Road
Jackson, MI 49202
517/789-7522 p
517/789-7559 f

Student Organization Instructions

  1. Complete order form: be detailed with your directions for the copies that you need.
    1. xls Download the form.
  2. Email order form to .
  3. In the “Organization Copy Code” line put your four digit copy code (the same code your organization uses for the CPO copier).
  4. Completed jobs will be placed on the bookshelf outside of the CPO office (3rd Floor KC).  The person who submitted the print job will also be emailed and instructed their print job is available to be picked up. 

Additional Information:

  • You can email jobs 24/7 to IMPRESS.
  • If you can not email the job, IMPRESS can pick up a job any week day.
  • Prints are 3 cents per imprint on standard paper. Copies on Astrobright Paper is 5 cents per imprint.
  • Special jobs with cutting, stapling, folding and other requirements please call for quotes.
  • Any type of questions about a job or costs please call or email IMPRESS.
  • In CPO is a list of paper types, colors, weights and samples.
  • Jobs typically take 48 hours to be completed and allow 1-2 days for delivery.
  • IMPRESS jobs will be billed just like copies from CPO in a monthly invoice in your student organization mailbox.

If you need additional help please contact the Campus Programs and Organizations Office at 517/629-0433.

Albion Today

What is Albion Today?

Albion Today is a daily electronic communication tool that allows students, faculty and staff to communicate information to other students, faculty and staff thru a daily distribution of information utilizing the Albion College e-mail system. The concept behind Albion Today is to compile information and send just one e-mail per day on announcement topics.

How do I submit items to Albion Today?

You may submit your information utilizing a Web form. To add an announcement, simply click the "Submit Item" box located at the bottom of this page. Fill in all of the information boxes and hit the "Submit Event" box when complete. After hitting the submit button you will get a summary of your submission, you must hit the Submit Event button a second time in order for you message to post to the database.

Keep in mind; the name of the contact person along with his/her e-mail address will accompany the event or announcement information. A message will not be sent without a contact name and e-mail address.

Please be brief and concise in your submission of information. One message will be sent daily and will include all messages for faulty, staff and students. Unfortunately, Albion Today cannot accept pictures, clip art, or file attachments. Please be sure to double-check your submission to make sure your information is complete. In the case of events, Who, What, Where, and When are important pieces for each entry. Also you should check spelling and grammar, as your message will appear just as you submit it.

Note: First time users will most likely encounter a security certificate warning. Those users using Mozilla Firefox as an internet browser may experience an error similar to "connection is Untrusted." To continue to use the Firefox browser, you must install the certificate exemption. For instructions please visit: http://www2.albion.edu/it/networking/175-configure-firefox-to-trust-albion-college-web-certificates .

If you are using Internet Explorer you will get a message that says "There is a problem with this website's security certificate." All you need to do is click "Continue to this Website." Once you click that option you will be directed to the Albion Today submission page. Keep in mind you will need to do this process each time you shut down Internet Explorer and restart.

If you are using another browser or if you need further assistance with the installing of the exemption certificate, please contact the Information Technology Helpdesk at 517/629-0479.

What are the deadlines for submitting information?

Announcements will be sent daily at 10:00 AM. In order to get your announcement included in the e-mail you must have your announcement item(s) submitted by 8:00 AM the day the information is to be sent. Keep in mind you can submit items several days in advance so you don't have to wait until the day before or day of to submit.

Albion Today now has the ability to send messages on Saturday and Sunday. However, in order for a message to be sent on Saturday or Sunday, you must submit your item prior to 8:00 AM on Friday (the Friday before the weekend you want your message sent). No one will be available to approve messages on Saturday or Sunday which is why you must have your item submitted by Friday morning, 8:00 AM.

Please know that the Albion Today will be compiled and distributed only once each day. It is important you plan ahead to make sure you meet the appropriate deadline. If you forget to add an announcement or make an error, you will have to wait until the following day to make the correction. Only one Albion Today e-mail message will be sent per day.

*Utilizing electronic media, certain situations may occur outside the control of the Campus Programs and Organizations Office. If for any reason technology or other issues prevent the distribution from occurring at 10:00 a.m., the information will be sent as quickly as possible once the problem(s) have been rectified.

What if the information I submitted has a mistake?

You cannot correct mistakes in the announcement through the web site. To make a correction please call the Office of Campus Programs at 517-629-0433 and ask for an Albion Today editor. The Albion Today Editor will be able to delete the message(s) with the incorrect information. The person who submitted the information will then have to re-submit a new entry with the corrected copy/information.

Who can use Albion Today?

Albion Today is an internal communication vehicle and is not intended for use by members outside of the Albion College community. All items must be submitted by a current Albion College Student, Faculty, or Staff member.

Albion Today is not to be used for advertisements of external businesses or organizations.  There are only two exceptions to this guideline. The first exception is when a department/program/student organization is sponsoring an event or activity that takes place at a business location.  The second exception is when the event or activity is a co-sponsored initiative with an external organization.  Even in those cases, the campus department/program/student organization must be featured prominently in the activity and listed as the event or activity sponsor.   If you are not sure that an entry meets the above guidelines, please call the Campus Programs and Organization Office. 

What are the guidelines for Albion Today?

Albion Today should be used to advertise upcoming events and forward announcements that the general population would find helpful. As with any other posting on campus, submitted items must be in good taste and conform to the expectations Albion College holds as an academic institution. No mention of alcohol may occur in postings advertising any event. Personal notices in general, and especially those listing “For Sale” as well as “Lost and Found” items, will not be approved.

Notices intended for a small population or to a particular group should also not be placed in the Albion Today. Organizations should not use Albion today to post weekly and/or routine meeting times. Please take the time to establish organizational distribution lists to communicate with other club and organizational members.

The Campus Programs and Organizations Office has the right to approve or deny submissions based upon acceptable use of the Albion Today information distribution and expectations of Albion College.

Is Albion Today the same as the campus calendar?

The Albion Today is intended to be a reminder of events and listings of up-to-date information. The Albion Today does not replace the campus calendar in any way. For a complete listing of events on a particular day, please view the campus calendar at http://www.albion.edu/calendar.

Submit An Item

Organization Buzz

Gaining Recognition (As easy as 1..2..3..)
Interested in forming a new organization at Albion College? To exist as a club or organization at Albion, every student organization must first go through a formal recognition process. The recognition process involves three easy steps…

  1. Register with the CPO office by submitting a current organization registration card, membership roster, constitution, and by-laws. This allows the group to enter a probationary period during which they are considered an “Interest Group” and are able to solicit membership and have introductory meetings.
  2. Petition for a recommendation of recognition from Student Senate. This involves a presentation of the group’s constitution and a question-and-answer period with the full Senate. (A recommendation from Student Senate is necessary for the official recognition and authorization of the new organization.)
  3. Formal recognition by the Vice President for Student Affairs and Dean of Students.

