Your User Name is your email address, minus @albion.edu and use your Network password (not your email password).
It is your responsibility to verify your time entry by the specified date each pay period so that we can approve your time and send it to payroll in a timely fashion.
1. At the beginning of your shift select the position your are currently working. If you only have one campus job you must select that position. If you have more than one campus job each will be available for selection.
2. Click SAVE if the Actual Time In reflects the time you are reporting to work. *Enter an Override Time In ONLY if the Actual Time In is not correct. Override Time must be entered as mm/dd/yyyy hh:mm AM or PM.
If an override time is entered, you must provide an explanation to your supervisor.
After successfully Punching In you will receive a message: Punch-in recorded
1. Click on the punch out button.
2. Click SAVE if the Actual Time Out reflects the time you end your shift. *Enter an Override Time Out ONLY if the Actual Time Out is not correct. Override Time must be entered as mm/dd/yyyy hh:mm AM or PM. If an override time is entered, you must provide an explanation to your supervisor.
NOTE: If what appears is not the position you are currently working you failed to punch out earlier. You MUST punch out for the position displayed using the Override to record the correct time out. Then you must go back and punch in for the correct position. Direct questions to Angie Konkle extension 0203.
After successfully Punching Out you will receive a message: Punch-out recorded
You are advised to periodically view your timesheet during a pay period for accuracy.
To View/Verify your timesheet:
There are two purposes of this function.
One is to be able to look at your current timesheet(s). They are displayed here until you have verified them. There is an option for you to save a copy of your timesheet to your computer to have for your records.
The second purpose is for you to verify, for your supervisor, that the hours you are reporting for the time period just completed are correct. We will use this information to approve your timesheet and send it to payroll to be processed for payment.
The verification process must be completed at the end of every pay period.
In order to receive your paycheck, we will need the verification by 4:00 PM on the day after the pay period ends.
1. Select the position you wish to view or verify.
2. Select the pay period you wish to view or verify
3. The timesheet for the selected position and pay period will display.
To edit a shift click Edit.
Make necessary changes as well as support comments to your supervisor. Click Save.
To enter a missing shift click ADD.
Enter correct Punch IN and Punch Out information as well as support comments to your supervisor. Click Save.
4. Optional Step. Click on the button “Save a copy of the times” to save a copy of your timesheet for your records.
Optional - This save is for your records only.
5. THIS IS THE MOST IMPORTANT STEP IN THE VERIFICATION PROCESS - PLEASE READ CAREFULLY
After working the final shift of a pay period, click on the "Verify timesheet ... " button. If you unexpectedly work additional time during this pay period, please verify the additional shift(s) separately. You must verify your timesheets with your supervisor so we can turn your hours in to Payroll.
For additional information go to the Online Time Clock training site.
Please direct any questions to Angie Konkle extension 0203.
Employee Address, Phone and Emergency Contact Information Update
Albion College is a private liberal arts college of approximately 1400 students. It is situated in a culturally diverse community in south-central Michigan within an hour's drive of the University of Michigan, Michigan State University, and Western Michigan University. Albion is dedicated to the highest quality in undergraduate education and committed to diversity as a core institutional value. The College is committed to a policy of equal opportunity and non-discrimination on the basis of sexual orientation and of race, color, national origin, religion, sex, age or disability, as protected by law, in all educational programs and activities, admission of students and conditions of employment. We are especially interested in candidates who will contribute to a campus climate that supports equality and diversity.
An Eligible Staff Member includes faculty, administrative or hourly members who meet all academic and admission requirements of the College and who is classified as regular and full-time employee.
An Eligible Spouse is defined as the legal wife or husband of an eligible staff member.
An Eligible Dependent is defined as a natural born child, legally adopted child, or stepchild, unmarried, who is eligible to be claimed as a deduction on the eligible staff member's income tax return for the previous two years and in the tax period in which the tuition is waived, and who meets all the admission and academic requirements of the College. Stepchildren must also have established residency on a permanent basis in the staff member's household.
For eligible dependents after a two year waiting period, tuition remission at 100% is provided for undergraduate courses at Albion College. Eligible dependents of faculty and administrative members after a two year waiting period may also participate in the Tuition Exchange Program with the twelve GLCA member colleges and two members of the Associated Colleges of the Midwest (Beloit and Grinnell) or participate in a balanced exchange program with Adrian, Alma and Olivet.
For eligible full-time faculty, administrative or hourly employee after a 90-day waiting period is eligible to enroll in one course per semester. Tuition remission at 100% is provided for undergraduate courses at Albion College providing there is space available.
For eligible spouses after a two year waiting period, tuition remission at 100% is provided for undergraduate courses at Albion College providing there is space available. Eligible spouses and dependents that hold a bachelor’s degree and wish to take additional course work will pay $200 for a one unit course.
Eligible spouses and dependents that take more than a full load (4.5 units) will be responsible for 50% of the tuition cost associated with the over load.
For eligible dependents wishing to accelerate a program during the regular school year at Albion College, wherein such acceleration is merely for the purpose for entry into another college or into Albion College as a regular student, tuition remission shall equal 50% of the standard rate of tuition. Further, the student may be admitted to the course only if regular enrollment is sufficient to make the course pay and there is space available.
Tuition remission shall be granted to eligible dependents for eight semesters of academic work or the attainment of a bachelor’s degree, which ever occurs first. Tuition remission shall not apply to other fees, room and board charges, textbooks and supplies, any other cost of instruction, tuition and fees for non-credit courses, special programs or Summer College.
Eligible individuals will not be eligible for the tuition benefit unless they also apply for financial aid which includes completion of the FAFSA Application form. Any other cash aid received shall be applied first to tuition charges, reducing the Tuition Remission grant and then to other charges and fees. Total assistance from Financial Aid and Tuition Remission is not to exceed the cost of tuition, fees and necessary books and supplies.
Individuals eligible for benefits under this policy must apply to the college directly using the normal application channels and register for courses through normal registration channels. Upon acceptance into the College the enrollee will need to secure and submit a Tuition Remission Request Form and secure necessary documentation of eligibility to the Business Office which includes: a) Approval of the staff member's immediate supervisor, director, or vice-president. b) Financial Aid Office certification that application has been made for financial aid.
Status and Sessions
Studies must be on a full-time basis for dependents and employees may take one unit per semester. Tuition remission will apply only to enrollment in regularly scheduled, credit courses during the Fall, and Spring sessions.
It is expected that courses be taken outside of regular working hours and all class attendance by staff members requires the approval of the staff member's immediate supervisor and appropriate Vice-President each term.
If a course becomes oversubscribed, preference will be given to paying students.
Termination of Employment
Tuition remission or exchange will terminate at the end of the semester in which the full-time faculty, administrative or hourly member ceases to be employed by the College. Eligible spouses and dependents are entitled to tuition benefits as long as the staff member remains in the service of the College but their eligibility will not be terminated if the staff member retires under an approved College plan, dies or becomes totally disabled during service, provided the staff member has served a minimum of five years of service prior to retirement, death or disability. The tuition remission privilege would, however, terminate for the spouse upon remarriage.
Exceptions to this policy, if any, need to be authorized in advance by the appropriate vice-president or president in consultation with the business office.