Graduation Audit Forms

What is Phishing?

Phishing occurs when someone attempts to use electronic communication such as email to fraudulently acquire confidential information such as your password by pretending to be a trusted person or part of a trusted group.

How does phishing work?

Phishing is a form of social engineering, the art of manipulating people into sharing confidential information or performing a desired action. Phishing attacks are commonly transmitted via email and social network sites like Facebook and Twitter.

How will they encourage me to share my information?

Phishers typically present a plausible scenario and often take advantage of the recipient’s fear, greed or lust. They also often present a sense of urgency. Examples include messages that:

  • Tell you that your account was misused by you and will be disabled
  • Tell you that your account was compromised and will be disabled
  • Tell you that your Mailbox has reached its limit and will be disabled

What might the phisher ask for?

  • Your password
  • Account number, card number, PIN, access code
  • Personally identifiable information like your date of birth, Social Security number or address
  • Confidential information like student records, financial records or technical information

Signs of a potential phishing attack

If the communication you receive exhibits any of the following, it may be a phishing attack.

  • You are asked for confidential information
  • You are asked to visit a web page with a suspicious or unexpected address
  • You do not recognize the sender or the sender does not normally contact you
  • You recognize the sender, but the sender’s email address, alias or name spelling are unusual
  • You’re told something negative will occur if you don’t supply the requested information
  • The writing style is unusual

How to protect yourself

  • Ask yourself whether you should be sharing the information requested
  • If the supposed sender is someone or an organization known to you, contact them to discuss the request
  • Use a browser that alerts you when you attempt to visit known phishing websites
  • Before you click a link, inspect it
  • If unsure of a link’s authenticity, use a link you know or find the link via a search engine

Motor Pool - Passenger Vans

12 and 15 Passenger Vans

E-form Reservations

An E-form (four part form available through central stores) is necessary to schedule a 12 or 15 passenger van. The following information must appear on the E-form: account number for charges, group/class name, contact person and their extension, number of vans needed, purpose of trip, destination, date(s) and time van is needed, name(s) of approved driver(s), and signature(s) of approval.

Residential Life must approve requests for Residential Life functions. CPO must approve requests for student groups/organizations. Requests for First Year Experience must be approved by Drew Dunham, Registrar's Office. Albion College motor pool 12 and 15 passenger vans are to be used only for College-related business, the Business Office must approve any exception before vehicles can be scheduled. Per the PET AND OTHER ANIMAL policy for Albion College, animals (with the exception of service animals) are not to be transported in motor pool vehicles.

Approved Drivers

It is the responsibility of the department/group/organization to find approved drivers. Albion College staff and student driver names must appear on the "Approved Driver List" to drive a motor pool 12 or 15 passenger van. The process for applying to become an approved driver is now electronic, and is described below:

  • Persons wishing to apply to become approved drivers should go to the College Vehicle Driver Registration form, and provide the requested information.
  • Once completed, this information is e-mailed to Campus Safety and Alert Driving. Campus Safety will begin the process of obtaining your driving record, in accordance with College policy.
  • You will receive an email from Alert Driving with URL and password to log on to take your test. You must complete the online training within 14 days of receiving this email.
  • Upon your successful completion of the online training, print your completion certificate and contact the Campus Safety office to schedule your driving test. Driving tests are conducted on Thursdays. To schedule a test, call x0213 and ask for Carl Field, or e-mail . (Tests may be administered on days other than Thursday under special circumstances.)
  • Campus Safety will notify you confirming your authorization to drive a College van. NOTE: Obtaining driving records can take four to six weeks.

Charges

The charge for using a 12 or 15 passenger van is currently $.40/mile. The per mile charge includes gas. If you are travelling a distance you will be provided with gas cards to use. Please place gas slips in the envelope with the checklist and keys.

Changes And Cancellations

Please notify us of any changes in dates or numbers of vehicles needed so we can check on availability. Please notify us of any cancellations ASAP. If the cancellation policy is abused you may be charged $25/vehicle reserved.

Key Pick Up

Keys can be signed out by the approved driver Monday through Friday from 9 a.m. - 5 p.m. in the Facilities Building. Keys for weekend travel need to be signed out on Friday; HOWEVER, you must not take the vehicle until the date and time scheduled.

Overnight Trips

Groups traveling overnight must provide Campus Safety with the following information PRIOR to departure:

  • names and emergency contact information for each person traveling
  • detailed itinerary (including accommodations and cell phone numbers)
  • signed release form for each person traveling in the van

These forms can be obtained in the CPO office or online on the Student Organization Resources website.

If you are traveling with luggage, no more than 12 people can be transported in a van.

12 And 15 Passenger Van Pick Up And Drop Off

Monday through Friday all vehicles are ready by 9 a.m. on the day they are reserved for. If you need the vehicle(s) before 9 a.m., let us know so arrangements can be made to have it ready.

When you sign out the keys you will be given an envelope with the key(s) and checklist(s). Please remember to check the gas gauge prior to leaving town.

When you return the vehicle(s), completely fill out the check list(s). It serves as a reminder to clean out loose trash and personal items and to secure the vehicle(s). A garbage can is located next to the gas pump for trash, if excessive trash or other items are left in the vehicle you may be charged $25 cleaning fee. We are not responsible for any items left in the vehicle. On the checklist there is a section to report any damage to the vehicle while in your possession (even vandalism). List any mechanical concerns in the comment section. The envelope containing the completed checklist, keys and gas cards (if applicable) should be placed in the drop box next to the Central Receiving door on the west end of the building. DO NOT leave van keys in the van.