Note: The recognition and activity of organizations are subject to periodic reviews by the CPO office and Student Senate.

Registration
Once recognized, all student organizations must register each fall (and when new officers are elected) with the Office of Campus Programs and Organizations. An organization is considered registered after completing the following

  1. All organizations must fill out a registration card and agree to a policy of non-discrimination on the basis of any characteristic protected by law.
  2. Membership rosters must be completed at the beginning of each semester and submitted to CPO for student activities data collection.
  3. Each group must submit an up-to-date constitution and by-laws every two years stating the purpose of the group, requirements for membership and method of officer selection.

Registration materials are available in the CPO office.

There are a lot of great reasons to be a registered organization at Albion College such as …

  • Free PR- See your organization’s name highlighted across campus and in the infamous publication “Getting Connected”.
  • Because it really is about “Who” you know - Recruitment is a lot easier when you have staff referring students to your organization.
  • $$$ Who wants it? - Become eligible to receive funds from Student Activities Fees.
  • Make your mark! - We keep records of all registered organizations and members.
  • You’ve got mail -A mailbox for your organization located at CPO.
  • Cyber Connections- lets get linked. Got an organization website? All organizations are eligible to receive free web space.
  • You’re Invited -To exclusive campus events, programs and other cool stuff.
  • Cool cars and exciting adventures -Eligible to apply to use college vans for organization trips.
  • Use of the College name.

Goodies Galore
The following is a list of several services offered to all registered student organizations.

Advising
Looking for some new ideas? Feeling like your organization is in a rut? The CPO staff is available to help your organization reach its full potential. Whether you are in need of support on a project or consultation about organizational membership, the staff can provide assistance.

Service Opportunities
Helping others always feels so good. If your student organization is lacking commitment and teamwork, consider involving them in a service project. Service projects can help build a group’s confidence and to develop interconnectedness with the community. Each semester student groups at Albion participate in a wide variety of service projects within the campus and the greater Albion community. If interested in service, contact Reverend Daniel McQuown, Community Service Coordinator, at extension 0492. He will be more than willing to work with your group to find a service project that will benefit your organization and assist in developing a proper method for processing the experience.

Lots O’ Learnin’
Want to learn some new tricks of the trade? CPO maintains a leadership resource library with books, activities, exercises, and other fun stuff. Thinking about planning a retreat? Take the guesswork out of it and come look through the many resources that are on file. Information is available to anyone looking to develop or improve a student organization.

Cruisin’ in Style
Well, we are plum out of BMW’s and Lincolns, but how about a nice Chevy Van? That’s right, college vans can be reserved by organizations for group outings at a bargain price of 55 cents per mile. There is just one minor stipulation, all drivers must be college-approved. Instructions for gaining approval are located on the Department of Campus Safety website. Just make sure that you plan ahead because the approval process takes approximately 3 weeks for Michigan drivers and even longer for out of state drivers. Last, if everyone in your group seems to have a colorful driving record and approval is out of the question, visit the CPO office to review a current list of all approved drivers at the college.

Techno Savy
You like computers? We have computers. If you are in need of using a computer to work on a flyer or a color scanner to scan in a picture of a speaker that you are bringing to campus, CPO has the equipment for you. All student groups are welcome to use the computers as long as usage is restricted to work on student organization projects. (i.e., finals projects don’t count)

And just when you thought it does not get any better than this…we have web space. That is right, if your organization does not have a web site, we can work with you to get space on the Albion server and then once created, the CPO office will link up to your organization’s site. What a cool way to advertise your organization. Isn’t technology grand?

Making Copies
Need to produce copies of a meeting agenda in a short period of time? A copy machine is available in CPO for organization use. The cost is only 5 cents per copy and don’t worry about having exact change because all groups may open a charge account. Groups are billed each month for copies made in CPO and are expected to make prompt payments. If you snooze on paying a bill, your group will automatically lose all copy privileges.

Last, if you are interested in making large quantity copies (i.e., more than 100), we encourage you to use Office Max IMPRESS.

Mass Duplication
Sometimes more is better. If you are looking for a cheap place to make several copies of those great flyers you just made advertising your organization or the table tents that will grab everyone’s attention, Office Max IMPRESS is definitely the place for you, we have a contract with Office Max to provide digital printing services. Please click here for more info: Albion College and IMPRESS

Distribution
Listed below are the approximate numbers of copies to make for campus distributions:

  • All Students-2000
  • Faculty and Administrative Staff-250
  • All faculty and All Staff-450
  • Departments-90
  • Kellogg Center Tables-50
  • Organization Boxes-123
  • Residential Life Bulletin Boards 80

You’ve Got Mail…
Yes, the rumor is true, each registered student organization has a mailbox located in the CPO Office. Many important flyers (such as funding deadlines) are placed in these boxes. There are no prizes given for the organization that collects the most mail, so make sure that you check your mailbox frequently as boxes tend to fill up within a very short period of time.

If you are looking for a space for your organization to call home, the Kellogg Center may be just the place to lay your welcome mat. Each year organizations have the opportunity to apply for office and storage space in the KC. The process of allocating space begins around March for the following academic year. A group of cool cats, comprised of the Assistant Director for the Kellogg Center, the Director for the Campus Programs and Organizations Office, the Kellogg Center student staff, and a representative of the Student Senate meet to determine the allocation of space to student organizations that have applied. (Hint: This means that March is always a good month to show your gratitude to members of the KC/CPO staff and candy is a good place to start.) The group tries their best to assign space based on organization needs and of course reserves the right to take space away from groups who are not properly utilizing the allocated space. In other words, “Use it or lose it”.

Code Word “Golden”
No, we don’t have a high tech voice identity system in place to gain entry in to your student organization space, but we do have a system for key check- out that is easy enough for anyone to follow. First, keys are always available at the Kellogg Center Information Desk for check out to gain access to your organization’s space. It is the responsibility of each student organization to provide the Kellogg Center staff with a list of members that are approved to have access to your space. It is as simple as this, make the list and you get in. This won’t be the first time at Albion you need to be on a list to gain entry in to places, so best learn the system now.

Access to office and storage space is available during regular operating hours of the Kellogg Center: Monday - Friday 7:00 a.m. - 1:00 a.m., Saturday 8:00 a.m. - 1:00 a.m., Sunday 9:00 a.m. - 1:00 a.m.

