FERPA: The Family Educational Rights and Privacy Act

Student FAQs

A pdfStudent Employment Handbookis available online.

Q: How do I register to be a student employee?

A: Please see our Register for Student Employment page for details.

Q: How do I find a job on campus?

A: You may check  the Student Employment job postings on this web site.

Q: I don't have Federal Work Study - can I still work on campus?

A: Yes. There are employment opportunities for positions with no financial aid eligibility, as well as recipients of Federal Work Study Awards.

Q: What paperwork do I need to complete when I am hired?

A: Student employees must complete tax forms (W-4 Withholding Allowance Certificates) Direct Deposit form and proof of work eligibility (I-9) before beginning work as an Albion College Student Employee.  Please go to the forms page for more information.

Q: How do I keep track of the hours I have worked?

A: All hourly campus positions use Web Time Entry (WTE) in Acis for clocking in and out of a job. You must have a valid Banner ID (student number) and Pin to use the Web Time Entry (WTE). This will ensure that you are the only person (other than your supervisor) that has access to your timesheet.  Your supervisor will provide a brief training on the system when you are first hired. It is your responsibility to verify and submit your time entry by the specified date each pay period so that your supervisor can approve your time and send to payroll in a timely fashion.

Q: When will I receive my paycheck?

A: In an effort to have a paperless payroll, students are expected to set up direct deposit with a financial institution of their choice.  In the event that a student does not yet have a banking relationship we can provide a list of local banks and credit unions.  If a student has not yet set up direct deposit paychecks will be issued.  Paystubs are viewable via ACIS and paychecks are delivered to your Kellogg Center post office box at 10:30 on the pay dates listed on this web site.  Please note that the final paychecks of the academic year are mailed to your home mailing address, unless you provide a self addressed envelope to the Human Resources office prior to leaving campus.

Whitehouse Nature Center

Whitehouse Nature Center back patio

Welcome to the greenest classroom on campus.

It’s also the only one with a river running through it. And five miles of trails and more than 400 plant species. You’ll explore acres of hickory and floodplain forests as you search for one of 170 species of birds. Maybe you’re interested in experimental plantings or agricultural research—you can dig right into the acres of farmland that are reserved for student projects just like yours. Or immerse yourself in prairie studies—literally. We manage three acres of tall-grass.

The Whitehouse Nature Center is 140 acres’ worth of outdoor education, and it comes complete with a visitors’ center that houses a classroom, wildlife observation room, and live exhibits of local reptiles and amphibians. We’re owned and operated by Albion College, but our facilities and services are open to public schools and the community for environmental education.

The Nature Center is named in honor of Dr. William W. Whitehouse, tenth president of Albion College.


To stimulate awareness and understanding of our natural environments among college, school, community, and other groups of all ages.

Mapping your H Drive

Windows 7 & Vista instructions:

Click Start, Computer

Click Map Network Drive

Drive: Select Drive Letter H:

type for Folder:  \\wfs\Vol (for H  & W drives)  or

\\wfs\vol1 (for P & S drives)

When prompted for user id type in albion\your username

Enter your network password

Click Finish



To go My Computer

Tools,  Map Network Drive

Drive: Select Drive Letter H:

type for Folder:  \\wfs\Vol (for H  & W drives)  or

\\wfs\vol1 (for P & S drives)

When prompted for user id type in albion\your username

Enter your network password

Click Finish

ESM Preface

The policies and procedures that are included in this manual have been developed by Albion College for its employees.  This manual is strictly for informational purposes and is not intended to be and is not to be construed as a contract of employment.   The College reserves the right to add to, subtract from, or modify the policies and procedures in this manual as it deems appropriate.  Any change in College policy must be approved, in writing, by the President's Administrative Council or by the President.

A copy of this Employee Services Manual Including Policies and Procedures will be located in all campus departments and will be made available to all employees who will be notified of revisions as policies or procedures change.  Notices will be distributed through the campus mail system (including email) and posted on bulletin boards.   This manual can also be accessed through the Internet at: 


Any recommendations for change in College policies or procedure must be submitted in writing to the Director of Human Resources.


Scope Definition
* Full time employees Normally, 32 or more hours per week
* Part time employees Normally, fewer than 30 hours per week
Union employees Employees represented by either of Union Collective Bargaining Agreements (Secretarial/Clerical or Trades)
Administrative employees Salaried employees
Faculty Instructional personnel
Regular employees Full time and part time employees


Salaried administrative employees, full time hourly employees, and part time hourly employees

* hours per week refer to administrative employees, Union employees are defined by the Collective Bargaining Agreement.

Albion College is committed to a policy of equal opportunity and non-discrimination on the basis of  sexual orientation and of race, color, national origin, religion, sex, age or disability as protected by law, in all educational programs and activities, admission of students and conditions of employment. Questions or concerns about this College policy should be directed to the Title IX Coordinator.

Albion College's title IX Coordinator is:

Lisa Locke
Director for Human Resources
Office Location: 1003 E. Cass Street (enter through the Campus Safety entrance)

Revised 7/25/12/HR

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