**If you were in an accident completely fill out an accident report (in the glove box with the insurance and registration information and emergency contact information). Attach a copy of the police report (or the officer's card with the department's phone number), and turn it in with the keys. We will contact the insurance company to file a claim if necessary.

Emergency Numbers And Accident Procedures

This information is also in the glove box with the insurance information. If you have a motor pool emergency Monday through Friday, 8 a.m. - 5 p.m., call: 517/629-0260 Laura McDowell, if you get voice mail, hang up and call 517/629-0230 Facilities Office.

After 5 p.m. and on the weekends, call Campus Safety at 517/629-1234 and let them know you have a motor pool emergency. They will contact the Facilities Supervisor on call. Make sure to leave your location, nature of the problem, and contact number with the Campus Safety dispatcher.

If you spend cash, or charge minor repairs to a personal card, make sure to save all receipts so we can reimburse expenses.

In the event that a College van is involved in an accident, the driver is responsible for ensuring that the steps listed below are taken:

  1. Contact the appropriate law enforcement agency, so that a police report may be completed.
  2. Contact Campus Safety at 517/629-5610 and advise the dispatcher of the accident.
    1. Notify Campus Safety of injured passengers and the hospital to which they are being transported.
    2. In the event that the vehicle is not driveable, Campus Safety will contact Facilities Operations to coordinate the disposition of the vehicle, the arrangement of alternate transportation and other necessary assistance for those on the trip as needed.
  3. Upon return to campus, notify Campus Services and Business Office of the accident, to include date, location, and police report number for the incident.

Payroll Dates

Pay Periods

Pay Period Students Verification
to Supervisor
Supervisors Approved
Time Sheets to Payroll
Pay Date
Jan 2 – Jan 15 Jan 17 Jan 18 Jan 26, 2017
Jan 16 – Jan 29 Jan 31 Feb 1 Feb 9, 2017
Jan 30 – Feb 12 Feb 14 Feb 15 Feb 23, 2017
Feb 13 – Feb 26 Feb 28 Mar 1 Mar 9, 2017
Feb 27 – Mar 12 Mar 14 Mar 15 Mar 23, 2017
Mar 13 – Mar 26 Mar 28 Mar 29 Apr 6, 2017
Mar 27 – Apr 9 Apr 11 Apr 12 Apr 20, 2017
Apr 10 – Apr 23 Apr 25 Apr 26 May 4, 2017
Apr 24 – May 7 May 9 May 10 May 18, 2017**
May 8 – May 21 May 23 May 24 June 1, 2017
May 22 – June 4 June 6 June 7 June 15, 2017
June 5 – June 18 June 20 June 21 June 29, 2017
June 19 – July 2 July 4 July 5 July 13, 2017
July 3 – July 16 July 18 July 19 July 27, 2017
July 17 – July 30 Aug 1 Aug 2 Aug 10, 2017
July 31 – Aug 13 Aug 15 Aug 16 Aug 24, 2017
Aug 14 – Aug 27 Aug 29 Aug 30 Sept 7 , 2017
Aug 28 – Sept 10 Sept 12 Sept 13 Sept 21, 2017
Sept 11 – Sept 24 Sept 26 Sept 27 Oct 5, 2017
Sept 25 – Oct 8 Oct 10 Oct 11 Oct 19, 2017
Oct 9 – Oct 22 Oct 24 Oct 25 Nov 2, 2017
Oct 23 – Nov 5 Nov 7 Nov 8 Nov 16, 2017
Nov 6 – Nov 19 Nov 21 Nov 22 Nov 30, 2017
Nov 20 – Dec 3 Dec 5 Dec 6 Dec 14, 2017**
Dec 4 – Dec 17 Dec 19 Dec 20 Dec 28, 2017**
Dec 18 – Dec 31 Jan 1 Jan 2 Jan 11, 2018

Students: It is your responsibility to "submit your time for approval" by the specified date each pay period. Not verifying your time entry will delay the processing of your pay check until the next scheduled pay date.

Supervisors: You must approve all time sheets by the stated date to ensure that your student employees are paid on the scheduled pay date.

Check Delivery: During the Academic year, student pay checks are delivered to the Kellogg Post Office and must be signed for. A form of ID is required to pick up your check.

Direct Deposit: Students are expected to participate in the direct deposit option for receiving their pay. A significant benefit of this program is the flexibility of not having to be on campus on pay day, particularly helpful for pay days that fall at the end of semesters and/or during breaks.

**For the dates indicated above. Your pay check will be mailed to your permanent Mailing Address on record with the College. If a student wants his or her pay check mailed to an address other than the mailing address on record the student must submit a self-addressed envelope and present his or her student ID at the time of delivery of the self-addressed envelope to Human Resources, located within Campus Safety.

If you have any questions, please call Angie Konkle in the Student Payroll/Human Resources Office (x-0203).

Washington Gardner Fitness Center

Washington Gardner Fitness Center

The student-only fitness center, located in the Washington Gardner school gymnasium on Michigan Avenue, was developed with general student fitness in mind. The Center measures 4,500 square feet and includes spin and recumbent bikes, elliptical trainers, and treadmills for cardiovascular activities as well as plate-loaded machines and equipment for weightlifting.

Fitness Center entrance is located on N. Berrien St.

Hours:

 Location:

 401 E Michigan Ave
 Albion, MI 49224

517/629-0650    

0

More Articles ...