Union Board

Union Board, the Student organization that engages in campus programming, is advised directly by the CPO office.  Union Board sponsors a wide array of activiteis on weekdays and weekends.  All of the programs are selected, planned and produced by Albin College students for fellow students.  For more information on Union Board, please visit their web site.

Union Board

Student Organization Handbook

Group Start-up and Recognition

  • Gaining Recognition
  • Registration
  • Goodies Galore

Advisors

  • Staff/Faculty Advisors
  • Negotiating Advisor Roles

Policies

  • Guidelines for Writing a Constitution
  • Albion College Statement of Non-Discrimination
  • Organizational & Personal Liability
  • What NOT to do
  • Overnight Travel Policy
  • International Travel
  • Negotiating Contracts

Funding

  • Student Senate Funding
  • Fundraising
  • Dues & Fees
  • Admission Fees
  • Checking Accounts
  • Tax Identification Number

Program Planning

  • Event Planning 101
  • Scheduling Events on Campus
  • Restricted Programming Dates
  • Guidelines for Showing Movies/Films
  • Rallies and Demonstrations
  • A Smashing Good Time
  • How to Program- Checklist
  • Publicity Planning
  • Publicity Techniques
  • Advertising Avenues
  • Budgeting
  • Program Evaluation

Program Planning Resources

    Leadership

    • Leadership is a Process
    • Characteristics
    • Styles and Skills
    • Delegation

    Events Calendar

    Calendar Overview:

    The Albion Event Calendar can be found with other departmental/program calndears on teh Albion College web site.  This is a valuable resource that allows faculty, staff, students, and external audiences to see events and other happenings on campus.  Each listing contains the date, time, location and additional support information for each event/activity.  The Campus Event Calendar is managed by the Assistant Director of the Kellogg Center.

    The Campus Event Calendar is only as good as the willingness of the College community to use it and submit items.  Any event in which complete information is provided (and conforms to all other polices and regulations of the college) will be posted to the Event Calendar.  If the event you want to book is scheduled at the same time another major event is occurring, you will be contacted and an attempt will be made to find a suitable date, time and place for your program.  The Assistant Director and or Assistant Dean, will work to resolve any conflicts which arise.  Please keep in mind, Albion College's policty towards programming is non-exclusive and mulitple programs occurring at the same time do frequently happen.  The Kellogg Center staff will attempt to do it's best to identify those programs that might be in conflict and/or might compete for the same audience.

    It is important to note that not all room reservations are automatically added to the event calendar.  Many times reservations for spaces are made before specific program details are available or they are events that are not of interest to the general campus or community public.  Therefore to ensure that your event does get listed on the calender it is best to submit your listing directly to the calendar itself.

    Sumitting an Item to Appear on the Calendar:

    Current faculty, staff and students may submit entries into the campus calendar.  Your submission will be sent to the Campus Scheduler for approval.  Once approved your event will be displayed for all to see on the general calendar.

    Events to be posted on the calendar should be indended for the larger campus or campus and community audiences.  Announcements for club/organization meetings and other postings targeting a select audience should use other methods to inform their constituents.  Please keep in mind that these postings can be seen by external audiences.  If your event is limited to campus audiences, please indicate that in your event description.

    To submit an entry, open the Event Calendar using the link below.  Once the calendar is open, scroll to the bottom of the page.  Click the submit button.  You will be prompted to use your Albion College username and password to log into the site.  Fill out all of the event details in the boxes provided.  Make sure to click the "Submit Event" button when complete to send your submission to the campus scheduler for approval.

    Events Calendar

    Room Reservations

    All events, activities, and meetings (excluding academic classes) are to be scheduled with the Assistant Director of the Kellogg Center. This includes campus spaces and facilities such as the Kellogg Center, Goodrich Chapel, Campus Quadrangle, and the Dow Center to name a few. In some cases, checks will need to occur with various representatives who oversee certain facilities.

    The Assistant Director will facilitate that process and will be back in communication with the person trying to make the reservations to let that individual know if the space is avaialbe. There are a few exceptions where you will have to contact other people directly, but the Assistant Director will be happy to refer you in those circumstances.

    Make a Reservation

    To make a room reservation call the Assistant Director at 517/629-0336. The best time to call is between 8:00 a.m. and 3:00 p.m. You may also request assistance through e-mail at .

    Application Instructions OLD

    Project 250 Application Instructions

    The Project 250 Award application is a paperless application. Please click the application link below to open the application as an MS Word document. Once open, save the document on your computer. After you have saved the application, please type your information directly into the application form. Remember to complete all sections including general information, activities, essay and references. After completing the application, save it once again for your reference. Please email and attach the completed application to the Office of Campus Programs and Organizations at .

     doc P250 Application

    After sending the application, proceed to the Social and Grade release form. Download the Grade and Social Status Release From and return the signed release to the Office of Campus Programs and Organizations (Room 312 on the 3rd floor of the Kellogg Center).

    doc Grade and Social Status Release Form

    *Please download and print one copy of the Grade and Social Status Release Form. Please fill out and return this form no later than (request current deadline) to:
    Campus Programs & Organizations
    Albion College
    3rd Floor Kellogg Center, Room 312
    Albion, MI 49224

     

    You must identify three persons who have agreed to serve as a personal reference. Once you have identified an individual and they have agreed, please direct your reference to the Reference Recommendation Form located on the P250 website. Personal references are also due on (Request current deadline). If a reference for any reason needs an extension, please have the reference contact the Office of Campus Programs and Organizations at, .

    Registration and Management

    (insert content here)

    Policies and Forms

    Policies

    The Statement of Relationship is the fundamental guiding document used in working with our fraternities and sororities. The purpose of the Statement of Relationship is to define the expectations that exist between the College and the social Greek-letter chapters affiliated with the College. The Statement of Relationship serves as a working document from which to update the understanding of this important relationship. Included in this document is an Appendix which outlines those policies related to the College and its social Greek-letter chapters.

    Statement of Relationship

    Forms

    Grade Release Forms:

    pdf17-18_Freshman_Potential_New_Member_Grade_Release_Form.pdf

    Fraternity Housing Forms:

    Fraternity Board Transfer Form
    Fraternity House Exterior Door Form
    Independent Student Housing Contract

    Event Planning Forms:

    On Campus Registration
    Off Campus Registration
    Travel Forms

    Budget Forms

    docxGreek_Budget_Request_Fall_2017.docx

    Policies for Organizations

    Guidelines for Writing a Constitution

    A constitution and by-laws are written to guide an organization in its operations and activities.  These documents should be clearly worded, intentionally structured, and kept up-to-date to meet the needs of the student organization.  Constitutions should include the organizations purpose, membership and leadership selection process and include a provision for at least one faculty and staff administrative advisor.   Typically the Constitution articles establish the broad structure and fundamental principles of the organization, while by-laws outline rules, procedures.  Each Constitution and By-Laws must include the Albion College’s statement of non-discrimination to become a recognized organization. 

