Cover Letter Format Outline
City, State, Zip Code
Name of Individual
Title of Individual
Name of Organization
City, State, Zip Code
Dear Ms. / Mr. / Dr.________:
Opening Paragraph: Attract attention. Clearly state the reason for writing; name the position or type of work you are applying for. Identify how you heard about the opening, or how the employer’s name was obtained (i.e., Albion College Career and Internship Center; Professor Smith in the English Department at Albion College; etc.). Introduce your themes.
Second and Third Paragraphs: Outline your strongest qualifications that match the position requirements based on the themes you selected. As much as possible, provide evidence of your related experiences and accomplishments. Describe what you can do for the employer, rather than what they can do for you. Point out your specific achievements and unique qualifications that are relevant to the position. Try not to state information using the same words you used in the resume.
Fourth Paragraph: Suggest an action plan. Make reference to your enclosed resume and restate your interest by indicating your availability for a personal interview. Either suggest a time or state your willingness to come at the convenience of the individual employer.
Fifth Paragraph: Express appreciation to the reader for his or her time and consideration.
Washington Semester: Washington, D.C.
A Program of the American University
Subjects: Program options: American Politics - Foreign Policy - Global Economics & Business - International Environment & Development - International Law & Organizations - Journalism & New Media - Justice & Law - the Middle East & World Affairs - Peace & Conflict Resolution - Transforming Communities & Public Policy
An internship is required for each of the program options.
Prerequisities: 3.0 GPA, junior-level standing, demonstrated maturity.
Length: Semester or summer.
Credit: Generally 4.0 units (4 semester hours = 1 Albion College unit) dependent on courses chosen. Includes 1.0 unit of internship credit.
Housing: On Campus Residence Halls or Off Campus Apartments
Cost: Albion College tuition plus supplemental covers program tuition. Students may apply for scholarship aid from American University.
Costs Not Covered by Albion: Travel to/from Washington; housing (various room options are available); food (various meal plans are available); transportation locally and during vacation travel; textbooks (approximately $200-$300); entertainment; miscellaneous personal expenses. Students should keep in mind that Washington is a very expensive city; internships require local transportation and they should budget accordingly.
Faculty Advisor: Dyron Dabney, 319 Robinson Hall, e-mail:
Comments: Albion College students may apply for a partial tuition scholarship (up to $2,500) to help reduce the program charges. The program consists of a two-course seminar (study portion), an internship, and a research project. For full details on the summer program, go to: www.american.edu/spexs/summerintern/index.cfm
Dr. Leroy Miller, Director
Washington Semester Program
American University, School of Professional & Extended Studies
4400 Massachusetts Avenue, NW
Washington, D. C. 20016-8083