    The following sample constitution and by-laws are provided as a guideline to assist you in writing or revising your organization’s constitution.  There are many ways to structure an organization, so feel free to write your constitution and by-laws to meet the needs of your organization.  However, asterisked (*) sections below must be included in your constitution and by-laws to be considered a recognized student organization.  For further assistance, contact the Campus Programs and Organizations office at 517-629-0433 or email

    Sample Constitution:

    Constitution of ___________  (Name of your group)
    Article I: Name

    Section 1:              The name of this organization shall be… (Provide actual name which will be used for all official business), hereafter referred to as…

    Article II: Purpose

    Section 1:              The purpose of this organization shall be… (State the purpose, aims, and function of the organization)

    Article III: Affiliations

    Section 1:              This organization is affiliated with… (Indicate if your group has an affiliation with an Albion College department and/or any other campus, local, state, national, or international organization and explain the relationship.  Organizations with inter/national affiliations must submit their inter/national constitution or statement of purpose.  If your organization has no affiliation, this section may be omitted.)

    Article IV: Membership

    *Section 1:            Voting membership should be defined as limited to currently enrolled Albion College students

    *Section 2:            This organization… (All registered student organizations must include in their constitution a non-discriminatory policy statement that is consistent with Albion College’s non-discriminatory policy statement.  An example would be: “This organization and its members shall not discriminate against any individuals on the basis of sexual orientation and of race, color, national origin, sex, age, or disability.  

    Section 3:              Membership in this group shall be open to all who are interested and… (List the criteria for membership to your organization, if you have any)

    Article V: Officers

    Section 1:              The officers of the organization shall consist of… (State all officer titles and duties – examples below)

    1. President – The President shall…
    2. Vice President – The Vice President shall…
    3. Secretary - The Secretary shall…
    4. Treasurer - The Treasurer shall…
    5. Etc.

    Section 2:              The qualifications for each office… (State the qualifications, if any, for the offices)

    Section 3:              The term of each office shall be… (Example: Academic year (May – May) or Calendar year (January – January)

    Section 4:              Should an officer’s position become vacant during his/her term, the following will take place…

    Article VI: Advisor

    *Section 1:            This organization… will have and advisor who must be a current member of the faculty, administration, or staff of Albion College.  

    Section 2:              The duties and responsibilities of the advisor shall be… 

    Section 3:              Should the position of advisor become vacant during the year…

    Article VII: Meetings

    Section 1:              Regular meetings of the organization shall be held… (Consider how often you would like to meet, who calls the meeting, etc.)

    Section 2:              Special meetings of the organization shall be held… (Consider who has authority to call these meetings, how much notice is required, etc.)

    Article VIII: Amendments

    Section 1:              This constitution shall be amended by a vote of (2/3, 3/4, etc.) majority of the membership at any regular or special meeting. (Note: The constitution should not be amended easily or frequently)

    Section 2:              Provision for advance notice of amendment shall be… (Explain how eligible voting members will be informed of the proposed amendment such as posting, notification by email, announcement at meetings, etc.  Amendments may be made at one meeting but voting on those amendments must wait a minimum of 7 days or the next meeting after those 7 days.)

    Date Ratified        (Insert date the constitution is initially ratified)

    Date Revised        (Insert date the constitution is revised)

    Date Revised        (Insert date the constitution is revised)

    Date Revised        (Insert date the constitution is revised)

     

    Sample By-Laws: 

    By-Laws of _______________  (Name of your group)
    Article I: Membership

    Section 1:              The procedure for selection of membership…

    Section 2:              Dues for this organization shall be… (Indicate amount, if any, and how often they are paid)

    Section 3:              Membership responsibilities shall include…

    Section 4:              Membership shall be terminated by…

    Article II: Selection of Officers

    Section 1               The selection of officers shall be done by… (Clearly state election rules and voting procedures, eligibility for each office, and when the elections take place during the academic year)

    Section 2:              The provisions for removal of an officer include…

    Article III: Selection of Advisor

    Section 1               The selection of the advisor shall be done by…

    Section 2:              The provisions for removal of an advisor include…

    Article IV: Committees

    Section 1:              All permanent committees shall be formed by… (Clearly list each committee and the function and specific duties of each)

    Section 2:              All ad-hoc committees shall be formed by… (Clearly list each committee and the function and specific duties of each)

    Article V: Rules of Order

    Section 1:              This organization shall be governed by… (Specify source of parliamentary procedure for your organization.  Most groups use “Robert’s Rules of Order” in cases when it is applicable and consistent with the organization’s constitution and by-laws.)  

    Article VI: Amendment

    Section 1:              These by-laws may be amended by a vote of … (Should be similar to constitution, but tend to be easier to amend.  Example: simple majority vote, 2/3 vote, etc.)

    Date Ratified        (Insert date the by-laws are initially ratified)

    Date Revised        (Insert date the by-laws are revised)

    Date Revised        (Insert date the by-laws are revised)

    Date Revised        (Insert date the by-laws are revised)

     

    Albion College Statement of Non-Discrimination

    Albion College is committed to a policy of equal opportunity and non-discrimination on the basis of sexual orientation and of race, color, national origin, religion, sex, age or disability, as protected by law, in all educational programs and activities, admission of students, and conditions of employment.

    Organizational & Personal Liability

    Advisors and organizational officers occasionally express concern about personal liability for organization related activities. There are few hard and fast rules concerning liability, but the following may be helpful as a general guideline.

    Organization members, officers and advisors are subject to the same criminal statutes that govern behavior generally in society. Violation of these laws may result in criminal liability.

    Organizational officers, members, and advisors may be civilly liable for harm resulting from either dangerous organizational activities or those that create an unreasonable risk of injury. All persons involved in organizations are advised to plan activities carefully, comply with all laws (including those related to the sale or consumption of alcohol and the use of vehicles and other equipment) and to neither endorse nor participate in activities that could result in injury to participants, bystanders, or property. Participants safety is the number one concern when planning activities.

    Organization officers and advisors may to some degree limit their liability and protect themselves by the use of “Waiver of Liability” statements signed by activity participants. (forms are available in CPO)

    Additional information is available in the student handbook and the Office of Campus Programs and Organizations.

    Conflict of Interest

    If you are the treasurer of a group that reports to a second organization/group that oversees the financial operations of the initial group, you may not simultaneously hold the position of President, Treasurer, or Chief Financial Officer in the second monitoring group.

    What NOT to Do

    Okay, so you have recruited some new members into your organization, now the task is to make them want to stay. Having new members do meaningless, and sometimes humiliating stunts or projects does nothing to build the ties of friendship and commitment. Acts such as these are considered hazing and can lead to a lot of trouble for your organization. Albion College explicitly prohibits hazing of any form and outlines specific guidelines about hazing in the student handbook.

    Overnight Travel Policy

    All organizations planning overnight off-campus trips or trips 100 miles away are required to provide the information listed below to the Campus Safety Office before leaving campus.

    • A detailed travel itinerary.
    • Travel roster with emergency contacts.
    • Signed activity statement of responsibility and release form for each person traveling.

    The necessary forms are available in the Office of Campus Programs and Organizations and here.

    All individual participants must travel with proof of personal health insurance.

    At least one person on the trip must have a cell phone available in the event of an emergency.

    Note: 

    Non-College sanctioned trips for extra-curricular activities should be planned on weekends instead of class days. Students traveling with groups in organizations that schedule trips while classes are in session are not automatically excused from classes. Each student on a trip may request prior approval from his/her faculty members to be excused from class and to be allowed to make up any missed assignments or work. This approval may or may not be granted.

    International Travel

    The Student Affairs staff member, office, or student organization advisor must check with the U.S. Department of State Travel Advisory prior to organizing or scheduling student group international travel. If travel is restricted by the State Department, the Student Affairs staff member, office, or student organization advisor must check other appropriate country travel advisories, check "on-the-ground" contacts, and then consult with the vice president for student affairs for approval. Approval is subject to cancellation at a later date if travel is deemed inadvisable.

    All Albion students traveling outside of the United States on an overnight trip must purchase Study Abroad Medical Insurance through Albion College. To purchase this insurance, contact the Business Office.

    Additional information about student travel is available in the Student Handbook.

    Negotiating Contracts

    A contract in its simplest form is a promise. The legal requirements of a valid contract include the offer, the acceptance, and the money or mutual promises between the parties.

    Recognized student organizations are encouraged to use contracts when purchasing goods and services. A contract is a legally binding document, therefore, you should use extreme care in negotiating. Always review carefully the entire written document prior to signing to ensure that the terms are what you agreed upon. Until a contract is signed, all items remain negotiable. The contract should be in the organization’s name and a signature should be required from a representative of the organization.

    As a general rule, student organizations are not authorized to enter contracts in the name of or on behalf of Albion College; it’s faculty, staff, or employees. Exceptions to that rule exist for organizations that receive direct advisement from the Campus Programs and Organizations office (i.e. Union Board, IFC, SVB) and some Liberal Arts at Play Programs. If you are unsure if your organization is included in this category, contact the Campus Programs and Organizations Office. Regardless, members of the Campus Programs and Organizations staff are available to help provide advice and assistance to all registered student groups. Contracts entered into in the name of Albion College and that also involve excessively large financial commitments may require the signature of the Vice President for Finance and Management.

    Contracts should be utilized for:

    • Speakers, entertainment and movies.
    • Purchase of goods and services.
    • Exchange of services for goods (i.e., advertising by organization in exchange for a prize to give away).
    • Purchases for resale (i.e., buying plants to sell during a campus plant sale).

    A basic contract should include:

    • Names of both parties involved.
    • Place where contract is made (usually Albion).
    • Specific statement of agreements of both parties involved.
    • Agreed upon exchange or consideration (usually the purchase price) and when payable.
    • Statement indicating what will happen should either party fail to do as agreed.
    • Statement explaining how the contract may be modified or cancelled.
    • Signature of both parties and date.

    Contracts do not have to be notarized to be valid.

    Non-legal assistance in creating contracts, or in reviewing contacts which your organization is asked to sign, may be obtained in the Office of Campus Programs and Organizations.

     

    Scholarship and Academic Achievement

    The first and foremost priority of Albion College is academic excellence. Helping members achieve academic excellence is also a primary objective of the Greek community. Each fraternity and sorority places strong emphasis on academic performance. Also, Gamma Sigma Alpha, a national academic Greek honor society, is a Greek organization on campus working to further that goal. As a result of all of these efforts, the Greek grade point average consistently remains at or above the all-campus average!

    Academic Reports

    pdfSpring 2017 Academic Report

    Fall 2016 Academic Report

    pdfSpring 2016 Academic Report

    pdfFall 2015 Academic Report

    pdfSpring 2015 Academic Report

    pdfFall 2014 Academic Report

    pdfSpring 2014 Academic Report

    pdfFall 2013 Academic Report

    pdfSpring 2013 Academic Report

    pdf Spring 2011 Academic Report

    pdf Fall 2010 Academic Report

    pdf Spring 2010 Academic Report

    pdf Fall 2009 Academic Report

    Greek Reports

    pdfSpring 2017 Greek Report

    Fall 2016 Greek Report

    pdfSpring 2016 Greek Report

    pdfFall 2015 Greek Report

    pdfSpring 2015 Greek Report

    pdfFall 2014 Greek Report

    pdfSpring 2014 Greek Report

    pdfFall 2013 Greek Report

    Recruitment

    Sign up here for sorority recruitment!

    There are many reasons to join a fraternity or sorority at Albion College including brotherhood/sisterhood, leadership, philanthropy and fun!

    Brotherhood/Sisterhood

    Greek membership brings lasting friendships that continue throughout your life. The chapter becomes a "home away from home" for many men and women. Sorority women and fraternity men share friendships that are a special bond unlike any other. Brothers and sisters share their joys and disappointments, learn and grow together, and appreciate the loyalty of friends, and brothers and sisters that they know will be there for a lifetime.

    Leadership

    Membership in a Greek organization is one of the best ways you can discover and refine your leadership skills. Within each chapter, members may assume a variety of leadership roles ranging from chairing committees to holding offices. Chapters provide leadership opportunities for members who will become respected professionals and community leaders after graduation.

    Philanthropy

    Philanthropy is the giving of time, service and money, and is an important part of every Greek chapter. During the year, fraternity men and sorority women strive to strengthen their relationship with the community by increasing individual member involvement in worthwhile community and campus events. Each chapter sponsors at least one philanthropic fundraiser during the academic year. These projects are a wonderful opportunity to have a good time with your brothers and sisters as well as make a difference in the community.

    Fun

    One of the most exciting aspects of Greek life is the social experience it offers. Formals, theme parties, homecoming events, intramural sports, Anchor Splash, Derby Days, and of course Greek Week are examples of the social opportunities sorority women and fraternity men share. These activities are not only fun for the members; they bond fraternity and sorority members together as a family and build unity within the entire Greek community. These shared experiences will make your collegiate years, and those to follow, a most rewarding experience.

    Recruitment Eligibility

    If you are a first-year student at Albion College, you can not join a fraternity or sorority until the second semester of your first year. Upper-class and transfer students can join a fraternity or sorority during their first semester at Albion. Each fraternity and sorority chapter hold recruitment events in an effort to get to know students who are interested in joining the Greek community, regardless of class standing.

    Before any student, first-year, upper-class, or transfer, accepts an invitation to join a fraternity or sorority on Albion College's campus, they must fill out a pdf Potential New Member Grade Release Card . Before filling out the form, please note the MINIMUM requirements for joining any fraternity or sorority at Albion College is that you have a 2.5 cumulative grade point average or higher and you are free of any social probation with Albion College.

    If you have any questions about recruitment please feel free to contact the individual chapters or email for more information.

    Recruitment Forms

    pdf Fraternity Bid Acceptance and Board Transfer Form

    pdf Panhellenic COB Acceptance Binding Agreement

    pdf Panhellenic Formal Recruitment PNM Excuse Form

    pdf Panhellenic Violation Report Form

    Recruitment Reports

    Below are the two reports put out by the Campus Programs and Organizations Office listing Greek membership statistics. These reports are updated twice a year once after fall and once after spring recruitment:

     

    pdfFall_2013_Fraternity_Recruitment_Statistics_Report.pdf

    pdfFall_2013_Sorority_Recruitment_Statistics_Report_.pdf


    Briton Bash

    Event Details

    Briton Bash will be held Wednesday, August 30th, 2017 from 4:30 PM until 7:30 PM on the Campus Quadrangle.  Featured at the event is Albion College's Student Organizations.  New and returning students will have the opportunity to explore the opportunities provided by membership in these organizations. 

    In case of rain the event will take place in Upper Baldwin.

    Picnic Dinner

    Dining and Hospitality Services will be providing a campus picnic during the Briton Bash. All students, including non-board students, can eat at the picnic for free with your Albion College ID.  Additionally, all faculty, staff and their families can eat for free too. Baldwin Hall will not be open for dinner this evening.

    For employees wishing to bring guests, you will be able to purchase meals with Dining and Hospitality Services at the picnic. The price for guests will be $6.36 for each additional guest.

    Organization Participation

    Participation in Briton Bash is reserved for current Albion College Clubs and Organizations, Interests Groups recognized by Campus Programs and Organizations and Albion College Departments / Programs.  Due to limited resources, Briton Bash cannot accommodate outside parties, such as community orgainzations, businesses, politicial candidates and other similar organizations/causes.

    Registration

    All registered student organizations, interest groups, and are invited to participate. Registration can be found here.

    Registration for academic or campus departments can found here.

    Printing Resources

    (insert content here)

    Rock and Sheet Sign Wall

    (insert content here)

    Travel Policy

    (insert content here)

    Fundraising Policy

    (insert content here)

    Contact Us

    Albion College Campus Programs and Organization Staff are here to help!

    The Office of Campus Programs and Organizations is located on the third floor of the Kellogg Center.

    Please use the form below to submit your comments or questions.

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    Office Hours

    Monday-Friday: 8:00 a.m.-5:00 p.m.
    (Summer Hours: Closed at 3:00pm on Fridays)

    Campus Address

    Albion College
    Campus Programs and Organizations 
    611 East Porter Street
    Albion, MI 49224

    Contact Information

    Phone: 517/629-0433
    Fax: 517/629-0930
    E-Mail:

    Staff

    Jonathon Collier
    Associate Director, Greek Life and Student Organizations
    Email:
    Office: CPO
    Phone: 517-629-0433
     

    Karen Hiatt
    Assistant Director, Kellogg Center
    Email:
    Office: Kellogg Center Front Desk
    Phone: 517-629-0336


    Tracey Howard
    Assistant Dean for Program Development
    Email:
    Office: CPO
    Phone: 517-629-0433


    Pam Schuler
    Assistant Director, Service and Leadership
    Email:
    Office: CPO
    Phone: 517-629-0433
     

    Lavada Weeks
    Department Secretary
    Email:
    Office: CPO
    Phone: 517-629-0433


    Jennifer Yawson
    Director, Campus Programs and Organizations and Associate Director of the Anna Howard Shaw Women's Center
    Email:
    Office: CPO
    Phone: 517-629-0433

     

    P-250 Scholarship 2017

    The P250 President Bernard T. Lomas Endowed Scholarship - logo. The P250 Endowed Scholarship was created to recognize outstanding student contributions in the areas of leadership and service to the College and the Greater Albion Community.

    History

    A group of Albion College students came together during the 1971 academic year and collected money to establish an endowed fund to honor former Albion College President Bernard T. Lomas. Those students raised more than $250,000 to create the Bernard T. Lomas Project P250 Endowed Scholarship. The number 250 comes directly from the $250,000 raised in endowment funds.

    Purpose

    The purpose of the Project 250 Scholarship is to encourage students to contribute to significant improvements of self, campus, and community. Award recipients will be determined:

    • Based on the applicant’s broad range of activities and without regard to financial need.
    • On the basis of the applicant’s leadership contributions as measured by the quality of the applicant’s involvement with activities and organizations.
    • On the contribution to the applicant’s personal goals in higher education.

    Award & Eligibility

    The 2017 Scholarship amount will be $10,000 – $12,500 per recipient and 7 scholarships will be awarded.

    To be eligible, students must be currently enrolled at Albion College and have obtained Junior class status, defined as completing 14 academic units. Graduating Seniors are not eligible, but Seniors who are returning for an additional semester(s) may apply.

    It is anticipated that the Project 250 Endowed Scholarship for 2017-18 will be $10,000-$12,500 per recipient. Because of the value of this scholarship it may impact your financial aid eligibility. If you are receiving other Albion College assistance those funds may be replaced with the P250 Scholarship. We encourage students to apply for the P250 Scholarship to be recognized for their leadership achievements and contributions while understanding that any funds awarded may replace Albion College grant assistance.

    Recipients of the Scholarship will have their funds applied to their college account in two installments, half of the money will be applied in the fall semester and the other half applied in the spring semester. You must be a full time student, and enrolled both semesters in order to receive the full funding.

    Application

    To apply, a candidate must complete the following three items:

    • Online application form (with embedded essay questions) found on this web site.
    • Completed grade and social status release form, turned into the Campus Programs and Organizations Office located on the 3rd Floor of the Kellogg Center.
    • Two personal recommendations, one of which must be a Albion College Faculty or Staff member, who can provide additional insight to the Selection Committee on your extra-curricular contributions.

    Selection Process

    A selection committee comprised of faculty and staff members will review applications and determine the recipients of the P250 Scholarship. Scholarship recipients will be announced at the Sleight Leadership Dessert Awards Program.

    Recipient Expectations

    P250 applicants are expected to attend the Sleight Leadership Dessert Awards Program to either support the new scholarship winners or to accept a scholarship. In addition, recipients of the P250 Scholarship will be asked to write a thank you note to be sent to Alumni that were instrumental in establishing the P250 Endowed Scholarship.

    Note: Revision of the P250 Scholarship

    The College has worked with Alumni who were part of the creation of the P250 Endowed Scholarship to revise the application process, eligibility, quantity and amount of the Scholarship prize. These new parameters create a process to the P250 Scholarship that is different than in years past.

    New Students

    Albion College students on the Quad, with the Observatory in the background.Your virtual guide to all things Albion.

    Whether you're a first-year or transfer student, you'll find fun (and useful!) information on these pages to help you settle into your Albion experience.

    If at any time you need additional assistance, please contact the Office of Student Affairs online or by phone at 517/629-0750.

    Not sure what the "Stack" is? Never heard of The Io? Get up to speed on common Albion slang, or as we like to call them, Albion-isms.

    Campus Services

    Residential Life

    This campus office oversees Albion's residence halls. The staff of "Res Life" makes room and roommate assignments for incoming students, and helps students with housing issues throughout the year.

    Campus Safety

    The Campus Safety staff handles parking permit petitions for incoming students. The office also ensures the security of residence halls and will provide an escort to walk back to your hall with you after dark.

    Dining and Hospitality Services

    Dining Services keeps the student body fed in Baldwin Hall's dining room. (Hint to parents: You can also contact Dining Services to have a care package sent to your student.)

    Post Office

    Located in the Kellogg Center, the Post Office is the place to check your mailbox, send outgoing mail, and purchase stamps. The Student Handbook has more information on available services (look under the heading "Campus Communications").

    LAAP

    Giving you the Opportunity to Program for your Campus!

    Purpose

    The primary purpose of Liberal Arts at Play (LAAP) is to enhance student social life and well being at Albion College by providing supplemental financial support to programs (activities/special events) that offer fun, creative and innovative opportunities for students.

    Eligibility

    LAAP programming grants are available to student groups officially registered at Albion College as well as organized groups of students interested in planning social programs.

    Evaluation Criteria

    • Primary focus of the program is to enhance the social life and well being for Albion College students.
    • Program is open to all Albion College students.
    • Preference for programs that take place on campus.
    • Programs are non-alcoholic in nature.
    • Quality of application (clear, detailed, well-written).
    • Evidence of sound financial planning and a realistic marketing plan.
    • Preference given to groups and organizations that collaborate on the program.
    • Project is carefully thought out and well planned.

    Guidelines

    • Creativity and innovation must be shown through bringing new types of programming to Albion’s campus.
    • Grants will be awarded only to programs to which all persons have equal access without regard to race, color, national origin, religion, sex, age, disability, or sexual orientation.
    • Applications must be submitted at least 10 days prior to your event in accordance with the application due dates. No funding will be given to activities held prior to review of application.
    • A reasonable and realistic budgeting process must be in place for the program.
    • All groups must have a faculty/staff program advisor.
    • In general, grant awards will not support full funding of any program. Applicants must demonstrate efforts to secure funding beyond this grant program. Exceptions can be made to this on a case-by-case basis.
    • LAAP does not fund programs in which there is an intent to make a profit (i.e., charging excess admission fees).
    • LAAP does not fund programs in which money is donated to charitable causes or individual organizations (i.e., fundraisers, sorority philanthropy, etc.).
    • Funded programs must acknowledge Liberal Arts at Play (LAAP) in all advertising and publications for the program.
    • Funding is awarded on a first come first serve basis as long as funds are available.

    Application Due Dates:

    Monday, January 24, 2011
    Monday, February 7, 2011
    Monday, February 21, 2011
    Wednesday, March 16, 2011
    Monday, March 28, 2011
    Monday, April 11, 2011

    *Applicants may be required to meet with the Liberal Arts at Play Coordinator prior to review of application by selection committee.

    Notification of funding approval will be within one week of the closest application deadline.

    Applications must be turned in to the Campus Programs and Organizations office by 5:00pm on the application deadline.

    Applications and any questions may be directed to:
    Liberal Arts at Play Coordinator
    Campus Programs and Organizations Office
    #4680 Kellogg Center
    Phone: ext. 0433

    Kellogg Center

    Kellogg Center atrium

    Welcome to the center of our universe.

    There's a lot you’ll want to do during your time at Albion. You might join a club, play a sport, or maybe take a trip. But there are some things you'll definitely want to do. You'll want to eat. Hang out. Relax. Pick up some Albion gear. Whatever. And whatever is just what the Kellogg Center was made for.

    The KC is the hub of all campus activity, it's filled with comfy chairs and couches, and it's the home of our bookstore, plenty of campus events, and the Eat Shop (amazing burgers, sandwiches, and wraps).

    Hours

    Monday–Friday, 7:00 a.m.–1:00 a.m.
    Saturday, 8:00 a.m.–1:00 a.m.
    Sunday, 9:00 a.m.–1:00 a.m.

    Contact

    517/629.0000 (information)
    517/629.0336 (office)
    517/629.0509 (fax)

     

     

    Event Scheduling and Program Policies

    Programming Assistance

    Campus Programs and Organizations is available to assist students, clubs and organizations, and departments with programming related needs. CPO can provide tips, strategies and resources that can be helpful to the program planning process. Below are some resouces related to some of the most frequent issues that are asked during the program planning process. 

    If your question does not fall within these topics, please feel free to contact the office directly at 517-629-0433.  You may also send us an email messsage using the Contact Us page.  

    Resources

    Event Calendar

    The Albion College Event Calendar can be found with other departmental/program calendars on the Albion College website. This is a valuable resource that allows faculty, staff, students, and external audiences to see events and other happenings on campus. Each listing contains the date, time, location and additional support information for each event/activity. The Campus Event Calendar is managed by the Assistant Director of the Kellogg Center. 

    The Campus Event Calendar is only as good as the willingness of the College community to use it and submit items. Any event in which complete information is provided (and conforms to all other polices and regulations of the College) will be posted to the Event Calendar. If the event you want to book is scheduled at the same time another major event is occurring, you will be contacted and an attempt will be made to find a suitable date, time, and place for your program. The Assistant Director and/or Assistant Dean will work to resolve any conflicts which arise. Please keep in mind Albion College's policy toward programming is non-exclusive and mulitple programs occurring at the same time do frequently happen. The Kellogg Center staff will attempt to do its best to identify those programs that might be in conflict and/or might compete for the same audience. 

    It is important to note that not all room reservations are automatically added to the Event Calendar.  Many times reservations for spaces are made before specific program details are available or they are events that are not of interest to the general campus or community public. Therefore, to ensure that your event does get listed on the calendar, it is best to submit your listing directly to the calendar itself. 

    Submitting an Item to Appear on the Calendar

    Current faculty, staff, and students may submit entries into the campus calendar. Your submission will be sent to the Campus Scheduler for approval. Once approved, your event will be displayed for all to see on the general calendar.

    Events to be posted on the calendar should be intended for the larger campus or campus and community audiences. Announcements for club/organization meetings and other postings targeting a select audience should use other methods to inform their constituents. Please keep in mind that these postings can be seen by external audiences. If your event is limited to campus audiences, please indicate that in your event description. 

    To submit an entry, open the Event Calendar using the link below. Once the calendar is open, scroll to the bottom of the page. Click the submit button. You will be prompted to use your Albion College username and password to log into the site. Fill out all of the event details in the boxes provided.  Make sure to click the "Submit Event" button when complete to send your submission to the Campus Scheduler for approval.

    Event Calendar

    Campus Programs and Organizations

    Many interests, one place. Find your niche here.

    P-250 Application Form

    It is your responsibility to ask two individuals to submit a personal recommendation on your behalf. If the individual agrees to provide a recommendation, please refer them to the P250 Recommendation Page. Recommendation deadline is Wednesday, March 8, 2017 at 5:00 p.m.. If a person is not able to submit a recommendation by this deadline they may still provide a recommendation statement after this date.

    1. Class Status First year Students and Sophomores are not eligible, must have Junior Class Standing.(*Required)


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    2. Award Implication

      It is anticipated that the Project 250 Endowed Scholarship for 2017-18 will be $10,000-$12,500 per recipient. Because of the value of this scholarship it may impact your financial aid eligibility. If you are receiving other Albion College assistance those funds may be replaced with the P250 Scholarship. We encourage students to apply for the P250 Scholarship to be recognized for their leadership achievements and contributions while understanding that any funds awarded may replace Albion College grant assistance.

    3. Implication Acknowledgement(*Required)
      You must indicate that you understand.
    4. ***All applicants (even if you are currently not receiving Albion College Financial Assistance) must acknowledge the statement above in case their financial aid status changes between the time of the P250 Award application and time of Financial Aid Awarding.
    5.  
    1. Biographical Information

    2. First Name(*Required)
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    5. Phone Number (Cell)
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    6. Expected Graduation Date (Month, Year)
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    1. Co-Curricular Activities Defined

      Co-Curricular Activities are defined as those activities in which students are involved outside of the classroom. Clubs, Organizations, Varsity Sports, Ensembles, Institute/Centers/Honors Program and Community Involvement are all examples of Co-Curricular Activities. Multiple spaces have been provided to list activities as many students are involved in various ways. Please note there is no minimum number of activities, the Selection Committee evaluates each application independently and understands that sometimes less is more, that quality is better than quantity.

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    26.  
    1. Essay 1

      Please read carefully and answer the questions below. Responses should be descriptive and provide detail while also being concise. There is no minimum character limit, the maximum is 1500 characters on each response.

      Please make sure you proof your completed application for spelling, grammar, and punctuation. When you re-read your essays, make sure you have answered the question completely. It may be helpful to ask a friend to proof the essays for you.

      Tip: You may want to draft, grammar check, spell-check and proof your answers in another program such as word prior to submitting it in the submission boxes below.

    2. Describe what you have learned (knowledge gained through experiences) from your co-curricular involvement while attending Albion College. Specific example(s) are encouraged.
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    3. How has what you have learned (above question) contributed to your education and personal growth while at Albion College?
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    4.  
    1. Essay 2

      Please read carefully and answer the questions below. Responses should be descriptive and provide detail while also being concise. There is no minimum character limit, the maximum is 1500 characters on each response.

      Please make sure you proof your completed application for spelling, grammar, and punctuation. When you re-read your essays, make sure you have answered the question completely. It may be helpful to ask a friend to proof the essays for you.

      Tip: You may want to draft, grammar check, spell-check and proof your answers in another program such as word prior to submitting it in the submission boxes below.

    2. Describe the most important contribution you have made through a leadership role to the College and/or City communities since being a student at Albion College. Discuss specifically what actions you took that made a difference.
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    3. Describe how your contribution (above question) impacted the group/organization, College, or Community as a whole.
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    4.  
    1. Essay 3

      Please read carefully and answer the questions below. Responses should be descriptive and provide detail while also being concise. There is no minimum character limit, the maximum is 1500 characters on each response.

      Please make sure you proof your completed application for spelling, grammar, and punctuation. When you re-read your essays, make sure you have answered the question completely. It may be helpful to ask a friend to proof the essays for you.

      Tip: You may want to draft, grammar check, spell-check and proof your answers in another program such as word prior to submitting it in the submission boxes below.

    2. Describe a challenging situation in which you were in a leadership role and the situation did not go as you had hoped or planned.
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    3. In retrospect, what did you learn from that experience?
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    4. What, if anything, would you have done differently?
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    5.  
    1. Essay 4 - Optional

      Please read carefully and answer the questions below. Responses should be descriptive and provide detail while also being concise. There is no minimum character limit, the maximum is 1500 characters on each response.

      Please make sure you proof your completed application for spelling, grammar, and punctuation. When you re-read your essays, make sure you have answered the question completely. It may be helpful to ask a friend to proof the essays for you.

      Tip: You may want to draft, grammar check, spell-check and proof your answers in another program such as word prior to submitting it in the submission boxes below.

    2. (Optional) What, if anything, else would you like the P250 Award Selection Committee to know about your College/Community contribution(s) ?
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    3.  
    1. Grade Release

      Each Applicant must turn in a signed Grade Release Form. This form must be printed, signed and turned into the Campus Programs and Organizations Office located on the 3rd Floor of the Kellogg Center. Electronic, typed signatures are not acceptable for the grade release from.

      pdfGrade and Social Release form

    2.  
    1. 2 Personal Recommendations

      Each Applicant needs to have two individuals complete personal recommendations on their behalf. Those recommendations may be submitted online at the P250 Recommendation web site. Of the two individuals, at least 1 of those persons must be a current faculty or staff member or college organization advisor. It is your responsibility to ask the individuals to make a recommendation on your behalf. It is also your responsibility as the applicant to provide the recommendation web link to the individuals who have agreed to provide a supporting recommendation.

    2. Name of the first person providing a recommendation
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    3. Name of the second person providing a recommendation
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    4.